Okaloosa County BOCC — April 1, 2014 — reading text

Amount Reserve/Cash Carryforward 1401 599010 $615,117 Il ! l! Computer Supplies Computer Software Transfer To Department 1401 1401 Account 552800 552801 Amount $205,039 $205,039 i Computers 1401 564203 $205,039 ~ "l J Il \)~ £J.J\2~:L~n ~\e.; 1 David L. Skarzynsk~dget Manager Budget Transfer: BT-14-31 l -l~ .! l Reference: Board of County Commissioners' approved purchase ofE911 hardware equipment l 1 ! and software upgrade for Public Safety Answering Points in Okaloosa County using E-911 'l reserves at their March 18, 2014 meeting. j l ll II 1 COURTHOUSE • 101 E. JAMES LEE BLVD. • CRESTVIEW, FLORIDA 32536-1359 • (850) 689-5000 REPLY To: BRACKIN BUILDING • 302 NORTH WILSON ST., SUITE 203 • CRESTVIEW, FLORIDA 32536 • (850) 689-5000 COURTHOUSE ANNEX • 1250 N. EGLIN PKWY • SHALIMAR, FLORIDA 32579 • (850) 651-7200 ANNEX EXTENSION • 1940 LEWIS TURNER BLVD • FT. WALTON BEACH, FLORIDA32547 • (850) 651-7200 \ .• , Visit us on the web at http://www.clerkofcourts.cc Packet Pg. 422  DON W. HOWARD CLERK OF THE CJRClJIT COURT, OKALOOSA COUNTY, FLORIDA DATE: April1, 2014 SUBJECT: Budget Transfer- Airport Enterprise Fund TO: Board of County Commissioners Finance Director Transfer From Department Account Amount Cash Balances 4100R 389010 $67,875 Reserve Future Capital Outlay 4299 599300 $67,875 Transfer To Department Account Amount Cash Match 741422R 389920 $67,875 Other Construction 741422 562490 $67,875 Budget Transfer: BT-14-32 Reference: Provide local match for Florida Department of Transportation (FDOT) for constructing control tower at Destin-Fort Walton Beach Airport. 1 ~ l j I ~ 1 ! '! COURTHOUSE • 101 E. JAMES LEE BLVD. • CRESTVIEW, FLORIDA 32536-1359 • (850) 689-5000 lj REPLY To: BRACKIN BUILDING • 302 NORTH WILSON ST., SUITE 203 • CRESTVIEW, FLORIDA 32536 e (850) 689-5000 1 l COURTHOUSE ANNEX • 1250 N. EGLIN PKWY • SHALIMAR, FLORIDA 32579 • (850) 651-7200 ANNEX EXTENSION • 1940 LEWIS TURNER BLVD • FT. wALTON BEACH, FLORIDA 3254 7 • (850) 651-7200 \ ~1 Visit us on the web at http://www.clerkofcourts.cc Packet Pg. 423  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: [PUR] Purchase One (1) 2014 85 HP Tractor from State of Florida Contract DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Seeking Board approval to utilize the State of Florida Contract for the purchase of one (1) 2014 85 HP Tractor from Triple D Equipment, Inc for Public Works. BACKGROUND:The Public Works Department has requested to purchase one (1) 2014 85HP Tractor from the State of Florida Contract. The vendor is Triple D Equipment, Inc. (Deland,FL) with a total cost of $53,945.91. Funding is available in the Public Works FY14 budget account number 3202-564402. OPTIONS: Award/Reject purchase of one (1) 2014 85HP Tractor on State of Florida Contract from Triple D Equipment, Inc. RECOMMENDATIONS: Staff recommends approving purchase of one (1) 2014 85HP Tractor on State of Florida Contract from Triple D Equipment, Inc. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 424 Packet Pg. 425 Packet Pg. 426 Packet Pg. 427  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: [PUR] Seeking Board Approval to Purchase One (1) Front End Loader (4.75cy) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Board approval to purchase one (1) Front End Loader (4.75cy) RFB #34-14. BACKGROUND: The Public Works Department has requested the purchase of a Front End Loader (4.75cy). Bids were opened on March 12, 2014 and eight (8) bids were received. Coastal Machinery Company (Pensacola, FL) submitted the lowest responsive bid meeting specifications for a total cost of $204,058.90. Funding is available in the Public Works FY14 budget account #3202-564402. OPTIONS: Approve/Deny purchase of one (1) EA 2014 Bobcat Loader Model #T870 from Coastal Machinery Company for $204,058.90. RECOMMENDATION: Staff recommends approving purchase of One (1) Front End Loader from Coastal Machinery Company for $204,058.90. