Okaloosa County School Board — Workshop Meeting, October 9, 2023

Monday, October 9, 2023 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2023 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 9, 2023 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 9, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended. Public Content Consent Agenda: Added item 7.15 Amendment One to Dual Enrollment Agreement between Gaetz Aerospace Institute, Embry-Riddle Aeronautical University and The School Board of Okaloosa County, Florida, presented by Jeff Palmer, Director I, Curriculum and Instruction, and recommended by the Superintendent for approval;added item 7.16 Purchase and Sale Agreement for Real Property in Destin, Florida, and Authorization to Advertise for a Public Hearing, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Added item 7.16 Purchase and Sale Agreement for Real Property in Destin, Florida, and Authorization to Advertise for a Public Hearing, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Motion to approve advertising for a Public Hearing to receive input on the proposed Real Estate Purchase and Sale Agreement between The School Board of Okaloosa County, Florida, and Zeifman Partners, Inc., to give final approval to the Purchase Agreement, authorize the Chairman to initial the counterproposal, and to authorize the Superintendent to deliver the earnest money deposit. Board Members’ Announcements/Requests for Information: Added item 13.2 Designation of School Board Member to serve as the Board’s representative to the Education Staff Professional of the Year Selection Committee. 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Oct 9, 2023 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 The Okaloosa Public Schools Foundation, Inc. – A Component Unit of the Okaloosa County District School Board – Financial Statements for Year Ended June 30, 2023, presented by Julie Perry, Chief Financial Officer Meeting : Oct 9, 2023 - Workshop Meeting Type : Information Public Content Chapter 6A-1.0013, State Board of Education – Administrative Rules, requires “the board of directors of each school board direct-support organization to provide for an audit of the school board direct-support organization to be conducted in accordance with the American Institute of Certified Public Accountants (AICPA) auditing standards." The audit report must include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules, the direct-support organization corporate charter and bylaws, and commentary as to financial management and irregularities. The attached audit of the Okaloosa Public School Foundation, Inc., was performed by the independent certified public accounting firm of Carr, Riggs & Ingram, LLC. File Attachments Okaloosa Public Schools Foundation 6.30.23 FS.pdf (688 KB) Required Communications.pdf (808 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of September 25,  2023; Minutes of the Regular Meeting of September 25, 2023, recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of September 25, 2023; Minutes of the Regular Meeting of September 25, 2023. File Attachments 9-25-2023 Workshop- DRAFT.pdf (144 KB) 9-25-2023 Meeting - DRAFT.pdf (179 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School for Clear Touch Panels in the amount of $11,765.00, presented by Lamar White, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Fiscal Impact : Yes Dollar Amount : $11,765.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School for Clear Touch Panels in the amount of $11,765.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Meigs Middle School for Clear Touch Panels in the amount of $11,765.00. File Attachments Meigs Clear Touch.pdf (515 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School for classroom desks in the amount of $11,223.00, presented by Lamar White, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Fiscal Impact : Yes Dollar Amount : $11,223.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School for classroom desks in the amount of $11,223.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Meigs Middle School for classroom desks in the amount of $11,223.00. File Attachments Meigs Classroom Desks.pdf (1,020 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Wright Elementary School for classroom flooring in the amount of $6,689.50, presented by Linda Evanchyk, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Fiscal Impact : Yes Dollar Amount : $6,689.50 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Wright Elementary School for classroom flooring in the amount of $6,689.50. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Wright Elementary School for classroom flooring in the amount of $6,689.50. File Attachments Flooring quote_Wright 2023_Room 2403.pdf (336 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Wright Elementary School for classroom flooring in the amount of $5,467.00, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Fiscal Impact : Yes Dollar Amount : $5,467.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Wright Elementary School for classroom flooring in the amount of $5,467.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Wright Elementary School for classroom flooring in the amount of $5,467.00. File Attachments Wright ES Classroom Flooring.pdf (212 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 10.09.2023.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $50,840.26 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-10-09.pdf (132 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Amendment to the Award of ITB 23-08 Locksmith Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : District Fund as Needed Recommended Action : Motion to approve the amendment to the award of ITB 23-08 Locksmith Services, effective October 10, 2023, through June 30, 2026. Public Content Request approval to amend the award of ITB 23-08 Locksmith Services. The amendment allows for discounted pricing on an expanded manufacturers list, as well as revised pricing for automotive mobile opening, removal and replacement of standard cylindrical locks, and changing the combination of a safe. Funds will be paid from District Fund as needed, and these changes will be effective October 10, 2023, through June 30, 2026. Copies of the vendor's letter of request and revised award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments VENDOR LETTER REQUESTING AMENDMENT TO AWARD.pdf (732 KB) REVISED AWARD TABULATION FOR ITB 23-08.pdf (129 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Tag-On Bid Purchase Over $50,000: Patterson Pope c/o Center Line Associates, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $77,699.60 Budgeted : Yes Budget Source : Capital Fund, Project 4203 DW Furniture, Fixtures and Equipment Recommended Action : Motion to approve the purchase of equipment from Patterson Pope c/o Center Line Associates for a total amount of $77,699.60. Public Content Request approval to purchase equipment from Patterson Pope c/o Center Line Associates for a total amount of $77,699.60. The purchase is made through Sourcewell Contract #010920-SPC, and funding will be paid from Capital Fund, Project 4203 DW Furniture, Fixtures and Equipment. Copies of the quote documents are attached. For additional information, please contact Eric Mitchell, Director, IT, at (850) 689-7153. File Attachments QUOTE.pdf (1,538 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Tag-On Bid Purchase Over $50,000: Outdoor Aluminum, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Fiscal Impact : Yes Dollar Amount : $394,489.00 Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 4204 - DW - Athletic Facilities Recommended Action : Motion to approve the purchase of stadium equipment for Lewis School from Outdoor Aluminum, Inc. for a total of $394,489.00. Public Content Request approval to purchase stadium equipment for Lewis School from Outdoor Aluminum, Inc. for a total of $394,489.00. The purchase is made through TIPS Contract #20080101 and funds will be paid from Capital Fund, Project 4204 Athletic Facilities. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments OUTDOOR ALUMINUM QUOTE.pdf (202 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated October 9, 2023. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated October 9, 2023. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for October 9, 2023 Board Meeting.pdf (97 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 IT Seat Management Outsourcing Agreement Contract Modification Agreement Change Order 22, by and between The School Board of Okaloosa County, Florida, and CACI, INC-FEDERAL, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Fiscal Impact : Yes Dollar Amount : $38,441.34 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve IT Seat Management Outsourcing Agreement Contract Modification Agreement Change Order 22 by and between The School Board of Okaloosa County,  Florida, and CACI, INC.-FEDERAL effective October 1, 2023. Public Content The scope of this Change Order is to establish changes to the following line items on the monthly invoice effective October 1, 2023 as follows: 1. LAN and Maintenance: Beginning October 1, 2023-June 30, 2024= $13,310.79 monthly for extended maintenance support for Extreme Network Equipment (asset list attached); (previously $9,039.53)- an increase of $4,271.26 monthly due to an increase in the number of assets supported. All other items remain unchanged. For additional information, please contact Dustin Keith, Specialist, Seat Management at (850) 689-7151. File Attachments Change Order 22.pdf (1,461 KB) 2023-2024 OCSD Extreme Annual Asset Support Renewals.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Memorandum of Agreement between The School Board of Okaloosa County, Florida, and Flagler Hospital, Inc to provide coordination and case management of mental health services for students to outside mental health service providers with parent consent for referral, presented by Teri Schroeder, Program Director, Student Services and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Fiscal Impact : No Recommended Action : Motion to approve Memorandum of Agreement between the Okaloosa County School Board and Flagler Hospital, Inc. Public Content Flagler, Hospital through the BRAVE Connect program, desires to coordinate with the School Board of Okaloosa County, for the purpose of providing coordination of mental health services for students with outside mental health service providers with parent permission. This service will provide collaboration with parents/families and OCSD Mental Health Providers for the purpose of helping families connect with community based mental health service providers when the need for referral is identified by the school based mental health provider or requested by parent / families. Term of Agreement will be Oct. 9, 2023 - July 31, 2024. For more information, please contact Teri Schroeder, Program Director, Student Intervention Services, at 850-833-3108. File Attachments FINAL Execution Copy 10-6-23 Contractor Agreement Okaloosa.