Okaloosa County School Board — Regular Meeting, May 14, 2018

Monday, May 14, 2018 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Invocation offered by Pastor Timothy Black Pledge of Allegiance led by Melissa Thrush 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : May 14, 2018 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 14, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Correction to Item 8.26 should be Request to advertise a Public Hearing for adoption of a "new" job description for Specialist, Safe Schools Motion & Voting Motion to approve the Agenda as amended: Consent Agenda: Correction to Item 8.26 should be Request to advertise a Public Hearing for adoption of a "new" job description for Specialist, Safe Schools Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries  Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Recognitions Subject : 3.1 Recognition of Michelle Cook, Bruner Middle School, Recipient of FBLA Adviser Hall of Fame Award Meeting : May 14, 2018 - Regular Meeting Type : Recognition 3. Recognitions Subject : 3.2 Recognition of Gabriel Lerner-Sperow, Okaloosa STEMM Academy, State Winner in the Junior Chemistry Division at the 2018 State Science and Engineering Fair of Florida, presented by the Superintendent Meeting : May 14, 2018 - Regular Meeting Type : Recognition Public Content Gabriel Lerner-Sperow, Okaloosa STEMM Academy, placed first in the Chemistry Division at the 2018 State Science and Engineering Fair of Florida. Ms. Neely Calhoun is the Regional Director of the Science Fair. 4. Visitors Subject : 4.1 Emily Lamberson - Proposed Relocation of PreK-D Classes Meeting : May 14, 2018 - Regular Meeting Type : Information 4. Visitors Subject : 4.2 Paula Bathon - Proposed Relocation of PreK-D Classes Meeting :  May 14, 2018 - Regular Meeting Type : Information 4. Visitors Subject : 4.3 Renee House - Proposed Relocation of PreK-D Classes Meeting : May 14, 2018 - Regular Meeting Type : Information 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : May 14, 2018 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of April 5 - 25, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 14, 2018 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of April 5 - 25, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel April 5 - 25.pdf (24 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of April 5 - 25,  2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 14, 2018 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of April 5 - 25, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel April 5 - 25.pdf (17 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of April 19, 2018; Minutes of the Special Meeting of April 20, 2018; Minutes of the Special Meeting of April 23, 2018; Minutes of the Regular Meeting of April 23, 2018, recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of April 19, 2018; Minutes of the Special Meeting of April 20, 2018; Minutes of the Special Meeting of April 23, 2018; Minutes of the Regular Meeting of April 23, 2018. File Attachments 4-19-2018 DRAFT Workshop.pdf (294 KB) 4-20-2018 DRAFT Special Meeting - EDH.pdf (234 KB) 4-23-2018 DRAFT Meeting.pdf (269 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Kenwood Elementary School for carpet replacement in five classrooms in the amount of 9,010.36, presented by Lamar White and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Fiscal Impact : Yes Dollar Amount : $9,010.36 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Kenwood  Elementary School for carpet replacement in five classrooms in the amount of 9,010.36. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Kenwood Elementary School for carpet replacement in five classrooms in the amount of 9,010.36. 4 classrooms @ $1,852.71 each; 1 classroom @ $1,599.52. File Attachments Kenwood flooring (#207 109 112 101 and 12).pdf (23 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.4 Appropriation of District 4 School Board Member Capital Outlay Funds to Meigs Middle School for furniture in commons area in the amount of $5,178.59, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Fiscal Impact : Yes Dollar Amount : $5,178.59 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Meigs Middle School for furniture in commons area in the amount of $5,178.59. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Meigs Middle School for furniture in commons area in the amount of $5,178.59. File Attachments Meigs MS - site furnishings.PDF (19 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. File Attachments Board Bills May 14.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.6 School Donations presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,545.