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 428 Packet Pg. 429 Packet Pg. 430 Packet Pg. 431  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: [PUR] Requesting approval to solicit a Request for Qualifications (RFQ) for Information Technology S DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Purchasing seeks approval from the Board to solicit a RFQ for Information Technology Services and to reject the previous RFQ process. BACKGROUND & ANALYSIS: On November 5, 2013 the Board approved for Purchasing to solicit a RFQ for Information Technology Services. At the conclusion of the RFQ process a wording issue was discovered in the RFQ documentation. To provide a fair opportunity for all vendors who had responded to the RFQ, it was determined that the RFQ process should be canceled and repeated with a modified document. Purchasing is seeking approval from the Board to move forward with a new solicitation process for the Information Technology Services and to reject the previous process. Approval is also being requested to approve the Selection Committee; Don Vanderhoek, Randy Sims, Donna Lawler and Dan Sambenedetto. Department background: The Information Systems Department is requesting qualifications from professional information technology firms for professional information technology services including, but not limited to, networking, networking equipment, fiber connections, design, Voice Over Internet Protocol (VoIP), routing, switching, administration, analysis, installation, security, storage, virtual environments and email. The nature of the service will be to provide ongoing support and coordination in order to enhance and ensure proper implementation of the aforementioned system components. OPTIONS: Approve/Disapprove to solicit a RFQ for Information Technology Services and to reject the previous process. RECOMMENDATION: Staff recommends approving to solicit a Request for Qualifications RFQ for Information Technology Services and to reject the previous process. RECOMMENDED BY: Packet Pg. 432 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 433  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: [PUR] Requesting approval to award Bid for Minor Repairs and Additions to Health Depar DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Requesting approval to award Bid # RFB HD 32-14 for minor repairs and additions to the Health Department Modular Building and request authorization for the Chairman to sign the contract. BACKGROUND: Bids were opened on March 5, 2014 to solicit a construction company to perform minor repairs and additions to the Health Department Modular Building and only one (1) bid was received. Jimmy Henderson II Construction (Fort Walton Beach, FL) was the only responsive bidder for a total cost of $91,800. Facility Maintenance will be providing guidance regarding any asbestos survey or abatement, if required. OPTIONS: Award/Reject the request to approve the bid submitted by Jimmy Henderson II Construction (Fort Walton Beach, FL) as the only responsive bidder for a total cost of $91,800 to perform minor repairs and additions to the Health Department Modular Building, and authorize the Chairman to sign the contract. RECOMMENDATION: Staff recommends approval to award bid to Jimmy Henderson II Construction (Fort Walton Beach, FL) as the only responsive bidder for a total cost of $91,800 to perform minor repairs and additions to the Health Department Modular Building and authorize the Chairman to sign the contract. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 434 Packet Pg. 435 Packet Pg. 436 Packet Pg. 437 Packet Pg. 438 Packet Pg. 439 Packet Pg. 440 Packet Pg. 441 Packet Pg. 442 Packet Pg. 443 Packet Pg. 444 Packet Pg. 445 Packet Pg. 446 Packet Pg. 447 Packet Pg. 448 Packet Pg. 449 Packet Pg. 450 Packet Pg. 451 Packet Pg. 452 Packet Pg. 453 Packet Pg. 454 Packet Pg. 455 Packet Pg. 456 Packet Pg. 457 Packet Pg. 458 Packet Pg. 459 Packet Pg. 460 Packet Pg. 461 Packet Pg. 462 Packet Pg. 463 Packet Pg. 464 Packet Pg. 465 Packet Pg. 466 Packet Pg. 467 Packet Pg. 468