Okaloosa County School Board — Workshop Meeting, August 12, 2024

Monday, August 12, 2024 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2024 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Aug 12, 2024 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Aug 12, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 4. Administrative Personnel Appointments Subject : 4.1 Appointment of Specialist, Exceptional Student Education, recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Specialist, Exceptional Student Education. Public Content 4. Administrative Personnel Appointments Subject : 4.2 Appointment of Assistant Superintendent of Operations, recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Recommended Action : Motion to approve the appointment of Assistant Superintendent of Operations effective July 1, 2024. Public Content 4. Administrative Personnel Appointments Subject : 4.3 Appointment of Risk Management Director, recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Recommended Action : Motion to approve the appointment of Risk Management Director Public Content 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Aug 12, 2024 - Workshop Meeting Type : Information 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of July 22, 2024; Minutes of the Regular Meeting of July 22, 2024; Minutes of the Special Meeting/Public Hearing of July 29, 2024, recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Recommended Action : Motion to approve the Minutes of the Minutes of the Workshop Meeting of July 22, 2024; Minutes of the Regular Meeting of July 22, 2024; Minutes of the Special Meeting/Public Hearing of July 29, 2024. File Attachments 7-22-2024 Workshop - DRAFT.pdf (138 KB) 7-22-2024 Meeting - DRAFT.pdf (139 KB) 7-29-2024 Special Meeting - DRAFT.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School for classroom furniture in the amount of $11,223.00, presented by Lamar White, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Fiscal Impact : Yes Dollar Amount : $11,223.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School for classroom furniture in the amount of $11,223.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Meigs Middle School for classroom furniture in the amount of $11,223.00. File Attachments Meigs Furniture.pdf (192 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for classroom furniture in the amount of $6,700.00, presented by Lamar White, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Fiscal Impact : Yes Dollar Amount : $6,700.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for classroom furniture in the amount of $6,700.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for classroom furniture in the amount of $6,700.00. File Attachments Pryor Middle School - Classroom Furniture.pdf (473 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 4 School Board Member Capital Outlay Funds to Southside Primary School for Clear Touch Panels in the amount of $5,813.00, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Fiscal Impact : Yes Dollar Amount : $5,813.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Southside Primary School for Clear Touch Panels in the amount of $5,813.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Southside Primary School for Clear Touch Panels in the amount of $5,813.00. File Attachments Southside - Clear Touch Panels.pdf (376 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Request to advertise a Public Hearing for adoption of instructional materials for Secondary Science and Career and Technical Education Reproductive Health and Disease Education for the 2024-2025 school year, presented by Tami Ellis, Science Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of instructional materials for Secondary Science and Career and Technical Education Reproductive Health and Disease Education for the 2024-2025 school year, in accordance with §1003.42, Florida Statutes. Public Content A Public Hearing will be advertised to receive public input and consider approval for adoption of instructional materials for Secondary Science and Career and Technical Education Reproductive Health and Disease Education. The Okaloosa County School District is preparing documentation and public availability of major instructional materials relating to reproductive health and disease, for the 2024-2025 school year, as required by §1003.42, Florida Statutes. This public hearing is for the annual approval of major instructional materials used for the following Secondary Science and Career and Technical Education courses taught in the school district that require state standards on reproductive health and disease. Middle Grades Life Science  Biology 1 Anatomy and Physiology CTE: Medical Skills and Services CTE: Health Science Anatomy and Physiology CTE: Allied Health Assistant 3 CTE: Emergency Medical Responder 3 CTE: Medical Interventions CTE: Practical Nursing The course and material information and the public review link below are available on the Okaloosa County School District Website. https://okaloosaschools.com/page/reproductive-health-and-disease-education Printed material information can also be reviewed by contacting Tami Ellis (850) 833-4122. File Attachments 2_Reproductive Health and Disease Education Exemption form.pdf (379 KB) MJ Life Science Standards and Materials.pdf (328 KB) Biology Standards and Materials.pdf (328 KB) Anatomy and Physiology Standards and Materials.pdf (345 KB) Practical Nursing HB545 Materials.pdf (320 KB) Medical Interventions HB545 Materials.pdf (308 KB) Medical Skills and Services HB545 Materials.pdf (332 KB) Allied Health Assistant 3 HB545 Materials.pdf (333 KB) Emergency Medical Responder 3 HB545 Materials.pdf (334 KB) Allied Health Assistant 3 HB545 Materials 3.23.42 PM.pdf (333 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Request to advertise a Public Hearing for revision of School Board policies in Chapter 2, Fiscal Management, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Fiscal Impact : No Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of  School Board policies in Chapter 2, Fiscal Management. Public Content A public hearing will be advertised to receive public input on the proposed amendments to current School Board policies in Chapter 2, Fiscal Management. Proposed amendments to the policies are to update the current policies to ensure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. File Attachments Chapter 2 - Fiscal Management - Revised 2024-08 - REDLINE.pdf (315 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Request to advertise a Public Hearing for a new School Board Policy 06-42 Progressive Discipline for School Safety Violations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended for approval by the Superintendent. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Pubilc Hearing for a new School Board Policy 06-42 Discipline for School Safety Violations. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed new School Board Policy 06-42 Discipline for School Safety Violations. This request is in accordance with Florida statute that requires a School Board to adopt a progressive disicpline policy for school safety violations. For additional information, please contact Lee Hale, 850-833-5801. File Attachments 06-42 Discipline for School Safety Violations.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Request to advertise a Public Hearing for adoption of revised School Board Policy 08-09 Duties, Ethics, and Professional Conduct, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of revised School Board Policy 08-09 Duties, Ethics, and Professional Conduct. Public Content A Public Hearing will be advertised to receive input and consider approval on the proposed amendments to School Board Policy 08-09 Duties, Ethics, and Professional Conduct. The proposed policy revision is in response to a change in Rule 6A-10.081, Florida Administrative Code, Principles of Professional Conduct for the Education Profession in Florida and is included herein as an attachment. For additional information, please contact Lee Hale, 850-833-5801. File Attachments 08-09 Duties Ethics Professional Conduct Proposed.docx.pdf (97 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Budget Amendment #10 - Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval.  Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,027,533.11 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #10 - Fiscal Year 2023- 2024 Public Content On September 11, 2023, the School Board adopted the budget for fiscal year 2023-2024. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of June 2024: Fund Name Fund No. Amount General Fund 1010 $(2,299,986.45) Debt Service Funds 2xxx (1,012.21) Capital Project Funds 3xxx 2,846,189.55 Other Special Revenue Funds - Federal 42xx/44xx 225,174.48 Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 3,136,496.31 Other Special Revenue Funds - School Food Service 5020 951,409.73 Internal Service Funds (Self-Insured Medical) 7xxx 2,169,261.70 Total - All Funds $7,027,533.11 : File Attachments !BA 10 - June 2024.pdf (2,447 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Monthly Financial Statement for June 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for June 2024. Public Content The financial statement for the month ending June 30, 2024, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2024-06.pdf (840 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 08.12.2024.