Okaloosa County School Board — Workshop Meeting, August 12, 2024 — reading text

2023-2024. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of June 2024: Fund Name Fund No. Amount General Fund 1010 $(2,299,986.45) Debt Service Funds 2xxx (1,012.21) Capital Project Funds 3xxx 2,846,189.55 Other Special Revenue Funds - Federal 42xx/44xx 225,174.48 Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 3,136,496.31 Other Special Revenue Funds - School Food Service 5020 951,409.73 Internal Service Funds (Self-Insured Medical) 7xxx 2,169,261.70 Total - All Funds $7,027,533.11 : File Attachments !BA 10 - June 2024.pdf (2,447 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Monthly Financial Statement for June 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for June 2024. Public Content The financial statement for the month ending June 30, 2024, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2024-06.pdf (840 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 08.12.2024.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $16,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-08-12.pdf (107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Sole Source 25-03 DiaMedical USA, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Dollar Amount : $115,631.46 Budget Source : General Fund, Project 4140 CTE - WD - Cap Grant Recommended Action : Motion to approve the purchase of an ambulance trainer from DiaMedical for Crestview High School for a total of $115,631.46. Public Content Request approval to purchase an ambulance trainer from DiaMedical for Crestview High School for a total of $115,631.46. The purchase is made through TIPS Contract 240102 and 6A-1.012(12)(d). Funds will be paid from General Fund, Project 4140 CTE - WD - Cap Grant, and a copy of the quote is attached. For additional information, please contact Jennifer Beasley, at (850) 833-5881. File Attachments DIAMEDICAL.pdf (229 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Sole Source SS#25-04 Consulab, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $287,679.00 Budgeted : Yes Budget Source : General Fund, Project 4140 CTE - WD - CAP Grant Recommended Action : Motion to approve the purchase of vehicle repair training equipment from Consulab in the amount of $287,679.00. Public Content Request approval to purchase vehicle repair training equipment from Consulab in the amount of $287,679.00. The purchase is exempt through 6A-1.012(12)(d) and funding will be paid from General Fund, Project 4140 CTE - WD - CAP Grant. A copy of the quote is attached. For additional information, please contact Jennifer Beasley, Program Director, CTE, at (850) 833-5881. File Attachments CONSULAB QUOTE.pdf (577 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Amendment to ITB 23-06 Lawncare Services for Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Fiscal Impact : Yes Dollar Amount : $8,830.00 Budgeted : Yes Budget Source : General Fund, Project 0010 Grounds/Beautification