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Amendment One to Dual Enrollment Agreement between Gaetz Aerospace Institute, Embry-Riddle Aeronautical University and The School Board of Okaloosa County, Florida, presented by Jeff Palmer, Director I, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,496.00 Budgeted : Yes Budget Source : General Fund Discretionary and CAPE Certification Recommended Action : Motion to approve Amendment One to Dual Enrollment Agreement between Gaetz Aerospace Institute, Embry- Riddle Aeronautical University and The School Board of Okaloosa County, Florida. Public Content Request for approval of amendment one to Dual Enrollment Agreement between Gaetz Aerospace Institute, Embry-Riddle Aeronautical University and The School Board of Okaloosa County, Florida, for services at Choctawhatchee High School. The original agreement was approved by the School Board on April 24, 2023. Changes to the agreement were made to the section: Article 4.0 Payment (wording was changed as well as the cost was incorrect) - Original Cost - $2,992.00 of ASY - New Cost - $1,496.00 due at final execution For additional information or questions, please contact Michelle Heck at 833-3614 or Jeff Palmer at 833-4108. File Attachments Okaloosa GAI AY23-24 Amendment One.pdf (195 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Real Estate Purchase and Sale Agreement for Real Property in Destin, Florida, and Authorization to Advertise for a Public Hearing, presented by Dr. Bill Smith, Program Director, Facilities Planning, and  recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Recommended Action : Motion to approve advertising for a Public Hearing to receive input on the proposed Real Estate Purchase and Sale Agreement between The School Board of Okaloosa County, Florida, and Zeifman Partners, Inc., give final approval to the Purchase Agreement, authorize the Chairman to initial the counterproposal, and to authorize the Superintendent to deliver the earnest money deposit. Public Content A Public Hearing will be advertised to receive public input and consider approval for The School Board of Okaloosa County, Florida, to purchase real property containing approximately 7.6-acres, located at 401 Beach Drive, Destin, Florida, Parcel Identification Number 00- 2S-22-0000-0071-0000, as more particularly described and depicted in the exhibits. Prior to final approval of the purchase the Board is required to conduct a Public Hearing after proper notice. For additional information, please contact Bill Smith, Program Director, Facilities Planning, (850) 689-7159. File Attachments Real Estate Purchase and Sale Agreement - 401 Beach Drive, Destin, FL.pdf (2,133 KB) Parcel Map - 401 Beach Drive, Destin, Florida.pdf (1,228 KB) Teel & Waters - Beach Dr.pdf (2,565 KB) Marr App - 401 Beach Drive, Destin.pdf (2,885 KB) EquiValue - 7.60 Acre Site Beach Drive.pdf (3,474 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Oct 9, 2023 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 124382 104799 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Oct 9, 2023 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES DROP Start Employee Name EID Position Location Date Brett Latham 109347 Teacher Fort Walton Beach HS 9/1/2023 Joe Peterson 100679 Program Director Information Systems 9/1/2023 Mae Davis 100964 Secretary Human Resources 9/1/2023 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Out-of-Field Report for the 2023- 2024 school year, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2023-2024 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Sharon Duron for additional information, 850-833-5857. File Attachments OOF Board Report for 10-9-2023 - Final.pdf (103 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments Oct. 9, 2023 Separations, Public.pdf (61 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Oct. 9, 2023 Instructional New Hire, Public.pdf (54 KB) Oct. 9, 2023 Ed. Support New Hire, Public.pdf (55 KB) Oct. 9, 2023 Substitute New Hire, Public.pdf (448 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments Oct. 9, 2023 Transfers, Public.pdf (516 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.7 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Oct 9, 2023 - Workshop Meeting Type : Action, Information 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 9, 2023 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Oct 9, 2023 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Out of State Field Trip Request 10-9-23.pdf (114 KB) Out of Country Trip - Chorus Crestview HS.pdf (6,473 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 9, 2023 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Requests for Information Subject : 13.1 Board Members' Announcements/Requests for Information Meeting : Oct 9, 2023 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 13. Board Members' Announcements/Requests for Information Subject : 13.2 Designation of School Board Member to serve as the Board's representative to the Education Staff  Professional of the Year Selection Committee. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Fiscal Impact : No Recommended Action : Motion to designate School Board Member as the Board's representative to serve on the Education Staff Professional of the Year Selection Committee. Public Content Due to a conflict, Ms. Gardner is unable to serve as the Board’s representative to the Education Staff Professional of the Year Selection Committee. Action should be taken to appoint a new representative. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Oct 9, 2023 - Workshop Meeting Type : Information 15. Public Hearing Subject : 15.1 Public Hearing for adoption of revised School Board Policy 04-28 Emergency Operations/School Safety and Security, presented by Danny Dean, Program Director, Safe Schools, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Recommended Action : Motion to adopt revised School Board Policy 04-28 Emergency Operations/School Safety. Public Content A Public Hearing will be held to receive public input on the proposed amendments to current School Board Policy 04-28 Emergency Operations/School Safety and Security. The proposed revisions will implement legislative changes in accordance with Rule 6A1.0018, F.A.C., School Safety Requirements and Monitoring, and Standard Response Protocol terminology in accordance with the District's Comprehensive Emergency Operations Plan. The recommended changes are attached. For additional information, please contact Danny Dean, (850) 226-4815 File Attachments 04-28 DRAFT Rev 10_9_23_EMERGENCY OPERATIONS SCHOOL SAFETY AND SECURITY.pdf (132 KB) 15. Public Hearing Subject : 15.2 Public Hearing for adoption of revised School Board Policy 06-39 Employees' Use of Social Media, presented by Eric Mitchell, Director I, MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Recommended Action : Motion to adopt revised School Board Policy 06-39 Employees' Use of Social Media. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed amendments to School Board Policy 06-39 Employees' Use of Social Media. The proposed amendments under the new policy deal with additional regulations regarding employee use of social media as required by State Board of Education rule. The recommended changes are attached. For additional information, please contact Eric Mitchell, (850) 689-7153. File Attachments 06-39 Employees' Use of Social Media - REDLINED.pdf (70 KB) 15. Public Hearing Subject : 15.3 Public Hearing for adoption of revised School Board Policy 08-07 Requirements for Instructional Personnel, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Recommended Action : Motion to adopt revised School Board Policy 08-07 Requirements for Instructional Personnel. Public Content A Public Hearing will be held to receive public input on the proposed revision to School Board Policy 08-07 Requirements for Instructional Personnel which is requested in response to a legislative update to F.S. 1012.39 which allows for a reduction of the minimum required occupational experience years for District CTE certification from six to three. The recommended changes are attached. For additional information, please contact Lee Hale at 850-833-5801. File Attachments 08-07 Requirements for Instructional Personnel - REDLINE.pdf (79 KB) 15. Public Hearing Subject : 15.4 Public Hearing for adoption of revised School Board Policies Chapter 12 School District Transportation, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Recommended Action : Motion to adopt revised School Board Policies Chapter 12 School District Transportation. Public Content A Public Hearing will be held to receive public input on the proposed amendments to current School Board Policies in Chapter 12, School District Transportation. Proposed amendments are to update the current policies to ensure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. The recommended changes are attached. For additional information, please contact Jay McInnis at 850-833-4162. File Attachments Chapter 12 - School District Transportation - REDLINED.pdf (137 KB) 15. Public Hearing Subject : 15.5 Public Hearing for adoption of a revised job description for Human Resource Analyst, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Recommended Action : Motion to adopt the revised job description for Human Resource Analyst. Public Content A Public Hearing will be held to receive input and consider approval on the revised job description for Human Resource Analyst. The purpose of this position is to assist the Assistant Superintendent of Human Resources in the application and hiring practices of all employees of the District. The proposed revision is at the recommendation of the 2022-23 Upgrades Committee to provide commensurate alignment with responsibilities. The recommended changes are attached. For additional information, please contact Lee Hale at 850-833-5801. File Attachments HR Analyst.pdf (78 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Oct 9, 2023 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Student Disciplinary Hearings 8:00 a.m. Meeting : Oct 9, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARINGS The School Board of Okaloosa County will conduct Student Disciplinary Hearings on October 9, 2023, beginning at 8:00 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. In accordance with Florida law, these hearings may be closed to the press and public at the request of the parents of the affected students. File Attachments 10-9-2023 SDH.pdf (78 KB) 17. Public Notices Subject : 17.2 Notice of Workshop Meeting : Oct 9, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on October 9, 2023, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.3 Notice of Public Hearing - 6:15 p.m. Meeting : Oct 9, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on October 9, 2023, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. The purpose of the Hearing is to receive public input and consider approval of the following: Revised School Board Policy 04-28 Emergency Operations/School Safety and Security Revised School Board Policy 06-39 Employee's Use of Social Media Revised School Board Policy 08-07 Requirements for Instructional Personnel Revised School Board Policies Chapter 12, School District Transportation Revised Job Description, Human Resource Analyst Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 17. Public Notices Subject : 17.4 Public Notice Meeting : Oct 9, 2023 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.