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $16,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-08-12.pdf (107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Sole Source 25-03 DiaMedical USA, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Dollar Amount : $115,631.46 Budget Source : General Fund, Project 4140 CTE - WD - Cap Grant Recommended Action : Motion to approve the purchase of an ambulance trainer from DiaMedical for Crestview High School for a total of $115,631.46. Public Content Request approval to purchase an ambulance trainer from DiaMedical for Crestview High School for a total of $115,631.46. The purchase is made through TIPS Contract 240102 and 6A-1.012(12)(d). Funds will be paid from General Fund, Project 4140 CTE - WD - Cap Grant, and a copy of the quote is attached. For additional information, please contact Jennifer Beasley, at (850) 833-5881. File Attachments DIAMEDICAL.pdf (229 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Sole Source SS#25-04 Consulab, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $287,679.00 Budgeted : Yes Budget Source : General Fund, Project 4140 CTE - WD - CAP Grant Recommended Action : Motion to approve the purchase of vehicle repair training equipment from Consulab in the amount of $287,679.00. Public Content Request approval to purchase vehicle repair training equipment from Consulab in the amount of $287,679.00. The purchase is exempt through 6A-1.012(12)(d) and funding will be paid from General Fund, Project 4140 CTE - WD - CAP Grant. A copy of the quote is attached. For additional information, please contact Jennifer Beasley, Program Director, CTE, at (850) 833-5881. File Attachments CONSULAB QUOTE.pdf (577 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Amendment to ITB 23-06 Lawncare Services for Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Fiscal Impact : Yes Dollar Amount : $8,830.00 Budgeted : Yes Budget Source : General Fund, Project 0010 Grounds/Beautification Recommended Action : Motion to approve the Amendment to ITB 23-06 Lawncare Services for  Multiple Schools adding OTC North Campus to the award in the amount of $8,830.00 per year. Public Content Request approval to add OTC North Campus to the award for ITB 23-06 Lawncare Services for Multiple Schools in the amount of $8,830.00 per year, for a revised total contract amount of $348,130.00. Funds will be paid from General Fund, Project 0010 Grounds/Beautification. The Amendment is effective August 12, 2024, through June 30, 2026, and copies of the Amendment documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AMENDMENT DOCUMENTS.pdf (993 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Tag-On Bid Purchase Over $50,000: Amergis Healthcare Staffing, Inc., AMN Allied Services, LLC, CRA Therapy, Jackson Therapy Partners LLC, Orange Tree Staffing LLC, Princeton Staffing Solutions LLC, Procare Therapy, Soliant Health LLC, Strides Therapy & Educational Services, Stepping Stones Group, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund, Project 0023 Itinerant - Speech Recommended Action : Motion to approve contracting with Amergis Healthcare Staffing, Inc., AMN Allied Services, LLC, CRA Therapy, Jackson Therapy Partners  LLC, Orange Tree Staffing LLC, Princeton Staffing Solutions LLC, Procare Therapy, Soliant Health LLC, Strides Therapy & Educational Services, Stepping Stones Group through Escambia County Schools RFP 241904, effective through June 30, 2025 Public Content Request approval to contract with Amergis Healthcare Staffing, Inc., AMN Allied Services, LLC, CRA Therapy, Jackson Therapy Partners LLC, Orange Tree Staffing LLC, Princeton Staffing Solutions LLC, Procare Therapy, Soliant Health LLC, Strides Therapy & Educational Services, Stepping Stones Group through Escambia County Schools RFP 241904, based on same pricing terms and conditions to provide various services as needed. Funding will be paid from General Fund, Project 0023 Itinerant - Speech and the contracts will be effective through June 30, 2025. Copies of the vendor confirmation letters are attached. For additional information, please contact Judy Peacock, Program Director, ESE, at (850) 833-3164. File Attachments VENDOR CONFIRMATION DOCUMENTS.pdf (1,487 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Tag-On Bid Purchase Over $50,000: Learning Labs, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $106,546.51 Budgeted : Yes Budget Source : General Fund, Project 4140 CTE- WD-Cap Grant Recommended Action : Motion to approve the purchases of training equipment for Baker School and Crestview High School for a total of $106,546.51. Public Content Request approval to purchase training equipment for Baker School in the amount of $67,478.74 and Crestview High School in the amount of $39,067.77, for a total of $106,546.51. The purchase is made through Osceola County Schools Bid #SDOC-22-B-105-IL, and funding will be paid from General Fund, Project 4140 CTE- WD-Cap Grant. Copies of the quotes are attached. For additional information, please contact Jennifer Beasley, Program Director, CTE, at (850) 833-5881. File Attachments BAKER QUOTES.pdf (496 KB) CRESTVIEW HS QUOTES.pdf (494 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Fiscal Impact : Yes Dollar Amount : $17,895.00 Budgeted : Yes Budget Source : Capital Fund, Project 0319 DW HVAC Replacement Recommended Action : Motion to approve the Change Order Request from Trane for PO 23001355 in the amount of $17,895.00 for additional fees incurred to complete the project at Fort Walton Beach High School. Public Content Request approval of the Change Order Request from Trane for PO 23001355 in the amount of $17,895.00. The request covers additional fees incurred to complete the project at Fort Walton Beach High School. Funds will be paid from Capital Fund, Project 0319 DW HVAC Replacement, and a copy of the documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE.pdf (270 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Multi-Year Tag-On Bid Purchase: T-Mobile, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Fiscal Impact : Yes Dollar Amount : $11,232.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the 3-year contract with T-Mobile to purchase wireless mobile services effective August 12, 2024, through August 11, 2027. Public Content Request approval of the 3-year contract with T-Mobile to purchase wireless mobile services. The contract will be paid in three (3) annual payments of $11,232.00, for a total contract amount of $33,696.00. This purchase is made through Sourcewell Agreement No. 080119- SPT. The contract is effective August 12, 2024, through August 11, 2027, and a copy is attached. For additional information, please contact Dustin Keith, Specialist, IT, at (850) 689-7151. File Attachments T-MOBILE CONTRACT.pdf (397 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Multi-Year Exempted Purchase Over $50,000: Imagine Learning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $709,043.40 Budgeted : Yes Budget Source : General Fund, Project 7110 SAI Education Options Recommended Action : Motion to approve the purchase of Edgenuity software licenses for multiple schools from Imagine Learning for a total of $709,043.40, effective August 16,2024, through August 15, 2025. Public Content Request approval to purchase Edgenuity software licenses for multiple schools from Imagine Learning for a total of $709,043.40. The purchase is made through 6A-1.012(11)(b) and funds will be paid from General Fund, Project 7110 SAI Education Options. the contract is effective August 16,2024, through August 15, 2025, and a copy of the quote is attached. For additional questions, please contact Eric Mitchell, Director, IT/MIS at (850) 689-7153. File Attachments MULTI-YEAR IMAGINE LEARNING QUOTE.pdf (736 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Exempted Purchase Over $50,000: Imagine Learning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $50,000.00 Budgeted : Yes Budget Source : General Fund, Project 2023 Itinerant TCHS Hospital/Homebound Recommended Action : Motion to approve the purchase of online coursework from Imagine Learning in the amount of $50,000 for hospitalized or homebound students, effective August 16, 2024, through August 15, 2025. Public Content Request approval to purchase online coursework from Imagine Learning in the amount of $50,000 for hospitalized or homebound students. The purchase is made through 6A-1.012(11)(b), and funds will be paid from General Fund, Project 2023 Itinerant TCHS Hospital/Homebound. The contract is effective August 16, 2024, through August 15, 2025 and a copy of the quote is attached. For additional information, please contact Judy Peacock, Program Director, ESE, at (850) 833-3164. File Attachments IMAGINE LEARNING QUOTE-ESE.pdf (693 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Service Agreement #25-54 CareerStaff Unlimited LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $173,910.00 Budgeted : Yes Budget Source : General Fund, Project 0023 Itinerant- Speech Recommended Action : Motion to approve Service Agreement #25-54 between CareerStaff Unlimited LLC and The School Board of Okaloosa County, Florida, on behalf of ESE Department, in an amount not to exceed $173,910.00, effective August 13, 2024, through June 30, 2025. Public Content Request approval of Service Agreement #25-54 between CareerStaff Unlimited LLC and The School Board of Okaloosa County, Florida, on behalf of ESE Department. The Provider will provide Speech Language Therapy as needed. The Provider will be paid $64.00 per hour for SLP services up to 1,402.5 hours, not to exceed $89,760.00, and $60.00 per hour for SLPA services