Okaloosa County School Board — Regular Meeting, October 27, 2014

Monday, October 27, 2014 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Cindy Frakes Meeting : Oct 27, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Mary Beth Jackson Meeting : Oct 27, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Oct 27, 2014 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 27, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.1 Appointment of Assistant Principal, Meigs Middle School, recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action Budgeted : Yes Recommended Action : Motion to approve appointment of Assistant Prinicpal, Meigs Middle School. Public Content This appointment will be effective November 3, 2014. Motion & Voting Motion to approve appointment of Shiva McCraw to the position of Assistant Principal, Meigs Middle School. Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 6. Committee and Staff Reports Subject : 6.1 In-County Travel paid for the period of September 25 - October 8, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 27, 2014 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of September 25 - October 8, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Sept 25 - Oct 8.pdf (17 KB) 6. Committee and Staff Reports Subject : 6.2 Out-of-County Travel paid for the period of September 25 - October 8, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 27, 2014 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of September 25 - October 8, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Sept 25 - Oct 8.pdf (17 KB) 6. Committee and Staff Reports Subject : 6.3 Okaloosa County District School Board, Internal Funds Financial Statement and Supplementary Information  for Fiscal Year Ended June 30, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 27, 2014 - Regular Meeting Type : Information Public Content Chapter 6A-1.087, State Board of Education - Administrative Rules, requires the School Board to provide for an annual audit of school internal funds and requires that the auditor submit a signed, written report to the School Board which shall include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules and policies of the School Board, and commentary as to financial management and irregularities. The report is being presented to the School Board as an information item only, which does not require a vote, however the presentation of the report is filed as a part of public records of the Board and reflects this fact in the minutes of the School Board. The Independent Certified Public Accounting Firm of Carr, Riggs & Ingram, L.L.C., performed the audit of the school internal funds. File Attachments Presentation.pdf (1,051 KB) Required Communications (PDF).pdf (405 KB) Internal Funds Financial Statements (Published to PDF) June 30, 2014.pdf (3,408 KB) 6. Committee and Staff Reports Subject : 6.4 Quarterly Report: Service Agreements under the $5,000 threshold for Internal Funds and under $2,500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Oct 27, 2014 - Regular Meeting Type : Information Public Content This report covers the third quarter of 2014, July through September, for Service Agreements entered into by the District or schools at a value less than $5,000.00 for Internal Funds and $2,500.00 for Budgetary Funds. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s JUL THRU SEPT 2014.pdf (35 KB) 6. Committee and Staff Reports Subject : 6.5 Quarterly Report: Service Agreements for Law Enforcement Up To $5,000, presented by Vince Windham, Program Director, Purchasing Meeting : Oct 27, 2014 - Regular Meeting Type : Information Public Content This report covers the third quarter of 2014, July through September, Service Agreements for Law Enforcement up to $5,000. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE JULY THRU SEPT.pdf (18 KB) 6. Committee and Staff Reports Subject : 6.6 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing Meeting : Oct 27, 2014 - Regular Meeting Type : Information Public Content The report covers the third quarter of 2014, July through September, for short term facility use contracts and lease agreements entered into by the District or schools at a value less than $5,000. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT-LEASES JUL-SEPT.pdf (10 KB) 6. Committee and Staff Reports Subject : 6.7 Report on Wellness Initiative, presented by Russ Frakes, Specialist, Risk Management Meeting : Oct 27, 2014 - Regular Meeting Type : Report Public Content Updated report on the OCSD Wellness Initiative including a review of SY 2014 and Goals and Objectives for SY 2015. File Attachments Wellness Iniative Goals and Objectives Final 2014-15 School Year.pdf (46 KB) Wellness Initiative Review SY2013-14.pdf (25 KB) 7. Consent Agenda Subject : 7.1 Approval of the Minutes of the Workshop Meeting of October 9, 2014; and the Minutes of the Regular Meeting of October 13, 2014,  recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of October 9, 2014; and the Minutes of the Regular Meeting of October 13, 2014. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 10-9-2014 Workshop DRAFT.pdf (174 KB) 10-13-2014 Meeting DRAFT.pdf (175 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.2 Appropriation of District 2 School Board Member Capital Outlay Funds to Edwins Elementary School for the purchase of video surveillance cameras in the amount of $10,000.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Edwins Elementary School for video surveillance cameras in the amount of $10,000.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Edwins Elementary School for video surveillance cameras in the amount of $10,000.00. File Attachments Edwins ES - Cameras Task Order.pdf (192 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Northwest Florida Ballet Academie for student desks and chairs in the amount of $5,284.80, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,284.80 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Northwest Florida Ballet Academie for student desks and chairs in the amount of $5,284.80. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Northwest Florida Ballet Academie for student desks and chairs in the amount of $5,284.80. File Attachments NWF BALLET ACADEMIE-Student Desks Quote.pdf (358 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for September 2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for September 2014. Public Content The financial statement for the month ending September 30, 2014, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials Sept 2014.pdf (548 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.5 Budget Amendment #1 - Fiscal Year 2014-2015, presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,546,231.73 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #1 - Fiscal Year 2014-2015. Public Content On September 8, 2014, the School Board adopted the budget for fiscal year 2014-2015. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of September 2014: General Fund $ 768,643.14 Debt Service Funds 0.51 Capital Projects Funds 666,147.06 Other Special Revenue Funds - Federal 66,346.92 Other Special Revenue Funds - Food Service 45,094.10 Total - All Funds $1,546,231.73 File Attachments !B-A 1 - Sept 2014.pdf (1,019 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 10-27-14.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.7 Payroll Warrant Register and Accounts Payable Warrant Register for October 2014, totaling $22,619,202.54; and Bank Transfers for October 2014, totaling $12,280,000.00, presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $22,619,202.54 and Bank Transfers in the amount of $12,280,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for October 2014, totaling $22,619,202.54; and Bank Transfers for October 2014, totaling $12,280,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - October 2014.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 27, 2014 Absolute Date : Oct 27, 2014 Fiscal Impact : Yes Dollar Amount : $69,823.24 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - October 27, 2014.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 ITB 15-05 Custodial Equipment and Repair Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General and Capital Funds, Project 4099, Discretionary Set-Aside, and 2337 Custodial Equipment Recommended Action : Motion to approve the committee's recommendation to award ITB 15-05 Custodial Equipment and Repair Services to PR Chemical & Paper Supply. This is a District wide bid based on fixed pricing. Equipment will be purchased on an as needed basis. Repairs will be both scheduled preventative maintenance and non- scheduled. Funding will be  paid from General and Capital funds, using non-project funding and projects 4099, Discretionary Set-Aside, and 2337 Custodial Equipment. The three (3) year contract is effective through October 27, 2017. A copy of the award tabulation is attached. Public Content Request approval of the committee's recommendation to award ITB 15-05 Custodial Equipment and Repair Services to PR Chemical & Paper Supply. This is a District wide bid based on fixed pricing. Equipment will be purchased on an as needed basis. Repairs will be both scheduled preventative maintenance and non-scheduled. Funding will be paid from General and Capital funds, using non-project funding and projects 4099, Discretionary Set-Aside, and 2337 Custodial Equipment. The three (3) year contract is effective through October 27, 2017. A copy of the award tabulation is attached. For additional information, please contact Bill Smith, Director, Facilities Planning at (850) 689-7158. File Attachments ITB_15-05.pdf (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.10 ITB 15-06 Fire Sprinkler Inspection Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA-District Wide Recommended Action : Motion to approve the committee's recommendation to award ITB 15-06 Fire Sprinkler Inspection Services to Simplex Grinnell in the amount of $6,469 annually, for a total of three (3) years. Annual services will include three (3) quarterly inspections (January, April and October) and one (1) annual inspection (July). The contract is effective January 1, 2015 through December 31, 2017. Funding will be paid from Capital funds, project 2395 Safety/ ADA-District Wide. A copy of the tabulation and recommendation is attached. Public Content Request approval of the committee's recommendation to award ITB 15-06 Fire Sprinkler Inspection Services to Simplex Grinnell in the amount of $6,469 annually, for a total of three (3) years. Annual services will include three (3) quarterly inspections (January, April and October) and one (1) annual inspection (July). The contract is effective January 1, 2015 through December 31, 2017. Funding will be paid from Capital funds, project 2395 Safety/ADA-District Wide. A copy of the tabulation and recommendation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments ITB 15-06_TAB.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.11 ITB 15-07 Emergency Bid for Electrical Wire Replacement-Ruckel, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,754.00 Budgeted : Yes Budget Source : Capital Funds, Project 2336, Emergency Maintenance- District Wide Recommended Action : Motion to approved the committee's recommendation to award the Emergency Bid for Electrical Wire Replacement at Ruckel Middle School to Bearden Construction Company, Inc. in the amount of $32,754.00. The amount of $26,854.00 for wire replacement and $5,900.00 for the option to replace the conduit, if needed. Emergency Bid procedures per School Board Policy 2-17(A)(13) were used for this solicitation due to the following: Ruckel Middle School lost power to part of the campus on Wednesday, October 8, 2014. The Maintenance Department discovered conductors that pose a potential to short out a 400 amp feed to one (1) of the ramps at Ruckel. What caused the electrical splice to deteriorate is unknown. What is known is that it should not have occurred. One (1) of the four (4) 600 MCM Aluminum conductors shorted out and overheated causing the outage. The damaged conductor is still alive and overheating is damaging the conductor it is laying on in the underground manhole. They could short out at any time and we would have to rent a  generator to run that portion of the school until the new conductors are installed. Funding will be paid from Capital funds, Project 2336, Emergency Maintenance- District Wide. A copy of the tabulation is attached. Public Content Request approval of the committee's recommendation to award the Emergency Bid for Electrical Wire Replacement at Ruckel Middle School to Bearden Construction Company, Inc. in the amount of $32,754.00. The amount of $26,854.00 for wire replacement and $5,900.00 for the option to replace the conduit, if needed. Emergency Bid procedures per School Board Policy 2-17(A)(13) were used for this solicitation due to the following: Ruckel Middle School lost power to part of the campus on Wednesday, October 8, 2014. The Maintenance Department discovered conductors that pose a potential to short out a 400 amp feed to one (1) of the ramps at Ruckel. What caused the electrical splice to deteriorate is unknown. What is known is that it should not have occurred. One (1) of the four (4) 600 MCM Aluminum conductors shorted out and overheated causing the outage. The damaged conductor is still alive and overheating is damaging the conductor it is laying on in the underground manhole. They could short out at any time and we would have to rent a generator to run that portion of the school until the new conductors are installed. Funding will be paid from Capital funds, Project 2336, Emergency Maintenance-District Wide. A copy of the tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments EMERGENCY BID-ITB 15-07.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.12 Tag-on Bid: 1415-2 Digital Catalog Discounts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Budget Source : Varies Recommended Action : Motion to approve tagging on with School Board of DeSoto County, FL bid #1415-2 Digital Catalog Discounts. Bid offers percentage off pricing from multiple vendors, and will be used on an as needed basis. A copy of the award tabulation is attached. Public Content Request approval to tag on with School Board of DeSoto County,FL bid #1415-2 Digital Catalog Discounts. Bid offers percentage off pricing from multiple vendors, and will be used on an as needed basis. A copy of the award tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments TAG-ON DESOTO CO..pdf (428 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.13 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsOctober27th2014.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.14 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action :  Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments October 27, 2014 Inst Board Report.pdf (41 KB) October 27, 2014 Ed Sup Board Report.pdf (55 KB) Substitute New Hires Board Report 10-27-2014.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.15 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and  recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.16 Reinstatement of sick leave due to line-of duty illness/injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended  by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of duty illness/ injury/medical examination. Public Content The purpose of this item for approval is to reinstate sick leave to employees who became ill or injured while at work while on duty. Connie Palmer, CHOICE, 35.5 hours Keri Sammons, Richbourg School, 8.5 hours Monica Caforio, Crestview High, 7.5 hours Alyson Lofe, Bluewater Elementary, 75 hours Vivian Hawn, Silver Sands School, 75 hours Mary Blasberg, Southside Center, 45.25 hours Linda Sparks, Educational Support Services, 7 hours Karen Rogers-Wooten, Richbourg School, 7.5 hours Elaine Salas, ESE, 14.5 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.17 Change of language to the Administrative Salary Schedule, Managerial Salary Schedule and Professional/ Technical Salary Schedule, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the language change to the Administrative Salary Schedule, Managerial Salary Schedule and Professional/ Technical Salary Schedule. Public Content The requested language change will not affect an employee's current salary. The current