Okaloosa County School Board — Regular Meeting, May 14, 2018 — reading text

presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Recommended Action : Motion to authorize the advertisement of a new job description for Specialist, Safe Schools. Public Content Approval is requested to advertise a public hearing for adoption of a new job description for the position of Specialist - Safe Schools. This job description has been developed in accordance with the new requirements created under the Marjory Stoneman Douglas Act (SB 7026) for all public school districts to obtain a Safe Schools Specialist. Below are several of the duties the Safe Schools Specialist would be responsible for under the new statute. 1. Supervision and oversight of all school safety and security policies and procedures. 2. Providing training and resources to students and school district staff in matters relating to youth mental health awarness and assistance and emergency procedures. 3. Serving as the school district liaison with local public safety agencies. 4. Conducting a school security risk assessment in accordance with state statute. Please contact Lindsay Maxey for additional information, 833-5801. File Attachments Specialist - Safe Schools (2).pdf (73 KB) Motion & Voting Motion to authorize the advertisement of a new job description for Specialist, Safe Schools. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 10. Discussion Agenda Subject : 10.4 Items Moved from the Consent Agenda (if any) Meeting : May 14, 2018 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : May 14, 2018 - Regular Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Authorization for Professional Services Agreement from Faithful + Gould for price validation for Program No. 5, Task Order No. 21, Richbourg School, Classroom Renovations And Roofing Project, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program No. 5, Task Order No. 21, Richbourg School amount not to exceed $8,491.50. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program 5, Task Order No. 21. Scope of Services: Investigate proposed work scope prepare independent estimates of Probable Construction Costs and Review and Validate TPM’s GMP for Task Order #21. Fee amount not to exceed $8,491.50. File Attachments F+G agreement proposal TO #21.pdf (364 KB) Motion & Voting Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program No. 5, Task Order No. 21, Richbourg School amount not to exceed $8,491.50. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.3 Program No. 5, Task Order No. 21, GMP, for Richbourg School Building 9 Renovation and Roofing Project, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Recommended Action : Motion to approve Program 5, Task Order No. 21, GMP, for Richbourg School. The GMP cost is not to exceed $ 988,046.00. Board approval is contingent on receiving a favorable validation letter from Faithful + Gould. Public Content Richbourg School Building 9 Renovation – This project consists of the complete interior demolition of Building 9 including all existing walls and ceilings as well as Electrical, Plumbing and HVAC systems. The new configuration is designed to provide three (3) new teaching areas with associated restroom and changing facilities. See GMP for additional scope description. The entire roof will be primed and then coated with a base and top coat consisting of the TREMCO Alpha Guard BIO product. At completion, this roof will be provided a 20 year warranty. See GMP for additional scope description. The Total Cost of Work for Task Order #17 recap: Jacobs/L-3 Guaranteed Maximum Price (GMP) $ 918,584.00 Pre-GMP Phase Services - Previously Authorized 49,000.00 Owner Direct Purchase (ODP) – TREMCO Roofing Materials 20,462.00 Total Cost of Work $ 988,046.00 Board approval is contingent on receiving a favorable validation letter from Faithful + Gould. File Attachments TO21 GMP Richbourg School with comparison spreadsheet.pdf (298 KB) Motion & Voting Motion to approve Program 5, Task Order No. 21, GMP, for Richbourg School. The GMP cost is not to exceed $988,046.00. Board approval is contingent on receiving a favorable validation letter from Faithful + Gould. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.4 Shared Savings - Jacobs/ L-3 Capital Outlay Program 5 Task Orders 1, 2, 5, 6, 8, 9, 10, 11 & 12 Meeting : May 14, 2018 - Regular Meeting Type : Action Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Fiscal Impact : Yes Dollar Amount : $248,611.24 Budgeted : No Budget Source : Capital Outlay Funds Recommended Action : Approve Public Content Request to approve shared savings from Capital Outlay Program 5 Task Orders 1, 2, 5, 6, 8, 9, 10, 11 & 12 in the amount of $414,352.07. The District will receive 60% or $248,611.24 and Jacobs/L-3 will receive 40% or $165,740.83; authorize the District to use the $248,611.24 in shared savings to partially fund Program 5 Task Order 21 GMP for Richbourg School Building 9 Renovation and Roofing Project. Combined District Jacobs/L-3 Task Change Shared Shared Shared Order Order Savings Savings Savings Amount - Amount - 60% Amount - 40% 100% 5 1 $ 13,157.03 $ 8,771.35 $ 21,928.38  5 2 5,957.06 3,971.37 9,928.43 5 5 1,645.41 1,096.94 2,742.35 5 6 25,752.68 17,168.45 42,921.13 5 8 47,888.65 31,925.77 79,814.42 5 9 75,269.47 50,179.64 125,449.11 5 10 99.77 66.52 166.29 5 11 67,852.48 45,234.99 113,087.47 5 12 10,988.69 7,325.80 18,314.49 Total $ 248,611.24 $ 165,740.83 $ 414,352.07 Motion & Voting Motion to approve shared savings from Capital Outlay Program 5 Task Orders 1, 2, 5, 6, 8, 9, 10, 11 & 12, in the amount of $414,352.07. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 14, 2018 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to approve retaining Attorney Joe Hammons to represent the District and Superintendent in employment related matters as assigned by the Board and to engage Mr. Hammons under the same terms and conditions of the letter of agreement that the Board approved with Mr. Hammons on February 12, 2018, in the matter of an appeal hearing from employee J.L. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin,