Okaloosa County School Board — Workshop Meeting, August 12, 2024 — reading text

Recommended Action : Motion to approve the Amendment to ITB 23-06 Lawncare Services for  Multiple Schools adding OTC North Campus to the award in the amount of $8,830.00 per year. Public Content Request approval to add OTC North Campus to the award for ITB 23-06 Lawncare Services for Multiple Schools in the amount of $8,830.00 per year, for a revised total contract amount of $348,130.00. Funds will be paid from General Fund, Project 0010 Grounds/Beautification. The Amendment is effective August 12, 2024, through June 30, 2026, and copies of the Amendment documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AMENDMENT DOCUMENTS.pdf (993 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Tag-On Bid Purchase Over $50,000: Amergis Healthcare Staffing, Inc., AMN Allied Services, LLC, CRA Therapy, Jackson Therapy Partners LLC, Orange Tree Staffing LLC, Princeton Staffing Solutions LLC, Procare Therapy, Soliant Health LLC, Strides Therapy & Educational Services, Stepping Stones Group, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund, Project 0023 Itinerant - Speech Recommended Action : Motion to approve contracting with Amergis Healthcare Staffing, Inc., AMN Allied Services, LLC, CRA Therapy, Jackson Therapy Partners  LLC, Orange Tree Staffing LLC, Princeton Staffing Solutions LLC, Procare Therapy, Soliant Health LLC, Strides Therapy & Educational Services, Stepping Stones Group through Escambia County Schools RFP 241904, effective through June 30, 2025 Public Content Request approval to contract with Amergis Healthcare Staffing, Inc., AMN Allied Services, LLC, CRA Therapy, Jackson Therapy Partners LLC, Orange Tree Staffing LLC, Princeton Staffing Solutions LLC, Procare Therapy, Soliant Health LLC, Strides Therapy & Educational Services, Stepping Stones Group through Escambia County Schools RFP 241904, based on same pricing terms and conditions to provide various services as needed. Funding will be paid from General Fund, Project 0023 Itinerant - Speech and the contracts will be effective through June 30, 2025. Copies of the vendor confirmation letters are attached. For additional information, please contact Judy Peacock, Program Director, ESE, at (850) 833-3164. File Attachments VENDOR CONFIRMATION DOCUMENTS.pdf (1,487 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Tag-On Bid Purchase Over $50,000: Learning Labs, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $106,546.51 Budgeted : Yes Budget Source : General Fund, Project 4140 CTE- WD-Cap Grant Recommended Action : Motion to approve the purchases of training equipment for Baker School and Crestview High School for a total of $106,546.51. Public Content Request approval to purchase training equipment for Baker School in the amount of $67,478.74 and Crestview High School in the amount of $39,067.77, for a total of $106,546.51. The purchase is made through Osceola County Schools Bid #SDOC-22-B-105-IL, and funding will be paid from General Fund, Project 4140 CTE- WD-Cap Grant. Copies of the quotes are attached. For additional information, please contact Jennifer Beasley, Program Director, CTE, at (850) 833-5881. File Attachments BAKER QUOTES.pdf (496 KB) CRESTVIEW HS QUOTES.pdf (494 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Fiscal Impact : Yes Dollar Amount : $17,895.00 Budgeted : Yes Budget Source : Capital Fund, Project 0319 DW HVAC Replacement Recommended Action : Motion to approve the Change Order Request from Trane for PO 23001355 in the amount of $17,895.00 for additional fees incurred to complete the project at Fort Walton Beach High School. Public Content Request approval of the Change Order Request from Trane for PO 23001355 in the amount of $17,895.00. The request covers additional fees incurred to complete the project at Fort Walton Beach High School. Funds will be paid from Capital Fund, Project 0319 DW HVAC Replacement, and a copy of the documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE.pdf (270 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Multi-Year Tag-On Bid Purchase: T-Mobile, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Fiscal Impact : Yes Dollar Amount : $11,232.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the 3-year contract with T-Mobile to purchase wireless mobile services effective August 12, 2024, through August 11, 2027. Public Content Request approval of the 3-year contract with T-Mobile to purchase wireless mobile services. The contract will be paid in three (3) annual payments of $11,232.00, for a total contract amount of $33,696.00. This purchase is made through Sourcewell Agreement No. 080119- SPT. The contract is effective August 12, 2024, through August 11, 2027, and a copy is attached. For additional information, please contact Dustin Keith, Specialist, IT, at (850) 689-7151. File Attachments T-MOBILE CONTRACT.pdf (397 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Multi-Year Exempted Purchase Over $50,000: Imagine Learning,