Okaloosa County School Board — Workshop Meeting, June 23, 2022 — reading text

Repair Services-District Wide, requested by the vendor PR Chemical & Paper Supply, effective June 28, 2022, through April 9, 2023. Public Content Request approval of a price increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide, requested by the vendor PR Chemical & Paper Supply. The increase is allowable based on contract terms and is due to price increases by manufacturers. The contract is used on an as needed basis, based on fixed pricing, and funding is paid from General Funds, Project 2011 Custodial Services. The increase is effective June 28, 2022, through April 9, 2023, and copies of the price increase documents are attached. For additional information, please contact Dr. Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments PRICE INCREASE FOR ITB 18-07.pdf (858 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Renewal with Price Increase for ITB 18-20 Locksmith Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 27, 2022 Absolute Date : Jun 27, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funding as available Recommended Action : Motion to approve the renewal and price increase for ITB 18-20 Locksmith Services, effective July 1, 2022, through June 30, 2023. Public Content Request approval of the renewal with price increase for ITB 18-20 Locksmith Services. The vendor is A to Z Lock and Safe, based on fixed pricing for the contract that will be used on an as needed basis. Funding will be paid from District funding as available, and the contract is effective July 1, 2022, through June 30, 2023. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL-PRICE INCREASE DOCUMENTS.pdf (1,212 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 ITB 22-22 Emergency Bid for Construction of Portable Elevated Walkways, Stairs & Ramps, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 27, 2022 Absolute Date : Jun 27, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve ITB 22-22 Emergency Bid for Construction of Portable Elevated Walkways, Stairs & Ramps, based on fixed pricing, effective through December 31, 2022. Public Content Request approval of ITB 22-22 Emergency Bid for Construction of Portable Elevated Walkways, Stairs & Ramps. The contract is based on fixed pricing, and was awarded to Harold Gaines LLC as the Primary Service Provider, and Morgan Development & Construction as the Secondary Service Provider. Emergency bid procedures per School Board Policy 2-17(12) were followed for this solicitation. Funding will be paid from Capital Funds, and the contract is effective through December 31, 2022. Copies of the Request for Approval letter, award tabulation, and bid documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments EMERGENCY BID DOCUMENTS.pdf (654 KB) ITB 22-22.pdf (11,631 KB) ITB 22-22A.pdf (469 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda  Subject : 8.12 Renewal of RFP 17-05 Beverage Vending Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to renew the contract for RFP 17-05 Beverage Vending Services Inc. with Coca-Cola Bottling Company United, Inc., effective July 1, 2022, through June 30, 2027. Public Content Request approval to renew the contract for RFP 17-05 Beverage Vending Services with Coca-Cola Bottling Company United, Inc., adhering to original terms and conditions. The five (5) year contract is effective July 1, 2022, through June 30, 2027, and copies of the renewal documents and original contract are attached. For additional information, please contact Steve Horton, Deputy Superintendent, at (850) 833-4208. File Attachments RENEWAL DOCUMENTS FOR RFP 17-05 BEVERAGE VENDING SERVICES.pdf (512 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Renewal of RFP 18/19-2 Various Equipment and Amenities for Parks and Playgrounds, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 27, 2022 Absolute Date : Jun 27, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Various Recommended Action : Motion to approve the renewal of RFP 18/19-2 Various Equipment and Amenities for Parks and Playgrounds, through Clay County Board of County Commissioners, effective through May 27, 2023. Public Content Request approval to renew of RFP 18/19-2 Various Equipment and Amenities for Parks and Playgrounds, through Clay County Board of County Commissioners. The contract was awarded to multiple vendors based on discount pricing, and will be used on an as needed basis. Funding varies, and the contract is effective through May 27, 2023. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (3,541 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchase Over $25,000: Strategic Equipment, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $107,920.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of cafeteria equipment from Strategic Equipment for Elliott Point Elementary School in the amount of $60,375.00.00, and for Laurel Hill