Okaloosa County School Board — Regular Meeting, January 27, 2014 — reading text

items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of January 9, 2014, and Minutes of the Regular Meeting of January 13, 2014, recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of January 9, 2014, and the Minutes of the Regular Meeting of January 13, 2014, as recommended by the Superintendent. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 1-13-2014 Meeting DRAFT.pdf (196 KB) 1-9-2014 Workshop DRAFT.pdf (169 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.3 Monthly Financial Statement for December 2013, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for December 2013. Public Content The financial statement for the month ending December 31, 2013, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials Dec 2013.pdf (551 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.4 Budget Amendment #4 - Fiscal Year 2013-2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $291,129.11 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #4 - Fiscal Year 2013-2014. Public Content On September 9, 2013, the School Board adopted the budget for fiscal year 2013-2014. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of December 2013:  General Fund $227,379.10 Debt Service Funds .12 Capital Projects Funds 48,742.19 Other Special Revenue Funds - Federal 8,149.00 Other Special Revenue Funds - Food Service 6,858.70 Total - All Funds $291,129.11 File Attachments !B-A 4 - Dec 2013.pdf (1,143 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-27-14.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.6 Payroll and Accounts Payable Warrant Register for December 2013, totaling $31,600,947.14; and Bank Transfers for December 2013, totaling $77,820,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $31,600,947.14 and Bank Transfers in the amount of $77,820,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll and Accounts Payable Warrant Register for December 2013, totaling $31,600,947.14; and Bank Transfers for December 2013, totaling $77,820,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - Dec 2013.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended, and all of the Consent Agenda items, as recommended by the Superintendent, and item 7.15, United States Department of Labor Youth Career Connect Grant Application for CHOICE High School & Technical Center, be moved to the Discussion Agenda, at the request of Mrs. Frakes. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.7 School Donations,