Okaloosa County School Board — Regular Meeting, January 27, 2014

Monday, January 27, 2014 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Melissa Thrush Meeting : Jan 27, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Dewey Destin Meeting : Jan 27, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Jan 27, 2014 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 27, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Deleted - 7.8 Request to declare surplus and cannibalize non- functioning projectors; added item 7.27 Course Adoptions for 2014-2015; added item 7.28 Termination of Employee #120401 Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda as amended: Consent Agenda: Deleted - 7.8 Request to declare surplus and cannibalize non- functioning projectors; added item 7.27 Course Adoptions for 2014-2015; added item 7.28 Termination of Employee #120401 Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 3. Visitors Subject : 3.1 Recognition of Niceville High School students as the 2014 Universal Dance Association's Alabama State Champions in the Out of State Varsity Hip Hop Division, presented by the Superintendent Meeting : Jan 27, 2014 - Regular Meeting Type : Recognition Public Content Recognition of Niceville High School students as the 2014 Universal Dance Association's Alabama State Champions in the Out of State Varsity Hip Hop Division. Students are listed below. Alexa Verzwyvelt Taylor Anderson Jessie Saris Ally Greer Allison Schwartz Laurel Browning Grace Barton Lexi Grandgenett Johannah Wolfe Jessie Miceli Desiree' Manard Skylar Barrett Katie Armstorng 5. Personnel Appointments Subject : 5.1 Appointment of Assistant Principal-Other, Richbourg School, recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action Budget Source : Richbourg Salary Budget Recommended Action : Motion to approve the appointment of Assistant Principal-Other, Richbourg School. Motion & Voting Motion to approve the appointment of Nicole Rickmon to the position of Assistant Principal-Other, Richbourg School. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.2 Transfer of George (Al) Gardner to Director of DJJ, recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the transfer of George (Al) Gardner to Director of DJJ. Public Content The Superintendent is recommending the transfer of George (Al) Gardner, Principal OATC, to Director of DJJ. Motion & Voting Motion to approve the transfer of George (Al) Gardner to the position of Director of DJJ. Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.3 Transfer of Billy Mikel to Principal, CHOICE High School and Technical Center, recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the transfer of Billy Mikel to Principal of CHOICE High School and Technical Center. Public Content The Superintendent is recommending the transfer of Billy Mikel, Director of DJJ, to Principal of CHOICE High School and Technical Center. Motion & Voting Motion to approve the transfer of Billy Mikel to the position of Principal of CHOICE High School and Technical Center. Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 6. Committee and Staff Reports Subject : 6.1 In-County Travel paid for the period of December 12, 2013 - January 8, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 27, 2014 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of December 12, 2013 - January 8, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Dec 12 - Jan 8.pdf (20 KB) 6. Committee and Staff Reports Subject : 6.2 Out-of-County Travel paid for the period of December 12, 2013 - January 8, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 27, 2014 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of December 12, 2013 - January 8, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Dec 12 - Jan 8.pdf (19 KB) 6. Committee and Staff Reports Subject : 6.3 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal Funds and $2,500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Jan 27, 2014 - Regular Meeting Type : Information Public Content This report covers the fourth quarter of 2013, October through December, for Service Agreements entered into by the District or schools at a value less than $5,000 for Internal Funds and $2,500 for Budgetary Funds. A copy of the Spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- OCTOBER THRU DECEMBER, 2013.pdf (19 KB) 6. Committee and Staff Reports Subject : 6.4 Quarterly Report: Service Agreements for Law Enforcement Up to $5,000, presented by Vince Windham, Program Director, Purchasing Meeting : Jan 27, 2014 - Regular Meeting Type : Information Public Content This report covers the fourth quarter of 2013, October through December, Service Agreements for Law Enforcement up to $5,000. A copy of the spreadsheet is attached, For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS OCTOBER THRU DECEMBER 2013-2014 SCHOOL YEAR.pdf (13 KB) 6. Committee and Staff Reports Subject : 6.5 Quarterly Report: Short- term Facililty Use Contracts and Lease Agreements Under the $5,000.00 Threshold, presented by Vince Windham, Program Director, Purchasing Meeting : Jan 27, 2014 - Regular Meeting Type : Report Public Content This report covers the third quarter of 2013, August through September, for short-term facility use contracts and lease agreements entered into by the District or schools at a value less than $5,000.00. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT-LEASES LESS THAN $5000 OCT 2013 THRU DEC 2013.pdf (10 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of January 9, 2014, and Minutes of the Regular Meeting of January 13, 2014, recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of January 9, 2014, and the Minutes of the Regular Meeting of January 13, 2014, as recommended by the Superintendent. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 1-13-2014 Meeting DRAFT.pdf (196 KB) 1-9-2014 Workshop DRAFT.pdf (169 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.3 Monthly Financial Statement for December 2013, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for December 2013. Public Content The financial statement for the month ending December 31, 2013, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials Dec 2013.pdf (551 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.4 Budget Amendment #4 - Fiscal Year 2013-2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $291,129.11 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #4 - Fiscal Year 2013-2014. Public Content On September 9, 2013, the School Board adopted the budget for fiscal year 2013-2014. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of December 2013:  General Fund $227,379.10 Debt Service Funds .12 Capital Projects Funds 48,742.19 Other Special Revenue Funds - Federal 8,149.00 Other Special Revenue Funds - Food Service 6,858.70 Total - All Funds $291,129.11 File Attachments !B-A 4 - Dec 2013.pdf (1,143 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-27-14.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.6 Payroll and Accounts Payable Warrant Register for December 2013, totaling $31,600,947.14; and Bank Transfers for December 2013, totaling $77,820,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $31,600,947.14 and Bank Transfers in the amount of $77,820,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll and Accounts Payable Warrant Register for December 2013, totaling $31,600,947.14; and Bank Transfers for December 2013, totaling $77,820,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - Dec 2013.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 27, 2014 Absolute Date : Jan 27, 2014 Fiscal Impact : Yes Dollar Amount : $20,165.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - January 27, 2014.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 Deleted - Request to declare surplus and cannibalize non-functioning projectors, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to declare surplus and approve cannibalizing the following non-functioning projectors: V31605, V31514, V32237, V31573, V31596, V31513. Public Content The projectors listed below will be declared surplus and cannibalized. These are non-functioning and have already been replaced. Parts taken from these projectors will be used for in-house repair of projectors. V31605 V31514 V32237 V31573 V31596 V31513 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 Exempted Purchase 6 A 1.012(11)(b) EBSCO, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $33,000.00 Budgeted : Yes Budget Source : General Funds, Project 3009, Instructional Technology Software Recommended Action : Motion to approve the exempted purchase of EBSCO  Host, a research database provider that offers customized interface, a variety of search options and a link to full-text acticles, over 420,000 e-books, plus subscription management services, and digital resource publishing services. The order in the amount of $28,000.00 is a renewal subscription. The order in the amount of $5,000.00 are new subscription items. The contract period is 2/1/2014 through 1/31/2015. Funding will be paid using general funds, project 3009, Instructional Technology Software. Copies of the quotes are attached. Public Content Request approval of the exempted purchase of EBSCO Host, a research database provider that offers customized interface, a variety of search options and a link to full-text articles, over 420,000 e-books, plus subscription management services, and digital resource publishing services. The order in the amount of $28,000.00 is a renewal subscription. The order in the amount of $5,000.00 are new subscription items. The contract period is 2/1/2014 through 1/31/2015. Funding will be paid using general funds, project 3009, Instructional Technology Software. Copies of the quotes is attached. For additional information, please contact Duscha Ross, Specialist, Instructional Technology at (850) 689-7160. File Attachments EBSCO.pdf (179 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.10 Amendment to Award of ITB 14-02 Paper for Offices & Classrooms, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varied Recommended Action : Motion to approve an amendment to the award of ITB 14-02 Paper for Offices & Classrooms, a district wide bid. Gulf Coast Office  Products was approved as the awarded vendor on September 23, 2013, and has requested a price increase of 5% on all previously awarded items. The bid contains a price escalation clause that allows for a price increase, not to exceed 5%, and after a period of 120 days from the effective date of the contract, if the vendor has received an increase in price from the mill(s). The increase will take effect February 12, 2014. A copy of the supporting documentation regarding the increase and a copy of the original School Board approved documents are attached. Public Content Request approval of an amendment to the award of ITB 14-02 Paper for Offices & Classrooms, a district wide bid. Gulf Coast Office Products was approved as the awarded vendor on September 23, 2013, and has requested a price increase of 5% on all previously awarded items. The bid contains a price escalation clause that allows for a price increase, not to exceed 5%, and after a period of 120 days from the effective date of the contract, if the vendor has received an increase in price from the mill (s). The increase will take effect February 12, 2014. A copy of the supporting