Okaloosa County School Board — Regular Meeting, May 14, 2018 — reading text

assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.4 Appropriation of District 4 School Board Member Capital Outlay Funds to Meigs Middle School for furniture in commons area in the amount of $5,178.59, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Fiscal Impact : Yes Dollar Amount : $5,178.59 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Meigs Middle School for furniture in commons area in the amount of $5,178.59. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Meigs Middle School for furniture in commons area in the amount of $5,178.59. File Attachments Meigs MS - site furnishings.PDF (19 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. File Attachments Board Bills May 14.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.6 School Donations presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,545.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2018-05-14.pdf (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.7 Tag-On Bid: ITN 17-16-MH Copiers, Printers & Multi- Functional Printers, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on to ITN 17-16-MH Copiers, Printers & Multi-Functional Printers through University of South Florida. Public Content Request approval to tag on to ITN 17-16-MH Copiers, Printers & Multi-Functional Printers through University of South Florida. The bid offers multiple venders, is based on fixed prices and will be used on an as needed basis. Funding will be paid by individual schools and/or departments as needed. The five (5) year contract is effective April 4, 2018 through April 3, 2023. This contract replaces USF Bid 9-13- G. A copy of the bid tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments TAG-ON BID USF ITN 17-16-MH.pdf (279 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item 8.26 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.8 Exempted Purchase over $25,000: AdvancED, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 14, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,900.00 Budgeted : Yes Budget Source : General Funds, Project 7008 Curriculum Development Recommended Action : Motion to approve the purchase from AdvancED in the amount of $36,900.00 for 2018-2019 Accreditation Fees. Public Content Request approval of the purchase from AdvancED in the amount of $36,900.00 for accreditation fees for the 2018-2019 school year. Funding will be paid from General Funds, Project 7008 Curriculum Development. This purchase is exempt under 6A-1.012(11)(a). The contract is effective 7/1/2018 through 6/30/2019. A copy of the quote is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. File Attachments ADVANCED QUOTE.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent and to move Consent items 8.17, 8.18 and item