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2018-05-14.pdf (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.7 Tag-On Bid: ITN 17-16-MH Copiers, Printers & Multi- Functional Printers, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on to ITN 17-16-MH Copiers, Printers & Multi-Functional Printers through University of South Florida. Public Content Request approval to tag on to ITN 17-16-MH Copiers, Printers & Multi-Functional Printers through University of South Florida. The bid offers multiple venders, is based on fixed prices and will be used on an as needed basis. Funding will be paid by individual schools and/or departments as needed. The five (5) year contract is effective April 4, 2018 through April 3, 2023. This contract replaces USF Bid 9-13- G. A copy of the bid tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments TAG-ON BID USF ITN 17-16-MH.pdf (279 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.8 Exempted Purchase over $25,000: AdvancED, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,900.00 Budgeted : Yes Budget Source : General Funds, Project 7008 Curriculum Development Recommended Action : Motion to approve the purchase from AdvancED in the amount of $36,900.00 for 2018-2019 Accreditation Fees. Public Content Request approval of the purchase from AdvancED in the amount of $36,900.00 for accreditation fees for the 2018-2019 school year. Funding will be paid from General Funds, Project 7008 Curriculum Development. This purchase is exempt under 6A-1.012(11)(a). The contract is effective 7/1/2018 through 6/30/2019. A copy of the quote is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. File Attachments ADVANCED QUOTE.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.9 Exempted Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $28,020.80 Budgeted : Yes Budget Source :  Federal Funds, Project 8401 Title I - Part A Recommended Action : Motion to approve the purchase of computer equipment from Dell in the amount of $28,020.80. Public Content Request approval for Bruner Middle School to purchase computer equipment from Dell in the amount of $28,020.80. The purchase is made through the State of Florida Alternate Contract #43211500- WSCA-15-ACS. Funds will be paid from Federal Funds, Project 8401 Title I - Part A. A copy of the quote is attached. For additional information, please contact Dr. Cynthia Hudson, Principal, Bruner MS at (850) 833-3266. File Attachments DELL QUOTE.pdf (61 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.10 Service Agreement #18-81: Denise Dicharry, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : Internal Funds, Niceville High School Dance Team Recommended Action : Motion to approve Service Agreement #18-81 with Denise Dicharry in the amount of $5,000.00. Public Content Request approval of the Service Agreement between Denise Dicharry and the School Board of Okaloosa County, FL, on behalf of Niceville High School. The Provider will provide music and music listening, choreography, costume assistance, and paperwork for competition and technical skills. The Provider will be paid $125.00 per hour for up to 40 hours, for a total contract amount not to exceed $5,000.00. Funds will be paid from Internal Funds, Niceville High School Dance Team. The contract is effective May 23, 2018 through May 27, 2018. A copy of the agreement is attached. For additional information, please contact Kendall Cragin, Niceville High School Dance Team Coach at (850) 833-4114. File Attachments SA# 18-81.PDF (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.11 Service Agreement #18-83:Denise Dicharry, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,500.00 Budgeted : Yes Budget Source : Internal Funds, Ruckel Middle School Dance Team Recommended Action : Motion to approve Service Agreement #18-83 with Denise Dicharry in the amount of $4,500.00. Public Content Request approval of Service Agreement #18-83 between Denise Dicharry and the School Board of Okaloosa County, FL, on behalf of Ruckel Middle School. The Provider will provide music and music listening, choreography, costume assistance, and paperwork for competition and technical skills. The Provider will be paid $150.00 per hour for up to 30 hours, for a total contract amount not to exceed $4,500.00. Funds will be paid from Internal Funds, Ruckel Middle School Dance Team. The contract is effective May 21, 2018 through May 28, 2018. A copy of the agreement is attached. For additional information, please contact Hayley Hallmark, Ruckel Middle School Dance Team Coach at (850) 833-4142. File Attachments SA# 18-83.PDF (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject :  8.12 Amendment to Service Agreement #18-60 Matthew M. Pellegrino, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Fiscal Impact : No Budgeted : Yes Budget Source : General Funds, Project 9015 Fixed Charges Recommended Action : Motion to approve Amendment #2 to Service Agreement 18-60 Matthew M. Pellegrino, to extend contract term to June 30, 2018 for professional investigative services. Public Content Request approval of Amendment #2 to Service Agreement #18-60 between the School Board of Okaloosa County, FL and Matthew M. Pellegrino. Amendment #2 requests the following revision and clarification: 1. Extends the contract term from January 31, 2018 to June 30, 2018. 2. Clarifies that Amendment #1 which was approved by the School Board on October 23, 2017, was intended to allow for "additional investigative services, if necessary," for any additional personnel matters rather than one specific personnel matter as stated in the original service agreement #18-60 dated October 16,2017. The "not to exceed" amount will remain at $20,000.00 for the extension period. Copies of the original Service Agreement SA 18-60, SA 18-60 Amendment #1, and SA 18-60 Amendment #2 are attached. File Attachments SA 18-60 Original Agreement.pdf (143 KB) SA18-60 Amendment 1.pdf (64 KB) SA18-60 Amendment 2.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.13 School Food Service 2018 Summer Feeding Program Sites and Times, presented by Stephen Anderson, Program Director, School Food Service, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : May 14, 2018 Absolute Date : May 25, 2018 Fiscal Impact : No Dollar Amount : $187,936.00 Budgeted : Yes Budget Source : Summer Feeding Budget Project 8501 Recommended Action : Motion to approve proposed summer feeding sites for the Summer Feeding Program. Public Content Please see attached for the 2018 Summer Feeding Program Dates, Times, and Locations for Breakfast and Lunch. File Attachments Summer Feeding Sites 2018.pdf (97 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.14 Sale of obsolete iPads to Diamond Assets, presented by Eric Mitchell, Director, MIS,  and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Fiscal Impact : Yes Dollar Amount : $5,880.00 Budgeted : No Recommended Action : Motion to approve Sale of obsolete iPads to Diamond Assets. Public Content This is an opportunity for the School District to sell obsolete iPads to the Diamond Assets company. These are all iPads that are no longer able to download apps, app updates, or be managed by the District because Apple has deemed the systems obsolete and this is the schools chance to sell those devices before they have zero value. Device value can range anywhere from $0 to $50, but we expect the average to be in the $20 per device range. We are requesting that these devices be allowed to be sold and the money returned to the individual schools. All devices are cleared of all content which is certified by Diamond. Total estimated funds returned to schools. $5,880. This will be divided among the schools based on the number of devices they have presented to be sold. File Attachments DiamondAsset_iPad2.pdf (21 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.15 Request for Transportation to surplus the attached list of school buses, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve request for Transportation to surplus the attached list of school buses. File Attachments Surplus of Buses.pdf (7 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.16 Motor Vehicle Lease Disaster Transportation Services between The School Board of Okaloosa County and Consulate Healthcare d/b/a Destin Healthcare and Rehabilitation Center, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Fiscal Impact : No Recommended Action : Motion to approve Motor Vehicle Lease for Disaster Transportation Services between The School Board of Okaloosa County and Consulate Healthcare d/b/a Destin Healthcare and Rehabilitation Center,  effective May 1, 2018 through April 30, 2019. Public Content This Agreement is needed in the event of inclement weather or other disaster to cause Destin Healthcare and Rehabilitation Center to have to evacuate their facility. If the need arises we would lease of two (2) vehicles, which would be forty-four passenger capacity handicap/wheelchair accessible school buses, selected by Lessor from its rolling fleet. This Agreement will be effective May 1, 2018 through April 30, 2019. File Attachments Motor Vehicle Lease Consulate Healthcare.pdf (1,287 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.17 Moved to Discussion Agenda Item 10.1, Spot Survey Submission to the Florida Department of  Education, Parcel 65 in Baker, presented by Bill Smith, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Recommended Action : Motion to approve the submission of a spot survey to the Department of Education for removal of Parcel 65 in Baker. Public Content Approval is requested to submit a spot survey that will amend the existing School Plant Survey for the Okaloosa County School District recommending removal of Parcel 65, located on Monroe Street in Baker. This parcel is unnecessary for educational purposes due to standing water for an extended period of time after heavy rains. Additionally, a significant part of the property lines are shared with Baker Water System and Choctawhatchee Electric. Their structures limit the district's ability to build on the this parcel. File Attachments Spot Survey 5.6 April, 2018 Parcel 65, 6.62acres.pdf (12 KB) 8. Consent Agenda Subject : 8.18 Moved to Discussion Item 10.2, Sale and Disposal of F.I.S.H. Parcel 65, presented by Bill Smith, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Recommended Action : Motion to approve Resolution 18-02 authorizing the sale and disposal of F.I.S.H. Parcel 65, Monroe Street, Baker. Public Content Approval is requested for the Sale and Disposal of F.I.S.H Parcel 65. Parcel 65 is approximately 6.62 (+/-) acres and is located on Monroe Street in Baker. This parcel is unnecessary for educational purposes due to; 1) After a heavy rain, approximately half of the property remains underwater for as long as a week; and, 2) A significant part of this parcel shares property lines with the Baker Water System and Choctawhatchee Electric. Their structures limit the school district's ability to build on the parcel. File Attachments SB Resolution No. 18-02 Baker Property.pdf (121 KB) 8. Consent Agenda Subject : 8.19 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated May 14, 2018. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated May 14, 2018. These items will be sold through the Board approved On-line Auction Program. File Attachments Surplus Property list for May 14, 2018 Board Meeting.pdf (227 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.20 Affiliation Agreement between the School Board of Okaloosa County and 500 South Hospital Drive Operations LLC d/b/a Shoal Creek Rehabilitation Center for the Practical Nursing Program at Okaloosa Technical Center and CHOICE High School, presented by Sarah Myers, RN, Nursing Program Director, and recommended by the Superintendent for approval. Meeting :  May 14, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Fiscal Impact : No Recommended Action : Motion to approve the Affiliation Agreement between the School Board of Okaloosa County and 500 South Hospital Drive Operations LLC d/b/a Shoal Creek Rehabilitation Center for the Practical Nursing Program at Okaloosa Technical Center and CHOICE High School. Public Content The School Affiliation Agreement between the School Board of Okaloosa County and North Okaloosa Medical Center is to provide clinical learning experience for students enrolled in the LPN program at Okaloosa Technical College and CHOICE High School for the 2018-2019 school year. File Attachments OTC Affiliation Agreement with Shoal Creek Rehab.pdf (895 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.21 Crestview High School Request for CTE Course Adoptions for the 2018-2019 School Year, presented by Melissa Bowell, Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Public Content Request to adopt the attached courses. Course titles, course numbers, credit, requested weighting, and rational for course adoption and weighting is attached. File Attachments Crestview Allied Health Course Request May 2018.pdf (122 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.22 Request for a Lacrosse Coach Supplement, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,307.00 Recommended Action : Motion to approve the addition of a lacrosse coach supplement in the amount of $2,307 for the 2018-2019 school year. Public Content This is a request to add a lacrosse coach supplement in the amount of $2,307.00 lacrosse supplement to the 2018-2019 supplements. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.23 Request to advertise a Public Hearing for adoption of new School Board Policy 03-20 Physical Education Program, presented by Jeff Palmer, Elementary Director, Curriculum and Instruction and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Recommended Action : Motion to approve request to advertise a Public Hearing for adoption of new School Board Policy 03-20 Physical Education Program. Public Content A public hearing will be advertised to receive public input on the proposed new School Board Policy 03-20 Physical Education Program. In accordance with Sections 1003.453 and 1003.455 Florida Statutes, each district shall adopt a policy to provide for a physical education program in the School District that stresses physical fitness and encourages a healthy active lifestyle and to promote student health and wellness and the reduction of childhood obesity. Please contact Jeff Palmer for additional information, 833-4208. File Attachments 03-20 Physical Education Program - REDLINED.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.24 User Agreements between the School Board of Okaloosa County and the Florida Department of Law Enforcement for the use of Criminal Justice Information Services, presented by Lindsay Maxey, Specialist,  Human Resources, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the User Agreements between the School Board of Okaloosa County and the Florida Department of Law Enforcement for the use of Criminal Justice Information. Public Content There are two separate agreements attached. The first agreement is for vendors who would like to contract with the District and the second attachment is for individuals employed as teachers with the District. The Okaloosa County School District is required/authorized to submit fingerprint images and review resultant criminal history records as part of the screening process for purposes of state employment, licensing, permitting, granting access, registration, or certification pursuant to Section(s) , Florida Statutes (F.S.), which statute(s) has/have been approved by the United States Department of Justice (DOJ) pursuant to Public Law 92-544, 86 Stat. 1115 and 28 C.F.R. Section 20.33, and form(s) the legal basis for User's access to criminal history record information derived from the systems of the DOJ. File Attachments FL931422Z - UA - DOE R - OKALOOSA COUNTY SCHOOL BOARD - CONTRACTOR & VENDOR User Agreement.pdf (277 KB) FL931421Z - UA - DOE R - OKALOOSA COUNTY SCHOOL BOARD - TEACHER CERTIFICATION User Agreement.pdf (277 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.25 Request to advertise a Public Hearing for adoption of revised School Board Policy 06-08 Complaints Relating to Employees, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the request to advertise a public hearing for adoption of revised School Board Policy 06-08 Complaints Relating to Employees. Public Content A public hearing will be advertised to receive public input on the proposed revisions to School Board Policy 06-08 Complaints Relating to Employees. The proposed amendments to the current rule would provide policies and procedures for the handling of complaints of misconduct of District employees that do not fall under the School Board's policies and procedures for equity complaints. Please contact Lindsay Maxey, Specialist, Human Resources, for additional information: 833-5814. File Attachments 06-08 Complaints Relating to Employees redlined 02-02-18 CJM.pdf (31 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.26 Moved to Discussion Item 10.3, Request to advertise a Public Hearing for adoption of a new job description for Specialist, Safe Schools, presented by Lindsay Maxey, Specialist, Human Resources, and recommended  by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action Recommended Action : Motion to authorize the advertisement of a new job description for Specialist, Safe Schools. Public Content Approval is requested to advertise a public hearing for adoption of a new job description for the position of Specialist - Safe Schools. This job description has been developed in accordance with the new requirements created under the Marjory Stoneman Douglas Act (SB 7026) for all public school districts to obtain a Safe Schools Specialist. Below are several of the duties the Safe Schools Specialist would be responsible for under the new statute. 1. Supervision and oversight of all school safety and security policies and procedures. 2. Providing training and resources to students and school district staff in matters relating to youth mental health awarness and assistance and emergency procedures. 3. Serving as the school district liaison with local public safety agencies. 4. Conducting a school security risk assessment in accordance with state statute. Please contact Lindsay Maxey for additional information, 833-5801. File Attachments Specialist - Safe Schools.pdf (73 KB) 8. Consent Agenda Subject : 8.27 Request to advertise a Public Hearing for adoption of a new job description for Program Director, Human  Resources, presented by Marcus Chambers, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for a new job description for Program Director of Human Resources. Public Content The goal of this job position is to oversee human resources issues to include administering systems and policies designed to attract, retain, recognize and compensate district personnel. Please contact Marcus Chambers for additional information, 833-5801. File Attachments Program Director - Human Resourcs.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: School EID Silver Sands 116996 Pryor 103000 Silver Sand 121871 Bob Sikes 121784 Destin El 100170 Crestview 113516 Crestview 121608 Trans-S 120763 Walker 102859 Kenwood 108546 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). File Attachments May 14, 2018 DROP Board Report.pdf (207 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.3 Personnel Recommendations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments May 14, 2018 Ed Support Board Report.pdf (109 KB) BOARD REPORT MAY 14, 2018.pdf (70 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employment Separations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsMay14th2018.pdf (42 KB) Motion & Voting Motion to approve employment seperations. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employee Suspension, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the suspension of employee for a period of one (1) day. Public Content Suspension of the following employee: EID# 121095 Motion & Voting Motion to approve the suspension of employee for a period of one (1) day. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Transfers, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. File Attachments May 14, 2018 Transfer Board Report.pdf (120 KB) Motion & Voting Motion to approve employee transfers. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Marior Johnson, Custodial Services, 35.00 hours Gabrielle Prewitt, Custodial Services, 60.00 hours Motion & Voting Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Leave Without Pay, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Motion & Voting Motion to approve leave without pay. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 10. Discussion Agenda Subject : 10.1 Spot Survey Submission to the Florida Department of Education, Parcel 65 in Baker, presented by Bill Smith, Facilities Planning and  Maintenance, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Recommended Action : Motion to approve the Spot Survey Submission to the Florida Department of Education for removal of Parcel 65 in Baker. Public Content Approval is requested to submit a spot survey that will amend the existing School Plant Survey for the Okaloosa County School District recommending removal of Parcel 65, located on Monroe Street in Baker. This parcel is unnecessary for educational purposed due to standing water for an extended period of time after heavy rains. Additionally, a significant part of the property lines are shared with Baker Water System and Chocawhatchee Electric. Their structures limit the District's ability to build on this parcel. File Attachments Spot Survey 5.6 April, 2018 Parcel 65, 6.62acres.pdf (12 KB) Motion & Voting Motion to table the submission of a spot survey to the Department of Education for removal of Parcel 65 in Baker, pending a lease option with Baker Water System. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 10. Discussion Agenda Subject : 10.2 Sale and Disposal of F.I.S.H. Parcel 65, presented by Bill Smith, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Recommended Action : Motion to approve Resolution 18-02 authorizing the sale and disposal of F.I.S.H. Parcel 65, Monroe Street, Baker. Public Content Approval is requested for the Sale and Disposal of F.I.S.H. Parcel 65. Parcel 65 is approximately 6.62 (+/-) acres and is located on Monroe Street in Baker. This parcel is unnecessary for educational purposed due to; 1) After a heavy rain, approximately half of the property remains underwater for as long as a week; and , 2) A significant part of this parcel shares property lines with the Baker Water System and Choctawhatchee Electric. File Attachments SB Resolution No. 18-02 Baker Property.pdf (121 KB) Motion & Voting Motion to table Resolution 18-02 authorizing the sale and disposal of F.I.S.H. Parcel 65, Monroe Street, Baker, pending a lease option with Baker Water System. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 10. Discussion Agenda Subject : 10.3 Request to advertise a Public Hearing for adoption of a new job description for Specialist, Safe Schools, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Recommended Action : Motion to authorize the advertisement of a new job description for Specialist, Safe Schools. Public Content Approval is requested to advertise a public hearing for adoption of a new job description for the position of Specialist - Safe Schools. This job description has been developed in accordance with the new requirements created under the Marjory Stoneman Douglas Act (SB 7026) for all public school districts to obtain a Safe Schools Specialist. Below are several of the duties the Safe Schools Specialist would be responsible for under the new statute. 1. Supervision and oversight of all school safety and security policies and procedures. 2. Providing training and resources to students and school district staff in matters relating to youth mental health awarness and assistance and emergency procedures. 3. Serving as the school district liaison with local public safety agencies. 4. Conducting a school security risk assessment in accordance with state statute. Please contact Lindsay Maxey for additional information, 833-5801. File Attachments Specialist - Safe Schools (2).pdf (73 KB) Motion & Voting Motion to authorize the advertisement of a new job description for Specialist, Safe Schools. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 10. Discussion Agenda Subject : 10.4 Items Moved from the Consent Agenda (if any) Meeting : May 14, 2018 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : May 14, 2018 - Regular Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Authorization for Professional Services Agreement from Faithful + Gould for price validation for Program No. 5, Task Order No. 21, Richbourg School, Classroom Renovations And Roofing Project, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program No. 5, Task Order No. 21, Richbourg School amount not to exceed $8,491.50. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program 5, Task Order No. 21. Scope of Services: Investigate proposed work scope prepare independent estimates of Probable Construction Costs and Review and Validate TPM’s GMP for Task Order #21. Fee amount not to exceed $8,491.50. File Attachments F+G agreement proposal TO #21.pdf (364 KB) Motion & Voting Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program No. 5, Task Order No. 21, Richbourg School amount not to exceed $8,491.50. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.3 Program No. 5, Task Order No. 21, GMP, for Richbourg School Building 9 Renovation and Roofing Project, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Recommended Action : Motion to approve Program 5, Task Order No. 21, GMP, for Richbourg School. The GMP cost is not to exceed $ 988,046.00. Board approval is contingent on receiving a favorable validation letter from Faithful + Gould. Public Content Richbourg School Building 9 Renovation – This project consists of the complete interior demolition of Building 9 including all existing walls and ceilings as well as Electrical, Plumbing and HVAC systems. The new configuration is designed to provide three (3) new teaching areas with associated restroom and changing facilities. See GMP for additional scope description. The entire roof will be primed and then coated with a base and top coat consisting of the TREMCO Alpha Guard BIO product. At completion, this roof will be provided a 20 year warranty. See GMP for additional scope description. The Total Cost of Work for Task Order #17 recap: Jacobs/L-3 Guaranteed Maximum Price (GMP) $ 918,584.00 Pre-GMP Phase Services - Previously Authorized 49,000.00 Owner Direct Purchase (ODP) – TREMCO Roofing Materials 20,462.00 Total Cost of Work $ 988,046.00 Board approval is contingent on receiving a favorable validation letter from Faithful + Gould. File Attachments TO21 GMP Richbourg School with comparison spreadsheet.pdf (298 KB) Motion & Voting Motion to approve Program 5, Task Order No. 21, GMP, for Richbourg School. The GMP cost is not to exceed $988,046.00. Board approval is contingent on receiving a favorable validation letter from Faithful + Gould. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.4 Shared Savings - Jacobs/ L-3 Capital Outlay Program 5 Task Orders 1, 2, 5, 6, 8, 9, 10, 11 & 12 Meeting : May 14, 2018 - Regular Meeting Type : Action Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Fiscal Impact : Yes Dollar Amount : $248,611.24 Budgeted : No Budget Source : Capital Outlay Funds Recommended Action : Approve Public Content Request to approve shared savings from Capital Outlay Program 5 Task Orders 1, 2, 5, 6, 8, 9, 10, 11 & 12 in the amount of $414,352.07. The District will receive 60% or $248,611.24 and Jacobs/L-3 will receive 40% or $165,740.83; authorize the District to use the $248,611.24 in shared savings to partially fund Program 5 Task Order 21 GMP for Richbourg School Building 9 Renovation and Roofing Project. Combined District Jacobs/L-3 Task Change Shared Shared Shared Order Order Savings Savings Savings Amount - Amount - 60% Amount - 40% 100% 5 1 $ 13,157.03 $ 8,771.35 $ 21,928.38  5 2 5,957.06 3,971.37 9,928.43 5 5 1,645.41 1,096.94 2,742.35 5 6 25,752.68 17,168.45 42,921.13 5 8 47,888.65 31,925.77 79,814.42 5 9 75,269.47 50,179.64 125,449.11 5 10 99.77 66.52 166.29 5 11 67,852.48 45,234.99 113,087.47 5 12 10,988.69 7,325.80 18,314.49 Total $ 248,611.24 $ 165,740.83 $ 414,352.07 Motion & Voting Motion to approve shared savings from Capital Outlay Program 5 Task Orders 1, 2, 5, 6, 8, 9, 10, 11 & 12, in the amount of $414,352.07. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 14, 2018 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to approve retaining Attorney Joe Hammons to represent the District and Superintendent in employment related matters as assigned by the Board and to engage Mr. Hammons under the same terms and conditions of the letter of agreement that the Board approved with Mr. Hammons on February 12, 2018, in the matter of an appeal hearing from employee J.L. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : May 14, 2018 - Regular Meeting Type : Information Public Content Out-of-State student trip requests approved by the Superintendent. File Attachments 5-14-2018 Student Trip Requests.pdf (1,955 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting :  May 14, 2018 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments STP Powerpoint.pdf (1,688 KB) 15. Board Members' Announcements/Request for Information Subject : 15.1 Designation of School Board Board Members to serve as the Legislative Liaison and Alternate on the Florida School Boards Association Committee Meeting : May 14, 2018 - Regular Meeting Type : Action Fiscal Impact : No Recommended Action : Motion to designate Tim Bryant to serve as the Board's Legislative Liaison and Lamar White to serve as the alternate on the Florida School Boards Association Legislative Committee through June 2019. Public Content In order to encourage equal representation of all school boards in our legislative efforts, the FSBA Bylaws call for each school board to annually designate a School Board Member, and an alternate, to serve on the FSBA Legislative Committee. Tim Bryant currently serves as the Board's liaison and Lamar White as the alternate. File Attachments FSBA Legislative Liaison and Alternate 2018-2019.pdf (393 KB) Motion & Voting Motion to designate Tim Bryant to serve as the Board's Legislative Liaison and Lamar White to serve as the alternate on the Florida School Boards Association Legislative Committee through June 2019. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 15. Board Members' Announcements/Request for Information Subject : 15.2 Board Members' Announcements/Request for Information Meeting : May 14, 2018 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Hearing Subject : 16.1 Public Hearing for adoption of a revised job description for Assistant Superintendent of Human Resources, presented by Lindsay Maxey, Specialist, Human Resources, and  recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the revised job description for Assistant Superintendent of Human Resources. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for Assistant Superintendent of Human Resources. This job description has been updated with new minimum eligibility requirements to include minimum years of experience, specific areas of required experience, and industry certification preferences. This job description has also been revised to include training, grievance procedures, and communication with state agencies under essential duties and responsibilities. Please contact Lindsay Maxey for additional information, 833-5801. File Attachments Assistant Superintendent of Human Resources.pdf (166 KB) Motion & Voting Motion to approve the revised job description for Assistant Superintendent of Human Resources. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : May 14, 2018 - Regular Meeting Type : 18. Public Notices Subject : 18.1 Notice of Workshop Meeting : May 14, 2018 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on (date), beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.2 Notice of Public Hearing - 6:15 p.m. Meeting : May 14, 2018 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on May 14, 2018, beginning at 6:15 p.m., or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of: • Revised Job Description for Assistant Superintendent of Human Resources Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 18. Public Notices Subject : 18.3 Public Notice Meeting : May 14, 2018 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.