Okaloosa County School Board — Workshop Meeting, June 23, 2022 — reading text

at the request of any board member. 8. Consent Agenda Subject : 8.4 Budget Amendment #9 - Fiscal Year 2021-2022 presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Jun 23, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 27, 2022 Absolute Date : Jun 27, 2022 Fiscal Impact : Yes Dollar Amount : $1,363,434.31 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #9 - Fiscal Year 2021- 2022 Public Content On September 13, 2021, the School Board adopted the budget for fiscal year 2021-2022. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of May 2022: General Fund $ 259,255.50 Debt Service Funds 0.00 Capital Project Funds 10,443.06 Other Special Revenue Funds - Federal 1,091,687.31 Other Special Revenue Funds - Food Service 2,048.44 Total - All Funds $1,363,434.31 File Attachments !BA 09 - May 2022.pdf (1,642 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Monthly Financial Statement for May 2022 presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Jun 23, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 27, 2022 Absolute Date : Jun 27, 2022 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for May 2022. Public Content The financial statement for the month ending May 31, 2022, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2022-05-31.pdf (730 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 School Donations, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval Meeting : Jun 23, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $16,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2022-06-27.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Payroll Warrant Register and Accounts Payable Warrant Register for May 2022, totaling $31,033,018.36; and Bank Transfers for May 2022, totaling $45,000.00, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Jun 23, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $31,033,018.36 and Bank Transfers in the amount of $45,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for May 2022, totaling $31,033,018.36; and Bank Transfers for May 2022, totaling $45,000.00. File Attachments 11 - MIS 3478 - Warrant Register - May 2022.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Fiscal Year 2021-2022 Inventories - All Schools and Departments presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Jun 23, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Board Approval Public Content The District currently owns 9,516 assets with an original value of $377.2 million and a current book value of $175.2 million as of June 13, 2022. The District is requesting Board Approval to remove 63 assets with a current book value of $12,950.69, reflecting an approximate .007% reduction in District assets. The Assets will be removed effective June 30, 2022. As required under General Authority and Law Implemented – Chapter 274, Florida Statutes, “Tangible Personal Property Owned by Local Governments”, a complete physical inventory of all property shall be taken annually, compared to property records, and all discrepancies shall be traced and reconciled. §274.02, Florida Statutes. File Attachments Inventory - Summary of Items to Remove FY 2022.pdf (101 KB) Inventory - Items to Remove with Paperwork.pdf (89 KB) Inventory - Items to Remove without Paperwork.pdf (91 KB) Inventory - Missing Items.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Price Increase Request for ITB 18- 07 Custodial Equipment and Repair Services-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 27, 2022 Absolute Date : Jun 27, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve a price increase for ITB 18-07 Custodial Equipment and