documentation regarding the increase and a copy of the original School Board approved documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments LETTER OF REQUEST-PRICE INCREASE.pdf (25 KB) OKALOOSA PAPER 14-02 BID PAPER INCREASE INFO-2014.pdf (39 KB) Georgia-Pacific Communication Papers Pricing Announcement 10-03-2013.pdf (99 KB) International Paper - SP RichardsOctober2013.pdf (71 KB) BO STAMPED DOCS FOR ITB 14-02.pdf (185 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.11 Factory Direct Agreement with Gemaire Distributors, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varied Recommended Action : Motion to approve the Factory Direct Agreement with Gemaire Distributors, which will provide the District with wholesale pricing on HVAC equipment and parts purchased on an as needed basis from Gemaire Distributors. Public Content Request approval of the Factory Direct Agreement with Gemaire Distributors, which will provide the District with wholesale pricing on HVAC equipment and parts purchased on an as needed basis from Gemaire Distributors.A copy of the letter of confirmation. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments GEMAIRE.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.12 Tag-On Bid: RFP 004- NN03 Manufacturer Direct Commodity Processing of Food, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve tagging-on to bid RFP 004-NN03 Manufacturer Direct Commodity Processing of Food through Miami-Dade County Public Schools, which provides access to multiple manufacturers who process USDA commodity foods into finished products for use in the National School Lunch and School Breakfast programs. This bid will be used on an as needed basis. The contract dates are July 1, 2013 through May 7, 2015. A copy of the award tabulation  and supporting documents are attached. Public Content Request approval to tag-on to bid RFP 004-NN03 Manufacturer Direct Commodity Processing of Food through Miami-Dade County Public Schools, which provides access to multiple manufacturers who process USDA commodity foods into finished products for use in the National School Lunch and School Breakfast programs. This bid will be used on an as needed basis. The contract dates are July 1, 2013 through May 7, 2015. A copy of the award tabulation and supporting documents are attached. For additional information, please contact Richard Norris, Specialist/ Contract Manager, School Food Service at (850) 301-3020. File Attachments RFP 004-NN03.pdf (228 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.13 Amendment to Service Agreement #14-05 C.A. Whidden, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,250.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the amendment to Service Agreement #14-05, between C.A. Whidden and the School Board of Okaloosa County, FL. This is the second amendment to this Service Agreement. The Provider will be paid an additional $1,200.00 for a fourth arrangement (Part 3 Field Show Music) for a total contract amount not to exceed $5,250.00. Funding will be general funds and all other terms and conditions of the original Independent Contractor Service Agreement shall remain in full force and effect. Public Content Request approval of the amendment to Service Agreement #14-05, between C.A. Whidden and the School Board of Okaloosa County, FL. This is the second amendment to this Service Agreement. The Provider will be paid an additional $1,200.00 for a fourth arrangement (Part 3 Field Show Music) for a total contract amount not to exceed $5,250.00. Funding will be general funds and all other terms and conditions of the original Independent Contractor Service Agreement shall remain in full force and effect. A copy of the Amendment and the Service Agreement are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CHOCTAW HIGH SA# 14-05 C.A. WHIDDEN.pdf (148 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.14 Agreement between the School Board of Okaloosa County and Robert L. F. Sikes Library to provide career experience opportunities to eligible students, submitted by Melody Sommer, Program Director, Exceptional Student Education and recommended by the Superinendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 28, 2014 Absolute Date : Jan 28, 2014 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Agreement between the School Board of Okaloosa County and Robert L. F. Sikes Library to provide career experience opportunities to eligible students enrolled in the School-to-Work program. Public Content The School-to-Work Program through Exceptional Student Education provides career experience opportunities for eligible students. File Attachments Contract Crestview Library - Richbourg - 2014.pdf (408 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.15 Moved to Discussion Agenda 8.1 - United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, presented by Patti Bonnezi, CHOICE Program Director, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 27, 2014 Absolute Date : Jan 27, 2014 Fiscal Impact : Yes Dollar Amount : $3,000,000.00 Budgeted : No Recommended Action : Motion to approve the United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center in the amount of $3,000,000.00. Public Content Approval is requested for the Youth Career Connect Grant application for $3 million. Of this, a $1 million upgrade is needed for the infrastructure of the internet at CHOICE High School & Technical Center to enable online curriculum required in new career and technical programs. In addition, equipment and costs for a new Aircraft Airframe Mechanics Academy is being allocated $2 million to cover sustainability for the next three years. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.16 Reinstatement of sick leave due to line-of-duty illness/injury/medical examination, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illness/ injury/medical examination. Public Content The purpose of this item is for approval to reinstate sick leave to employees who became ill or injured while at work while on duty. Elizabeth Overstreet, Southside School, 9.0 hours Andrea Williams, Walker Elementary, 3.75 hours Becky Kannapel, Southside School, 3.0 hours Ratana Neldon, Richbourg School, 30.0 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.17 Employment Separations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsJanuary27th2014.pdf (29 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.18 Leave Without Pay, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave with out pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.19 Personnel recommendations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions. File Attachments January 27 2014 Ed Support Board Report.pdf (43 KB) January 27 2014 Instructional Board Report.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.20 Request to double fill the Principal positions at Crestview High School, Niceville High School and Baker School, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to double fill the Principal postions at Crestview High School, Niceville High School and Baker School. Public Content The double filling of the Principal positions at Crestview High School, Niceville High School and Baker School is needed as a result of the impending retirement of each respective long time principal at these three schools referenced above and to execute a seamless transition period for each of the schools and their students, parents and staff. Attached is a file reflecting the cost/savings of double filling the Principal positions. File Attachments Principal Retirements Training Periods 2014-01-10.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.21 Out-of-Field Report for the 2013-2014 school year, presented by Karen Peek, Program Director of Teacher Evaluation/Certification, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to approve the list of Out-of-Field teachers presented. Public Content The attached list of teachers have been placed in classes for which they do not have the required certification. The State requires these teachers be reported to the Board as being Out-of-Field. File Attachments 2013-2014 Spring OOF Board Report.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.22 Request to fill the the position, Specialist, Equity Coordinator, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve filling the position, Specialist, Equity Coordinator. Public Content The purpose of filling the Specialist position is needed as a result of the impending retirement of the Program Director, Equity Coordinator and to execute a seamless transition period. The Program Director position will be cashed in after the retirement. Attached is a file reflecting the cost/savings of filling the Specialist, Equity Coordinator position. File Attachments Department Position - Conversion-Deletion Addition 1-8-14.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.23 Request to Cash in a Teacher on Special Assignment position and a Program Analyst Position and approval to Purchase a Specialist postion, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to cash in a Teacher on Special Assignment position and a Program Analyst postion and purchase a Specialist postion. Public Content The purpose of this item is to receive approval to cash in a Teacher on Special Assignment position and a Program Analyst position and purchase a Specialist position. The current positions being requested to cash in are vacant. The purpose of the Specialist position is to analyze data for the District. There is a District need to desegregate several types of data to ensure decisions made are in the best interest of the student. Attached is a file reflecting the cost/savings of purchasing the Specialist position and cashing in the others referenced above. File Attachments Cost of Proposed Changes (Specialist Position).pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.24 Employee suspension without pay, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of Employee #112907 without pay pending the results of an administrative hearing. Public Content The purpose of this item is to request approval to suspend employee 112907 without pay pending the results of a hearing request. If the result of the hearing is to reinstate the employee then the District will back pay the employee for days not paid. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.25 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 27, 2014 Absolute Date : Jan 27, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve attendance waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.26 School Volunteer Lists, presented by Kaye McKinley,  Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Volunteer Lists as presented. Public Content New lists of approved school volunteers by school presented for Board approval. File Attachments Volunteer Requests for 1-27-14.pdf (253 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.27 Course Adoptions for the 2014-2015 School Year, presented by Marcus Chambers, Assistant Superintendent of Curriculum and Steve Horton, High School Director, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Request for approval of Course Adoptions for the 2014-2015 School Year. Public Content Adoption of the 2014-2015 School Year Courses. File Attachments REQUEST FOR COURSE ADOPTION 2014-2015 School Year.pdf (197 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.28 Termination of Employee, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the termination of Employee #120401 during the probationary period. Public Content The Superintendent is recommending this employee be terminated during the probationary period. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject : 8.1 United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, presented by Patti Bonnezi, CHOICE Program Director, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action, Discussion Preferred Date : Jan 27, 2014 Absolute Date : Jan 27, 2014 Fiscal Impact : Yes Dollar Amount : $3,000,000.00 Budgeted : No Recommended Action : Approval is requested for the Youth Career Connect Grant application for $3 million. Of  this, a $1 million upgrade is needed for the infrastructure of the internet at CHOICE High School & Technical Center to enable online curriculum required in new career and technical programs. In addition, equipment and costs for a new Aircraft Airframe Mechanics Academy is being allocated $2 million to cover sustainability for the next three years. File Attachments Youth_Career_Connect_13-01 (1).pdf (33,036 KB) Motion & Voting Motion to approve the United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center subject to legal review and final approval by the Superintendent, and that amendments be Board approved prior to submitting any modifications. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject : 8.2 Resolution No. 14-01 establishing new student attendance zones for those students currently zoned to attend Bob Sikes Elementary School and Walker Elementary School in Crestview, presented by Ryan  Gore, Program Director, Information Systems, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve Resolution No. 14-01 establishing new student attendance zones for those students currently zoned to attend Bob Sikes Elementary School and Walker Elementary School to be effective at the beginning of the 2014-2015 school year. Public Content Due to growth in the Crestview area and after evaluating future development projections and locations, the Superintendent is proposing the realignment of student attendance zones for Walker Elementary Elementary School and Bob Sikes Elementary School. Resolution No. 14-01 establishes new student attendance zones for those students currently zoned to attend Bob Sikes Elementary School and Walker Elementary School to be effective at the beginning of the 2014-2015 school year. File Attachments Resolution No. 14-01 Exhibit A.pdf (4,448 KB) RESOLUTION NO 14-01.pdf (23 KB) Motion & Voting Motion to approve Resolution No. 14-01 establishing new student attendance zones for those students currently zoned to attend Bob Sikes Elementary School and Walker Elementary School to be effective at the beginning of the 2014-2015 school year (Approved during the Public Hearing on a motion by Cathy Thigpen and seconded by Dewey Destin). Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 27, 2014 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to authorize the Superintendent to approve each 30-day extension to the current Seat Management contract until a new contract is presented for Board approval. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 13. Superintendent's Business Subject :  13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 27, 2014 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Jan 27, 2014 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Pubilc Hearing - 6:00 p.m. Subject : 15.1 Public Hearing for establishing new student attendance zones for those students currently zoned to attend Bob Sikes Elementary School and Walker Elementary School in Crestview, presented by Ryan Gore, Program Director, Information Systems, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve Resolution No. 14-01 establishing new student attendance zones for those students currently zoned to attend Bob Sikes Elementary School and Walker Elementary School to be effective at the beginning of the 2014-2015 school year. Public Content Due to growth in the Crestview area and after evaluating future development projections and locations, the Superintendent is proposing the realignment of student attendance zones for Walker Elementary Elementary School and Bob Sikes Elementary School. A Public Hearing will be held to receive pubic input and consider approval of Resolution No. 14-01 establishing new student attendance zones for those students currently zoned to attend Bob Sikes Elementary School and Walker Elementary School to be effective at the beginning of the 2014-2015 school year. File Attachments RESOLUTION NO 14-01.pdf (23 KB) Resolution No. 14-01 Exhibit A.pdf (4,448 KB) Motion & Voting Motion to approve Resolution No. 14-01 establishing new student attendance zones for those students currently zoned to attend Bob Sikes Elementary School and Walker Elementary School to be effective at the beginning of the 2014-2015 school year. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Jan 27, 2014 - Regular Meeting Type : 17. Public Notices Subject : 17.1 Public Notice Meeting : Jan 27, 2014 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. 17. Public Notices Subject : 17.2 Notice of Public Hearing - 6:00 p.m. Meeting : Jan 27, 2014 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on January 27, 2014, beginning at 6:00 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of establishing new student attendance zones for those students currently zoned to attend Bob Sikes Elementary and Walker Elementary Schools to be effective at the beginning of the 2014-2015 school year. Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting.