Okaloosa County School Board — Regular Meeting, January 27, 2014 — reading text

presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 27, 2014 Absolute Date : Jan 27, 2014 Fiscal Impact : Yes Dollar Amount : $20,165.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - January 27, 2014.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 Deleted - Request to declare surplus and cannibalize non-functioning projectors, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to declare surplus and approve cannibalizing the following non-functioning projectors: V31605, V31514, V32237, V31573, V31596, V31513. Public Content The projectors listed below will be declared surplus and cannibalized. These are non-functioning and have already been replaced. Parts taken from these projectors will be used for in-house repair of projectors. V31605 V31514 V32237 V31573 V31596 V31513 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 Exempted Purchase 6 A 1.012(11)(b) EBSCO, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $33,000.00 Budgeted : Yes Budget Source : General Funds, Project 3009, Instructional Technology Software Recommended Action : Motion to approve the exempted purchase of EBSCO  Host, a research database provider that offers customized interface, a variety of search options and a link to full-text acticles, over 420,000 e-books, plus subscription management services, and digital resource publishing services. The order in the amount of $28,000.00 is a renewal subscription. The order in the amount of $5,000.00 are new subscription items. The contract period is 2/1/2014 through 1/31/2015. Funding will be paid using general funds, project 3009, Instructional Technology Software. Copies of the quotes are attached. Public Content Request approval of the exempted purchase of EBSCO Host, a research database provider that offers customized interface, a variety of search options and a link to full-text articles, over 420,000 e-books, plus subscription management services, and digital resource publishing services. The order in the amount of $28,000.00 is a renewal subscription. The order in the amount of $5,000.00 are new subscription items. The contract period is 2/1/2014 through 1/31/2015. Funding will be paid using general funds, project 3009, Instructional Technology Software. Copies of the quotes is attached. For additional information, please contact Duscha Ross, Specialist, Instructional Technology at (850) 689-7160. File Attachments EBSCO.pdf (179 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.10 Amendment to Award of ITB 14-02 Paper for Offices & Classrooms, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varied Recommended Action : Motion to approve an amendment to the award of ITB 14-02 Paper for Offices & Classrooms, a district wide bid. Gulf Coast Office  Products was approved as the awarded vendor on September 23, 2013, and has requested a price increase of 5% on all previously awarded items. The bid contains a price escalation clause that allows for a price increase, not to exceed 5%, and after a period of 120 days from the effective date of the contract, if the vendor has received an increase in price from the mill(s). The increase will take effect February 12, 2014. A copy of the supporting documentation regarding the increase and a copy of the original School Board approved documents are attached. Public Content Request approval of an amendment to the award of ITB 14-02 Paper for Offices & Classrooms, a district wide bid. Gulf Coast Office Products was approved as the awarded vendor on September 23, 2013, and has requested a price increase of 5% on all previously awarded items. The bid contains a price escalation clause that allows for a price increase, not to exceed 5%, and after a period of 120 days from the effective date of the contract, if the vendor has received an increase in price from the mill (s). The increase will take effect February 12, 2014. A copy of the supporting documentation regarding the increase and a copy of the original School Board approved documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments LETTER OF REQUEST-PRICE INCREASE.pdf (25 KB) OKALOOSA PAPER 14-02 BID PAPER INCREASE INFO-2014.pdf (39 KB) Georgia-Pacific Communication Papers Pricing Announcement 10-03-2013.pdf (99 KB) International Paper - SP RichardsOctober2013.pdf (71 KB) BO STAMPED DOCS FOR ITB 14-02.pdf (185 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough