Okaloosa County School Board — Workshop Meeting, October 9, 2023 — reading text

for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Fiscal Impact : Yes Dollar Amount : $394,489.00 Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 4204 - DW - Athletic Facilities Recommended Action : Motion to approve the purchase of stadium equipment for Lewis School from Outdoor Aluminum, Inc. for a total of $394,489.00. Public Content Request approval to purchase stadium equipment for Lewis School from Outdoor Aluminum, Inc. for a total of $394,489.00. The purchase is made through TIPS Contract #20080101 and funds will be paid from Capital Fund, Project 4204 Athletic Facilities. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments OUTDOOR ALUMINUM QUOTE.pdf (202 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated October 9, 2023. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated October 9, 2023. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for October 9, 2023 Board Meeting.pdf (97 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 IT Seat Management Outsourcing Agreement Contract Modification Agreement Change Order 22, by and between The School Board of Okaloosa County, Florida, and CACI, INC-FEDERAL, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Fiscal Impact : Yes Dollar Amount : $38,441.34 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve IT Seat Management Outsourcing Agreement Contract Modification Agreement Change Order 22 by and between The School Board of Okaloosa County,  Florida, and CACI, INC.-FEDERAL effective October 1, 2023. Public Content The scope of this Change Order is to establish changes to the following line items on the monthly invoice effective October 1, 2023 as follows: 1. LAN and Maintenance: Beginning October 1, 2023-June 30, 2024= $13,310.79 monthly for extended maintenance support for Extreme Network Equipment (asset list attached); (previously $9,039.53)- an increase of $4,271.26 monthly due to an increase in the number of assets supported. All other items remain unchanged. For additional information, please contact Dustin Keith, Specialist, Seat Management at (850) 689-7151. File Attachments Change Order 22.pdf (1,461 KB) 2023-2024 OCSD Extreme Annual Asset Support Renewals.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Memorandum of Agreement between The School Board of Okaloosa County, Florida, and Flagler Hospital, Inc to provide coordination and case management of mental health services for students to outside mental health service providers with parent consent for referral, presented by Teri Schroeder, Program Director, Student Services and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Fiscal Impact : No Recommended Action : Motion to approve Memorandum of Agreement between the Okaloosa County School Board and Flagler Hospital, Inc. Public Content Flagler, Hospital through the BRAVE Connect program, desires to coordinate with the School Board of Okaloosa County, for the purpose of providing coordination of mental health services for students with outside mental health service providers with parent permission. This service will provide collaboration with parents/families and OCSD Mental Health Providers for the purpose of helping families connect with community based mental health service providers when the need for referral is identified by the school based mental health provider or requested by parent / families. Term of Agreement will be Oct. 9, 2023 - July 31, 2024. For more information, please contact Teri Schroeder, Program Director, Student Intervention Services, at 850-833-3108. File Attachments FINAL Execution Copy 10-6-23 Contractor Agreement Okaloosa.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Amendment One to Dual Enrollment Agreement between Gaetz Aerospace Institute, Embry-Riddle Aeronautical University and The School Board of Okaloosa County, Florida, presented by Jeff Palmer, Director I, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,496.00 Budgeted : Yes Budget Source : General Fund Discretionary and CAPE Certification Recommended Action : Motion to approve Amendment One to Dual Enrollment Agreement between Gaetz Aerospace Institute, Embry- Riddle Aeronautical University and The School Board of Okaloosa County, Florida. Public Content Request for approval of amendment one to Dual Enrollment Agreement between Gaetz Aerospace Institute, Embry-Riddle Aeronautical University and The School Board of Okaloosa County, Florida, for services at Choctawhatchee High School. The original agreement was approved by the School Board on April 24, 2023. Changes to the agreement were made to the section: Article 4.0 Payment (wording was changed as well as the cost was incorrect) - Original Cost - $2,992.00 of ASY - New Cost - $1,496.00 due at final execution For additional information or questions, please contact Michelle Heck at 833-3614 or Jeff Palmer at 833-4108. File Attachments Okaloosa GAI AY23-24 Amendment One.pdf (195 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance