Okaloosa County School Board — Regular Meeting, October 27, 2014 — reading text

to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 27, 2014 Absolute Date : Oct 27, 2014 Fiscal Impact : Yes Dollar Amount : $69,823.24 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - October 27, 2014.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 ITB 15-05 Custodial Equipment and Repair Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General and Capital Funds, Project 4099, Discretionary Set-Aside, and 2337 Custodial Equipment Recommended Action : Motion to approve the committee's recommendation to award ITB 15-05 Custodial Equipment and Repair Services to PR Chemical & Paper Supply. This is a District wide bid based on fixed pricing. Equipment will be purchased on an as needed basis. Repairs will be both scheduled preventative maintenance and non- scheduled. Funding will be  paid from General and Capital funds, using non-project funding and projects 4099, Discretionary Set-Aside, and 2337 Custodial Equipment. The three (3) year contract is effective through October 27, 2017. A copy of the award tabulation is attached. Public Content Request approval of the committee's recommendation to award ITB 15-05 Custodial Equipment and Repair Services to PR Chemical & Paper Supply. This is a District wide bid based on fixed pricing. Equipment will be purchased on an as needed basis. Repairs will be both scheduled preventative maintenance and non-scheduled. Funding will be paid from General and Capital funds, using non-project funding and projects 4099, Discretionary Set-Aside, and 2337 Custodial Equipment. The three (3) year contract is effective through October 27, 2017. A copy of the award tabulation is attached. For additional information, please contact Bill Smith, Director, Facilities Planning at (850) 689-7158. File Attachments ITB_15-05.pdf (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.10 ITB 15-06 Fire Sprinkler Inspection Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA-District Wide Recommended Action : Motion to approve the committee's recommendation to award ITB 15-06 Fire Sprinkler Inspection Services to Simplex Grinnell in the amount of $6,469 annually, for a total of three (3) years. Annual services will include three (3) quarterly inspections (January, April and October) and one (1) annual inspection (July). The contract is effective January 1, 2015 through December 31, 2017. Funding will be paid from Capital funds, project 2395 Safety/ ADA-District Wide. A copy of the tabulation and recommendation is attached. Public Content Request approval of the committee's recommendation to award ITB 15-06 Fire Sprinkler Inspection Services to Simplex Grinnell in the amount of $6,469 annually, for a total of three (3) years. Annual services will include three (3) quarterly inspections (January, April and October) and one (1) annual inspection (July). The contract is effective January 1, 2015 through December 31, 2017. Funding will be paid from Capital funds, project 2395 Safety/ADA-District Wide. A copy of the tabulation and recommendation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments ITB 15-06_TAB.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.11 ITB 15-07 Emergency Bid for Electrical Wire Replacement-Ruckel, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,754.00 Budgeted : Yes Budget Source : Capital Funds, Project 2336, Emergency Maintenance- District Wide Recommended Action : Motion to approved the committee's recommendation to award the Emergency Bid for Electrical Wire Replacement at Ruckel Middle School to Bearden Construction Company, Inc. in the amount of $32,754.00. The amount of $26,854.00 for wire replacement and $5,900.00 for the option to replace the conduit, if needed. Emergency Bid procedures per School Board Policy 2-17(A)(13) were used for this solicitation due to the following: Ruckel Middle School lost power to part of the campus on Wednesday, October 8, 2014. The Maintenance Department discovered conductors that pose a potential to short out a 400 amp feed to one (1) of the ramps at Ruckel. What caused the electrical splice to deteriorate is unknown. What is known is that it should not have occurred. One (1) of the four (4) 600 MCM Aluminum conductors shorted out and overheated causing the outage. The damaged conductor is still alive and overheating is damaging the conductor it is laying on in the underground manhole. They could short out at any time and we would have to rent a  generator to