Okaloosa County School Board — Regular Meeting, October 27, 2014 — reading text

Monday, October 27, 2014 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Cindy Frakes Meeting : Oct 27, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Mary Beth Jackson Meeting : Oct 27, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Oct 27, 2014 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 27, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.1 Appointment of Assistant Principal, Meigs Middle School, recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action Budgeted : Yes Recommended Action : Motion to approve appointment of Assistant Prinicpal, Meigs Middle School. Public Content This appointment will be effective November 3, 2014. Motion & Voting Motion to approve appointment of Shiva McCraw to the position of Assistant Principal, Meigs Middle School. Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 6. Committee and Staff Reports Subject : 6.1 In-County Travel paid for the period of September 25 - October 8, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 27, 2014 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of September 25 - October 8, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Sept 25 - Oct 8.pdf (17 KB) 6. Committee and Staff Reports Subject : 6.2 Out-of-County Travel paid for the period of September 25 - October 8, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 27, 2014 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of September 25 - October 8, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Sept 25 - Oct 8.pdf (17 KB) 6. Committee and Staff Reports Subject : 6.3 Okaloosa County District School Board, Internal Funds Financial Statement and Supplementary Information  for Fiscal Year Ended June 30, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 27, 2014 - Regular Meeting Type : Information Public Content Chapter 6A-1.087, State Board of Education - Administrative Rules, requires the School Board to provide for an annual audit of school internal funds and requires that the auditor submit a signed, written report to the School Board which shall include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules and policies of the School Board, and commentary as to financial management and irregularities. The report is being presented to the School Board as an information item only, which does not require a vote, however the presentation of the report is filed as a part of public records of the Board and reflects this fact in the minutes of the School Board. The Independent Certified Public Accounting Firm of Carr, Riggs & Ingram, L.L.C., performed the audit of the school internal funds. File Attachments Presentation.pdf (1,051 KB) Required Communications (PDF).pdf (405 KB) Internal Funds Financial Statements (Published to PDF) June 30, 2014.pdf (3,408 KB) 6. Committee and Staff Reports Subject : 6.4 Quarterly Report: Service Agreements under the $5,000 threshold for Internal Funds and under $2,500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Oct 27, 2014 - Regular Meeting Type : Information Public Content This report covers the third quarter of 2014, July through September, for Service Agreements entered into by the District or schools at a value less than $5,000.00 for Internal Funds and $2,500.00 for Budgetary Funds. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s JUL THRU SEPT 2014.pdf (35 KB) 6. Committee and Staff Reports Subject : 6.5 Quarterly Report: Service Agreements for Law Enforcement Up To $5,000, presented by Vince Windham, Program Director, Purchasing Meeting : Oct 27, 2014 - Regular Meeting Type : Information Public Content This report covers the third quarter of 2014, July through September, Service Agreements for Law Enforcement up to $5,000. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE JULY THRU SEPT.pdf (18 KB) 6. Committee and Staff Reports Subject : 6.6 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing Meeting : Oct 27, 2014 - Regular Meeting Type : Information Public Content The report covers the third quarter of 2014, July through September, for short term facility use contracts and lease agreements entered into by the District or schools at a value less than $5,000. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT-LEASES JUL-SEPT.pdf (10 KB) 6. Committee and Staff Reports Subject : 6.7 Report on Wellness Initiative, presented by Russ Frakes, Specialist, Risk Management Meeting : Oct 27, 2014 - Regular Meeting Type : Report Public Content Updated report on the OCSD Wellness Initiative including a review of SY 2014 and Goals and Objectives for SY 2015. File Attachments Wellness Iniative Goals and Objectives Final 2014-15 School Year.pdf (46 KB) Wellness Initiative Review SY2013-14.pdf (25 KB) 7. Consent Agenda Subject : 7.1 Approval of the Minutes of the Workshop Meeting of October 9, 2014; and the Minutes of the Regular Meeting of October 13, 2014,  recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of October 9, 2014; and the Minutes of the Regular Meeting of October 13, 2014. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 10-9-2014 Workshop DRAFT.pdf (174 KB) 10-13-2014 Meeting DRAFT.pdf (175 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.2 Appropriation of District 2 School Board Member Capital Outlay Funds to Edwins Elementary School for the purchase of video surveillance cameras in the amount of $10,000.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Oct 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,000.00 Budgeted : Yes Budget Source : Board Member Discretionary