for up to 1,402.5 hours, not to exceed $84,150.00, for a total contract amount not to exceed $173,910.00. Funds will be paid from General Fund, Project 0023 Itinerant-Speech. The Agreement is effective August 13, 2024, through June 30, 2025, and a copy is attached. For additional information, please contact Judy Peacock, Program Director, ESE, at (850) 833-3164. File Attachments SA #25-54.pdf (677 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Service Agreement #25-55 Logos Communication Therapy Services LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $96,600.00 Budgeted : Yes Budget Source : General Fund, Project 0023 Itinerant- Speech Recommended Action : Motion to approve Service Agreement #25-55 between Logos Communication Therapy Services LLC and The School Board of Okaloosa County, Florida, on behalf of ESE Department, in an amount not to exceed $96,600.00, effective August 13, 2024, though June 30, 2025. Public Content Motion to approve Service Agreement #25-55 between Logos Communication Therapy Services LLC and The School Board of Okaloosa County, Florida, on behalf of ESE Department. The Provider will provide Speech Language Therapy Services as needed. The Provider will be paid $70.00 per hour for up to 1,380 hours for a total contract amount not to exceed $96,600.00. The Agreement is effective August 13, 2024, though June 30, 2025, and a copy is attached. For additional information, please contact Judy Peacock, Program Director, ESE, at (850) 833-3164. File Attachments SA #25-55.pdf (784 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Service Agreement #25-69 The Speech Lab LLC, presented by Vince  Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $91,350.00 Budgeted : Yes Budget Source : General Fund, Project 0023 Itinerant- Speech Recommended Action : Motion to approve Service Agreement #25-69 between The Speech Lab LLC and The School Board of Okaloosa County, Florida, on behalf of ESE Department, in an amount not to exceed $91,350.00, effective August 13, 2024, through June 30, 2025. Public Content Request approval of Service Agreement #25-69 between The Speech Lab LLC and The School Board of Okaloosa County, Florida, on behalf of ESE Department. The Provider will provide Speech Language Therapy Services. The Provider will be paid $70.00 per hour for up to 1,305 hours, for a total contract amount not to exceed $91,350.00. The Agreement is effective August 13, 2024, through June 30, 2025, and a copy is attached. For additional information, please contact Judy Peacock, Program Director, ESE, at (850) 833-3164. File Attachments SA #25-69.pdf (758 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Renewal of Fuel Purchasing Agreement between Baker Fire District and The School Board of Okaloosa County, Florida, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement between Baker Fire District and The School Board of Okaloosa County, Florida, effective September 1, 2024, through August 31, 2025. Public Content Request approval to renew Fuel Purchasing Agreement between Baker Fire District and The School Board of Okaloosa County, Florida. The Agreement allows the Purchaser to purchase fuel as needed from the School Board at one of its fuel pump sites adhering to the Agreement terms and conditions. The Agreement is effective September 1, 2024, through August 31, 2025 and copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL DOCUMENTS.pdf (272 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Donate (2) International/Thomas buses to Destin High School, presented by Jay McInnis, Transportation Program Director, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Transportation to donate two (2) 2001 International/Thomas buses to Destin High School. (01-14) VIN#1HVBRABN81A937553 & (01-  15) VIN#1HVBRABNX1A937554 (buses already in surplus) Public Content Motion to approve Transportation to donate two (2) 2001 International/Thomas buses to Destin High School. (01-14) VIN#1HVBRABN81A937553 & (01-15) VIN#1HVBRABNX1A937554. (Buses already in surplus) Please contact Jay McInnis at (850) 833-4162 for additional information. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Surplus of school buses, presented by Jay McInnis, Transportation Program Director, and recommended by the Superintendent for approval Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Transportation Department to surplus the attached list of buses. Public Content Approval is requested for the Transportation Department to surplus the attached list of buses. Please contact Jay McInnis for additional information at 833-4162. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Approval of Okaloosa County School District Bus Routes for the 2024-2025 school year, presented by Jay McInnis, Program Director of Transportation, and recommended by the Superintendent for approval Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Okaloosa County School District Bus Routes for the 2024-2025 school year. Public Content Approval of the 2024-2025 Okaloosa County School Bus Routes. For further information please contact Jay McInnis at (850) 833-4162. File Attachments Antioch.pdf (102 KB) Baker.pdf (167 KB) Bob Sikes.pdf (160 KB) Crestview.pdf (297 KB) Davidson.pdf (202 KB) Laurel Hill.pdf (41 KB) Northwood.pdf (149 KB) Riverside.pdf (139 KB) Shoal River.pdf (178 KB) STEMM North Stop.pdf (36 KB) Walker.pdf (76 KB) Copy of Trans Central 2024-2025 AM Runs.pdf (37 KB) Copy of Trans South 2024-2025 AM Runs.pdf (21 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.30 Vehicle maintenance, inspection and repair agreement (with Vehicle Lease Option), between the School  Board of Okaloosa County and Okaloosa County Board of County Commissioners, presented by Jay McInnis, Transportation Program Director, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Motor Vehicle Lease Agreement for Disaster Transportation Services between The School Board of Okaloosa County and Okaloosa County Board of County Commissioners, effective July 1, 2024 and end on June 30, 2025. Public Content This agreement is needed in the event that inclement weather or other disaster should cause Lessee to have to evacuate its endangered population or to require the need for vehicles for an emergency circumstance, the Lessee shall notify Lessor of the need for the use of the vehicles under this lease. Lessor shall lease to Lessee and Lessee shall lease from Lessor up to one hundred twelve (112) motor vehicles. These vehicles will consist of a combination of sixty-five (65) passenger school buses and forty-seven (47) passenger buses equipped with a wheelchair lift, selected by Lessor from its rolling fleet. For further information please contact Jay McInnis (850) 833-4162 File Attachments Board of County Commissioners.pdf (8,294 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.31 University of Florida Literacy Matrix as a Reading Endorsement Add-On, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the University of Florida Literacy Matrix as a Reading Endorsement Add-on, and add to the Professional Learning Catalog. Public Content The Flamingo Literacy Matrix was created in collaboration with Just Read Florida! and meets the requirements of the Florida Department of Education, the Flamingo Literacy Matrix is a competency based on-line professional learning system available to educators in Florida. A teacher may earn the Reading Endorsement Add-on upon completion of all five competencies. For more information, contact Sharon Duron at 850-833-5857. File Attachments OCSD School Bd Proposal.docx (26 KB) SB Letter - UF Literacy Matrix.doc (310 KB) Florida Reading Endorsment Competencies 2022 Guiding Prinicples.pdf (849 KB) LM Competency Chart.docx (254 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.32 NWFSC Temporary Internship Certification Pathway, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Fiscal Impact : No Recommended Action : Motion to approve the attached NWFSC Temporary Teacher Internship Certification Pathway agreement. Public Content The NWFSC Temporary Teacher Internship Certification Pathway facilitates the placement of NWFSC Teacher Education students in Teacher Intern roles in OCSD schools. The College of Teacher Education students meet the requirements of the Florida Law to be issued a temporary certificate by the Department of Education and the students must meet all of the requirements of the College's Teacher Education program. For more information, contact Sharon Duron at 850-833-5857. File Attachments 2024_07.23_NWFSC OCSD Teacher Internship Cert Pathway Agreement.pdf (3,975 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.33 Contract for Full Service Schools between The School Board of Okaloosa County and the Department of Health in Okaloosa, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Fiscal Impact : No Recommended Action : Motion to approve the contract between the School Board of Okaloosa County and the Desprtment of Health in Okaloosa. Public Content The Okaloosa County School District will collaborate with the Department of Health Okaloosa County to maintain a Full Service School Health Services program to provide health and social services that include basic school health services along with additional specialized services. The Department will pay Okaloosa County School District a total amount not to exceed $120,000 to maintain Full Service Schools Health Services program. Contract end date is 6/30/2025 For more information, contact Teri Schroeder at 850-833-3108. File Attachments 24-25 DOH Full Service Schools Contract.pdf (2,941 