language states, "Employees who receive promotions from the administrative, managerial or professional/technical salary schedules will be moved laterally from their current step to the appropriate step." The current language as written is open to interpretation. To correct this the requested language change would read, "Employees who receive promotions to positions within their current salary schedule (Administrative, Managerial or Professional Technical salary schedule) will be moved to the new position pay grade at their current step. Employees who receive promotions that require a change in salary schedules will be placed on the appropriate pay grade at the lowest step which reflects an increase in pay." File Attachments Admin DRAFT Salary Schedule FY 2014-2015 - Revised 2014-10-16.pdf (90 KB) Prof-Tech DRAFT Salary Schedule FY 2014-2015 Revised 2014-10-16.pdf (84 KB) Managerial DRAFT Salary Schedule FY 2014-2015 Revised 2014-10-16.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.18 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 27, 2014 Absolute Date : Oct 27, 2014 Fiscal Impact : No Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.19 Approval of the Consent Agenda Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject : 8.1 Memorandum of Understanding between the School Board of Okaloosa County and Northwest Florida State College, presented and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Memorandum of Understanding between the School Board of Okaloosa County and Northwest Florida  State College to create a Career and Technical Education Advisory Committee. Public Content The current Federal Administration with the U. S. Department of Education has proposed a re- authorized Perkins Act that would transform career and technical education and usher in a new era of rigorous, relevant, and results-driven CTE shaped by four core principles-alignment, collaboration, accountability, and innovation. In an effort to be pacesetters by preparing and implementing a transformation of our career and technical education programs we have been meeting with representatives of Northwest Florida State College to develop the concept for a plan for a joint effort to address changes in both of our career and technical education programs to ensure that they are meeting the needs of a new generation of students and to prepare them for in-demand occupations in high-growth industry sectors. In order to move forward with this joint effort we have prepared a proposed Memorandum of Understanding between the two institutions that sets forth the scope of a collaborative planning process to include the creation of a Career and Technical Education Advisory Committee. File Attachments MOU with NWFSC.pdf (87 KB) Motion & Voting Motion to approve the Memorandum of Understanding between the School Board of Okaloosa County and Northwest Florida State College to create a Career and Technical Education Advisory Committee. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject :  8.2 Items Moved from the Consent Agenda (if any) Meeting : Oct 27, 2014 - Regular Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 5, Task Order No. 9, Pre-GMP for Fort Walton Beach High School, Phase 4, HVAC Replacement Project, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action Preferred Date : Oct 27, 2014 Absolute Date : Oct 27, 2014 Fiscal Impact : Yes Dollar Amount : $90,000.00 Budgeted : Yes Recommended Action : Motion to approve Program No. 5, Task Order No. 9, Pre- GMP Phase Services for Fort Walton Beach High School, Phase 4, HVAC Replacement Project, amount not to exceed $90,000.00. Public Content Pre-GMP for Fort Walton Beach High School Phase 4 HVAC Replacement Project: Pre-GMP cost- $90,000 This project consists of an upgrade/replacement of the HVAC systems serving a portion of the 300 and 400 areas. The area to be modified consists of fifteen (15) Classrooms the CER, Teachers’ Lounge, four (4) Restrooms and three (3) associated hallways. The project will be completed during the summer of 2015. Included in the work will be the installation of a new Roof Top HVAC Units (RTU) to include replacement of all the ductwork and controls for these units. Also replacement of all light fixtures and new acoustical ceilings and tile. The construction will be performed during the summer break 2015 and completed prior to school starting in the fall. File Attachments Pre GMP Description FWBHS Phase 4 HVAC project.doc (41 KB) Motion & Voting Motion to approve Program No. 5, Task Order No. 9, Pre- GMP Phase Services for Fort Walton Beach High School, Phase 4, HVAC Replacement Project, amount not to exceed $90,000.00. Motion by Dewey Destin, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 9. Construction Program/Owner's Representative's Business Subject : 9.2 Proposal for Professional Services from Faithful + Gould for Price Validation of the Scope of Work for Program No. 5, Task Order No. 8, Crestview High School Roof Replacement Project, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action Preferred Date : Oct 27, 2014 Absolute Date : Oct 27, 2014 Fiscal Impact : Yes Dollar Amount : $1,450.00 Budgeted : Yes Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for Program No. 5, Task Order No. 8, Crestview High School Roof Replacement Project, amount not to exceed $1,450.00. Public Content Faithful + Gould Authorization for Professional Services in the amount of $1,450.00 - To review proposed work scope, prepare independent estimates of Construction Costs and Validate TPM's GMP(s) for Program 5, Task Order 8, Crestview High School Roof Replacement Project. File Attachments TO #8 Faithful & Gould fee proposal CvHS roof replacement.pdf (63 KB) Motion & Voting Motion to approve the Authorization for Professional Services from Faithful + Gould for Program No. 5, Task Order No. 8, Crestview High School Roof Replacement Project, amount not to exceed $1,450.00. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 9. Construction Program/Owner's Representative's Business Subject : 9.3 Proposal for Professional Services from Faithful + Gould for Price Validation of the Scope of Work for  Program No. 5, Task Order No. 9, Fort Walton Beach High School Phase 4 HVAC Replacement Project, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action Preferred Date : Oct 27, 2014 Absolute Date : Oct 27, 2014 Fiscal Impact : Yes Dollar Amount : $2,320.00 Budgeted : Yes Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for Program No. 5, Task Order No.9, Fort Walton Beach High School, Phase 4 HVAC Replacement Project, amount not to exceed $2,320.00. Public Content Faithful + Gould Authorization for Professional Services in the amount of $2,320.00 - To review proposed work scope, prepare independent estimates of Construction Costs and Validate TPM's GMP(s) for Program 5, Task Order 9, Fort Walton Beach High School Phase 4 HVAC Replacement Project. File Attachments TO #9 Faithful & Gould fee proposal FWBHS Ph4 HVAC replacement.pdf (65 KB) Motion & Voting Motion to approve the Authorization for Professional Services from Faithful + Gould for Program No. 5, Task Order No.9, Fort Walton Beach High School, Phase 4 HVAC Replacement Project, amount not to exceed $2,320.00. Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 10. Information Technology Seat Management Contract Subject : 10.1 L-3 Task Order #2-03 Riverside Lightning Damage, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action Preferred Date : Oct 27, 2014 Absolute Date : Oct 27, 2014 Fiscal Impact : Yes Dollar Amount : $10,139.00 Budgeted : No Budget Source : Telephone maintenance funds. Recommended Action : Motion to approve L-3 Task Order #2-03 Riverside Lightning Damage in the amount of $10,139.00. Public Content Riverside Elementary School Lightning Damage to include replacing POE patch panels for the 200, 600 wing. Replacing 6 system phones. Remedy #: 001410474115. Not to exceed: $10,139.00. File Attachments Riverside L3 Task Order # 2-03.pdf (37 KB) Motion & Voting Motion to approve L-3 Task Order #2-03 Riverside Lightning Damage in the amount of $10,139.00. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 10. Information Technology Seat Management Contract Subject : 10.2 L-3 Task Order No. 2-04 Northwest Florida Ballet Extended Network Connectivity, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action Preferred Date : Oct 27, 2014 Absolute Date : Oct 27, 2014 Fiscal Impact : Yes Dollar Amount : $9,637.00 Budgeted : Yes Budget Source : Capital Outlay funds from NWF Ballet Seat Management Project. Recommended Action : Motion to approve L-3 Task Order No. 2-04 Northwest Florida Ballet Extended  Network Connectivity in the amount of $9,637.00. Public Content Installation of fiber optic cable, port switches and wireless access points to extend network connectivity to classrooms. File Attachments Northwest Florida Ballet Task Order 2-04.pdf (35 KB) Motion & Voting Motion to approve L-3 Task Order No. 2-04 Northwest Florida Ballet Extended Network Connectivity in the amount of $9,637.00. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 10. Information Technology Seat Management Contract Subject : 10.3 L-3 Task Order No. 2-06 Crestview High School 17 Projectors, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action Preferred Date : Oct 27, 2014 Absolute Date : Oct 27, 2014 Fiscal Impact : Yes Dollar Amount : $13,647.00 Budgeted : Yes Budget Source : Part funding from SAC and the other will be Capital Outlay funds. Recommended Action : Motion to approve L-3 Task Order No. 2-06 Crestview High School 17 Projectors, in the amount of $13,647.00. Public Content Provide 17 projectors for the customer to install. Amount not to exceed $13,647.00. File Attachments Crestview 17 Projectors Task Order 2-06.pdf (34 KB) Motion & Voting Motion to approve L-3 Task Order No. 2-06 Crestview High School 17 Projectors, in the amount of $13,647.00. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 27, 2014 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to approve the recommendation to retain Attorney Julie Weatherly with the firm of Resolutions in Special Education, Inc., to provide representation services with respect to an Exceptional Student Education due process matter. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 27, 2014 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Oct 27, 2014 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Oct 27, 2014 - Regular Meeting Type : Procedural 16. Public Notices Subject : 16.1 Notice of Student Disciplinary Hearings Meeting : Oct 27, 2014 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARINGS The School Board of Okaloosa County will conduct Student Disciplinary Hearings on October 27, 2014, beginning at 5:00 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected students. 16. Public Notices Subject : 16.2 Public Notice Meeting : Oct 27, 2014 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.