Okaloosa County School Board — Workshop Meeting, July 22, 2021 — reading text

school board, when acquiring, whether by purchase, lease, lease with option to purchase, rental or otherwise, information technology, as defined in §282.004(19), Florida Statutes, may make any acquisition through the competitive solicitation process as described herein or by direct negotiation and contract with a vendor or supplier, as best fits the needs of the school district as determined by the district school board. FS 282.004(19) “Information technology” means equipment, hardware, software, firmware, programs, systems, networks, infrastructure, media, and related material used to automatically, electronically, and wirelessly collect, receive, access, transmit, display, store, record, retrieve, analyze, evaluate, process, classify, manipulate, manage, assimilate, control, communicate, exchange, convert, converge, interface, switch, or disseminate information of any kind or form. For additional information, please contact Eric Mitchell, Director I, Management Information Systems, at (850) 689-7153 File Attachments Okaloosa ERP Product Schedule 061621.pdf (81 KB) Okaloosa SIS + ERP MLA 061621.pdf (54 KB) Okaloosa SIS Product Schedule 061621.pdf (98 KB) FOCUS Cost FY 2022 - FY 2026.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Sale of obsolete Apple devices to Diamond Assets, presented by Eric Mitchell, Director, Management Information Systems, and recommended by the Superintendent for approval. Meeting : Jul 22, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 26, 2021 Absolute Date : Jul 26, 2021 Fiscal Impact : Yes Dollar Amount : $175,000.00 Budgeted : No Recommended Action : Motion to approve Sale of obsolete Apple devices to Diamond Assets. Public Content This is an opportunity for the School District to sell obsolete iPads to the Diamond Assets company. These are all iPads that are no longer able to download apps, app updates, or be managed by the district because Apple has deemed the systems obsolete, and this is the school’s chance to sell those devices before they have zero value. Device value can range anywhere from $0 to $125, but we expect the average to be in the $30 per device range. We are requesting that these devices be allowed to be sold and the money returned to the district at the 1 to 1 school and the schools everywhere else to assist in the repair and replacement of new devices to replace the ones sold as obsolete. All devices are cleared of all content which is certified by Diamond. Total estimated funds returned to the district and schools is $175,000. Please note that this will mark all the attached devices as obsolete, and schools still have the option to keep the device rather than sell it, but the district will no longer manage these devices. Also, while we will try and do this as one giant purchase these may turn into several smaller purchases with diamond based on device availability. For additional information, please contact Eric Mitchell, Director, Management Information Systems, at (850) 689-7153. File Attachments Quote_No-13626.pdf (339 KB) iPadAir.pdf (129 KB) iPadAir2.pdf (219 KB) iPhone7.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.25 Grant Award Agreement between Triumph Gulf Coast, Inc., and the School Board of Okaloosa County, Florida, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Jul 22, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 26, 2021 Absolute Date : Jul 26, 2021 Fiscal Impact : Yes Dollar Amount : $2,840,000.00 Budgeted : No Budget Source : Triumph Gulf Coast, Inc. Recommended Action : Motion to approve the Grant Award Agreement between Triumph Gulf Coast, Inc., and the School Board of Okaloosa County, Florida. Public Content The Okaloosa County School District would use this grant to develop Artificial Intelligence/Machine Learning Institutes to begin in the 2022-2023 school year, with the 2021-2022 school year being a planning year. This grant award is predicated upon students earning recognized industry certifications within the program over the next several years. Triumph's approval of the grant is also contingent upon the District officially receiving approval to provide matching funds in the amount of $2,840,000 from either the Federal American Rescue Plan (FARP) and/or the Elementary and Secondary School Emergency Relief (ESSER II) program. For additional information, please contact Steve Horton, Deputy Superintendent, at (850) 689-7117. File Attachments Grant Award Agreement - Okaloosa County School District OCSD #243 (A4320906xA3759).pdf (467 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.26 Youth Services Agreement between CareerSource Okaloosa Walton and The School Board of Okaloosa County, Florida, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Jul 22, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 26, 2021 Absolute Date : Jul 26, 2021 Fiscal Impact : No Recommended Action : Motion to approve the Youth Services Agreement between CareerSource Okaloosa Walton and The School Board of Okaloosa County, Florida,  effective July 26, 2021 through June 30, 2024. Public Content This agreement will expand the Workforce Innovation and Opportunity Act (WIOA) services to in-school youth who meet the criteria for the CSOW Out-of-School Youth Program. For additional information, please contact Steve Horton, 833-7117. File Attachments Youth Services Agreement with CareerSource.pdf (3,014 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.27 2020-2021 State Equity Report, presented by Steve Chatman, Equity Specialist, and recommended by the Superintendent for approval. Meeting : Jul 22, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the 2020-2021 State Equity Report. Public Content The Annual State Equity Report is a means to evaluate our district's progress in complying with the Florida Educational Equity Act. Attached is the report that will be turned into the DOE and a brief overview of the report. Please contact Steve Chatman for additional information, 683-9002. File Attachments 2020-21 State Equity Report.pdf (32,160 KB) 2020-21 State Equity Power Point.pdf (5,806 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.28 Proposed increase in Athletic Event Gate Fees for Choctawhatchee High School for the 2021-2022 school year, presented by Brian Humphrey, Specialist, Athletics and Discipline, and recommended by the Superintendent for approval. Meeting : Jul 22, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 26, 2021 Absolute Date : Jul 26, 2021 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Choctawhatchee High School proposed