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.34 Amendment Two to Dual Enrollment Agreement between Gaetz Aerospace Institute, Embry-Riddle Aeronautical University and The School Board of Okaloosa County, Florida, presented by Brooke Barron, Director I, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,495.00 Budgeted : Yes Budget Source : General Fund Discretionary and CAPE Certification Recommended Action : Motion to approve Amendment Two to Dual Enrollment Agreement between Gaetz Aerospace Institute, Embry- Riddle Aeronautical University and The School Board of Okaloosa County, Florida. Public Content Request for approval of amendment two to Dual Enrollment Agreement between Gaetz Aerospace Institute, Embry-Riddle Aeronautical University and The School Board of Okaloosa County, Florida, for services at Choctawhatchee High School. The original agreement was approved by the School Board on April 24, 2023, and amended on October 9, 2023. Changes to the agreement were made to the section: Article 4.0 Payment (wording was changed as well as the cost was incorrect) - Original Cost - $2,992.00 of ASY - New Cost - $1,495.00 due at final execution For additional information or questions, please contact Michelle Heck at 833-3614 or Brooke Barron at 833-4108. File Attachments Okaloosa GAI AY24-25 Amendment 2 .pdf (128 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.35 Okaloosa County School District 2024 -2025 Pupil Progression Plan, presented by Brooke Barron, Director I, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Okaloosa County School District 2024 -2025 Pupil Progression Plan. Public Content The Pupil Progression Plan has been revised to reflect new policies, procedures and legislation in effect for the 2024-2025 school year. Annually, three committees meet (elementary, middle school and high school); each committee includes administrative, instructional and OCEA representation. Each committee discusses needed changes pertinent to their school level and makes recommendations for revisions. New legislation which impacts pupil progression is also included in the document. Upon approval by the School Board, the PPP will be available on the OCSD website. File Attachments Elementary PPP 2024-2025.pdf (1,430 KB) Middle School PPP 2024-2025.pdf (1,059 KB) High School PPP 2024.pdf (5,668 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.36 K-12 Comprehensive Evidence- Based Reading Plan for the 2024-2025 school year, presented by Denise Berry, Program Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the K-12 Comprehensive Evidence-Based Reading Plan for the 2024-2025 school year. Public Content The Reading Plan must be presented to the School Board for approval and then submitted to the Florida Department of Education for approval. This plan is annually updated to meet current legislative requirements and details the role of administration (both district and school level), professional learning, assessment, curriculum, and instruction in the improvement of student learning of the B.E.S.T. English Language Arts Standards. File Attachments Okaloosa Reading Plan 2024-25.pdf (362 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.37 Renewal of AllyHealth Employee Benefits Program, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Fiscal Impact : Yes Dollar Amount : $249,600.00 Budgeted : Yes Budget Source : Internal Service Fund - Self-Funded Medical Recommended Action : Motion to Approve renewal of AllyHealth Employee Benefits Program. Public Content The Benefits Oversight Group voted unanimously to recommend to the Superintendent a renewal to the AllyHealth employee benefits program. AllyHealth provides an online platform that delivers a Mental Health, Telemedicine and Employee Assistance Program to all Okaloosa County School District employees and their family members: Virtual mental health - includes 10 free therapy sessions per year with a MH professional (including psychiatrists), 24/7 access and continued long-term care (over 10) at $90/session Telemedicine - includes 24/7 access to board certified doctors, unlimited use with $0 co-pays or fees and RX's called in to local pharmacy Integrated Employee Assistance Program (EAP) - includes legal and financial consultation and referral services, provides assistance with locating child and elder care services and life/career coaching Health and Wellness Coaching - connects employees with certified wellness coaches to assist with achieving wellness goals, weight loss, stress reduction and smoking cessation These benefits will be extended to all employees - not just those that are eligible for benefits - and their dependents leading to greater overall job satisfaction and increased productivity while redirecting costs from the self-funded group medical plan. The cost of the plan is $6.50 per month per employee (no increase over previous contract) for an estimated 3,200 employees for an estimated total projected cost of $249,600. This plan is to be funded using Self-Funded Medical dollars and Tech credits. Any questions or requests for additional information may be directed to Lee Hale at (850) 833-5180. The Benefits Oversight Group voted unanimously to recommend to the Superintendent a renewal to the AllyHealth employee benefits program. AllyHealth provides an online platform that delivers a Mental Health, Telemedicine and Employee Assistance Program to all Okaloosa County School District employees and their family members:  Virtual mental health - includes 10 free therapy sessions per year with a MH professional (including psychiatrists), 24/7 access and continued long-term care (over 10) at $90/session Telemedicine - includes 24/7 access to board certified doctors, unlimited use with $0 co-pays or fees and RX's called in to local pharmacy Integrated Employee Assistance Program (EAP) - includes legal and financial consultation and referral services, provides assistance with locating child and elder care services and life/career coaching Health and Wellness Coaching - connects employees with certified wellness coaches to assist with achieving wellness goals, weight loss, stress reduction and smoking cessation These benefits will be extended to all employees - not just those that are eligible for benefits - and their dependents leading to greater overall job satisfaction and increased productivity while redirecting costs from the self-funded group medical plan. The cost of the plan is $6.50 per month per employee (no increase over previous contract) for an estimated 3,200 employees for an estimated total projected cost of $249,600. This plan is to be funded using Self-Funded Medical dollars and Tech credits. Any questions or requests for additional information may be directed to Lee Hale at (850) 833-5180. File Attachments SIGNED_Renewal Letter - County of Okaloosa School District (002).pdf (253 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Aug 12, 2024 - Workshop Meeting Type : Information Public Content The following employee has been placed on/or removed from Administrative Leave: 105202 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Aug 12, 2024 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES DROP Start Employee Name EID Position Location Date Debra Early 112115 Paraprofessional Shalimar ES 7/1/2024 Jamie Thompson-Seifert 104799 Teacher Kenwood ES 8/1/2024 Theodore Crosby 100234 Bus Driver Trans South 7/1/2024 Jacqueline August 105704 Teacher Longwood ES 8/1/2024 Kelly Donofro 118360 Consulting Teacher Professional Services 7/1/2024 Stephanie Johnson 105379 Teacher Riverside ES 10/1/2024 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Out-of-Field Report for the 2024- 2025 school year, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2024-2025 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Sharon Duron for additional information, 850-833-5857. File Attachments OOF Board Report for 8-12-2024 - Final.pdf (183 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments Aug. 12, 2024 Separations, Public.pdf (63 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Aug. 12, 2024 Instructional New Hires, Public.pdf (61 KB) Aug. 12, 2024 Ed. Support New Hires, Public.pdf (57 KB) Aug. 12, 2024 Substitute New Hires, Public.pdf (79 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments Aug. 12, 2024 Transfers, Public.pdf (141 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.7 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Aug 12, 2024 - Workshop Meeting Type : Action, Information 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Aug 12, 2024 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Aug 12, 2024 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Out of State Student Trip Requests - 8-12-24.pdf (418 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Aug 12, 2024 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments COPs 2024.pdf (194 KB) KG Kickstart Presentation.pdf (876 KB) Board Presentation.pdf (210 KB) 13. Board Members' Announcements/Requests for Information Subject : 13.1 Board Members' Announcements/Requests for Information Meeting : Aug 12, 2024 - Workshop Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Aug 12, 2024 - Workshop Meeting Type : Information 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Aug 12, 2024 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Aug 12, 2024 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on August 12, 2024, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Public Notice Meeting : Aug 12, 2024 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.