Okaloosa County BOCC — April 1, 2014 — reading text

to Chapter 119 , Florida Statutes. DISCLAIMER: Phase 2 Phase 5 Phase 10a 1 inch = 2,500 feet Okaloosa County h reby expressly disclaims Phase 8 any liability for errors or omissions in these maps, indexes or legends. Packet Pg. 614 Packet Pg. 615 Packet Pg. 616 Packet Pg. 617 Packet Pg. 618 Packet Pg. 619 Packet Pg. 620 Packet Pg. 621 Packet Pg. 622 Packet Pg. 623 Packet Pg. 624 Packet Pg. 625  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: [WS] Waste Management's Springhill Landfill - Agreement for Leachate DEPARTMENT: Water and Sewer BCC DISTRICT: 3 STATEMENT OF ISSUE: OCWS staff requests BCC approval for the Chairman to execute an agreement with Waste Management of Leon County, Inc. for the County to receive, treat, and dispose of landfill leachate. BACKGROUND: Waste Management's Springhill Landfill is a Class I landfill located at 4954 Hwy. 273, Campbellton, Florida. The landfill generates a byproduct from its underdrain system. This byproduct is commonly known as leachate. Waste Management of Leon County, Inc. currently provides a service to the landfill to receive, transport, and dispose of the leachate. This product must be disposed of in such a way that complies with relative local, state, and federal regulations. The Arbennie Pritchett Water Reclamation Facility (APWRF) is capable of receiving (at the digester), treating, and disposing of this leachate, at a capacity not to exceed 19,500 gallons per day. The County's charge to Waste Management for this leachate is $0.10 per gallon. This charge takes into consideration the risk to the plant and our incremental cost increase of treating and disposing of the leachate. Therefore, staff wishes to enter into an agreement with Waste Management of Leon County, Inc. for OCWS to receive, treat, and dispose of the Springhill Landfill leachate. This agreement provides a valuable service to the landfill by complying with all relative local, state, and federal regulations, and provides a safe and reliable means of disposal that serves the interest of both parties as well as the health and safety of the public. For OCWS, the agreement provides revenue. The agreement is attached for your review, along with the County Contract Review Coordination Sheet and their Certificate of Insurance. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval for the Chairman to execute the agreement with Waste Management of Leon County, Inc. for the County to receive, treat, and dispose of landfill leachate. RECOMMENDED BY: Packet Pg. 626 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 627 Packet Pg. 628 Packet Pg. 629 Packet Pg. 630 Packet Pg. 631  CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: Tracking Number:_____________ U)z43t Contractor/Lessee Name: ._ a(- Grant Funded: YES NO7 PurposeQa4J1iQ Date/Term !1I3I)1l:1. 1.LI GREATER THAN $50,000 Amount: 1(i /_- j9J. 2. GREATER THAN $25,000 Department: Cos . LII $25,000 OR LESS Dept. Monitor Name:(?,tXa....L IWCA-tI 11&'_/ Document has been reviewed and includes any attach ts or exhibits. Purchasing Review Risk Management Review APPrnve te 7 ,4Je$ Date: Ih 4 Riskanager or designee County Attorney Review proved as written- D a te: 4\Lf "Tlft~rw Following Okaloosa County approval: I Contracts & Grants I Document has been received: Date: Contracts & Grants Manager Packet Pg. 632 Joanne Kublik From: Zan Fedorak Sent: Tuesday, March 18, 2014 4:27 PM To: Joanne Kublik Subject: FW: Waste Management/Spinghill Agreement - follow-up on Contract Review Attachments: County Contract Review Coordination Sheet.pdf; Okaloosa Co WWTP_DRAFT Disposal Agreement_OCWS Revisions.docx Has this been forwarded to legal other than by this email? If not, we may need to make Greg aware. Thanks Zan From: Mark Wise Sent: Wednesday, March 12, 2014 3:24 PM To: John Dowd; Gary Real; Joanne Kublik; Jack Allen; Zan Fedorak Cc: Darren L. Alford; Kimberly Kilpatrick; Jeff Littrell Subject: Waste Management/Spinghill Agreement - follow-up on Contract Review Contract Review Team, We received the signed Coordination Sheet (attached) on 12/16/2013 for this proposed contract with Waste Management, to set a price for them to pay us to take their leachate from their Springhill landfill. After that approval, we sent the agreement to them to execute, but heard nothing for months. In the past week or so, they have come back to us to execute the agreement, but requested we revise some language in the agreement. They simply wanted us to define some terms better. We have therefore tweaked some of the technical language and updated the contact info for Waste Management. As this is wastewater/technical info, I doubt it pertains to Purchasing, Risk Management, and Legal, BUT I want to send it back to you for review just in case. Please review the highlighted changes in the attached MS Word version, and let us know if you have any objections or comments by Friday March 21. We will then prepare the agenda request for the Apr 1 BCC meeting. As always, please call me if you want to discuss. Thanks, Mark Wise, P.E. Deputy Director Okaloosa County Water & Sewer (850) 685-0297 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Darren L. Alford Sent: Wednesday, March 12, 2014 9:01 AM To: Joanne Kublik Cc: Mark Wise Subject: FW: Waste Management (Spinghill) Joanne, Packet Pg. 633 Concerning the attached documents for the Springhill contract, I never received a reply from Springhill until recently. Before that we speculated they were no longer interested. However, they have recently petitioned for renewal. They made necessary revisions to the original contract( Waste Management Leachate clean updated) and in doing this, we also noticed areas of the contract needing modification. The latest contract is attached, which we(OCWS) and Springhill has agreed upon. Please look at the latest contract (Okaloosa Co WWTP DRAFT disposal Agreement OCWS Revision) and confirm our revisions/modifications are legit. We will probably need to take it through the review process again. Thank you for your consideration in this, and if I can provide additional info, let me know. From: Darren L. Alford Sent: Wednesday, December 18, 2013 1:48 PM To: khinson@wm.com Cc: Mark Wise; Jeff Littrell Subject: FW: Waste Management (Spinghill) Mr. Hinson, In order for Okaloosa County to continue receiving leachate from the Springhill landfill, either on a consistent or intermediate basis, the attached documentation needs to be reviewed and completed by Waste Management for a 2nd contract extension one year term. As stated below by our Deputy Director, If you are still interested, please execute 3 originals and return. Thank you for your consideration, Darren Alford Wastewater Operations Manager Okaloosa County Water & Sewer (850)651-7133 From: Mark Wise Sent: Tuesday, December 17, 2013 5:33 PM To: Darren L. Alford Cc: Jeff Littrell Subject: Waste Management (Spinghill) Darren, County Contract Review is complete on the Waste Management contract. Please email them 3 copies