Okaloosa County School Board — Workshop Meeting, October 9, 2023 — reading text

Workshop Meeting Type : Action (Consent) Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Fiscal Impact : Yes Dollar Amount : $6,689.50 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Wright Elementary School for classroom flooring in the amount of $6,689.50. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Wright Elementary School for classroom flooring in the amount of $6,689.50. File Attachments Flooring quote_Wright 2023_Room 2403.pdf (336 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Wright Elementary School for classroom flooring in the amount of $5,467.00, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Fiscal Impact : Yes Dollar Amount : $5,467.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Wright Elementary School for classroom flooring in the amount of $5,467.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Wright Elementary School for classroom flooring in the amount of $5,467.00. File Attachments Wright ES Classroom Flooring.pdf (212 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 10.09.2023.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $50,840.26 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-10-09.pdf (132 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Amendment to the Award of ITB 23-08 Locksmith Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : District Fund as Needed Recommended Action : Motion to approve the amendment to the award of ITB 23-08 Locksmith Services, effective October 10, 2023, through June 30, 2026. Public Content Request approval to amend the award of ITB 23-08 Locksmith Services. The amendment allows for discounted pricing on an expanded manufacturers list, as well as revised pricing for automotive mobile opening, removal and replacement of standard cylindrical locks, and changing the combination of a safe. Funds will be paid from District Fund as needed, and these changes will be effective October 10, 2023, through June 30, 2026. Copies of the vendor's letter of request and revised award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments VENDOR LETTER REQUESTING AMENDMENT TO AWARD.pdf (732 KB) REVISED AWARD TABULATION FOR ITB 23-08.pdf (129 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Tag-On Bid Purchase Over $50,000: Patterson Pope c/o Center Line Associates, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $77,699.60 Budgeted : Yes Budget Source : Capital Fund, Project 4203 DW Furniture, Fixtures and Equipment Recommended Action : Motion to approve the purchase of equipment from Patterson Pope c/o Center Line Associates for a total amount of $77,699.60. Public Content Request approval to purchase equipment from Patterson Pope c/o Center Line Associates for a total amount of $77,699.60. The purchase is made through Sourcewell Contract #010920-SPC, and funding will be paid from Capital Fund, Project 4203 DW Furniture, Fixtures and Equipment. Copies of the quote documents are attached. For additional information, please contact Eric Mitchell, Director, IT, at (850) 689-7153. File Attachments QUOTE.pdf (1,538 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Tag-On Bid Purchase Over $50,000: Outdoor Aluminum, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent