Okaloosa County BOCC — April 1, 2014 — reading text

CLERK OF CIRCUIT COURT Packet Pg. 399  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Major J.D. Peacock, Sheriff's Office SUBJECT: Request Approval of LETF Disbursement [Non-BCC] The Sheriff is requesting the Board approve Law Enforcement Trust Fund disbursements for various activities in the following amounts: 1. Emerald Coast Children's Advocacy Center in the amount of $3,000; 2. Kappa Alpha Psi Fraternity Youth Super Day in the amount of $500; 3. Emerald Coast Crime Stoppers in the amount of $1,000; Mary Esther Green, Inc., $100 Total Disbursement Requested: $4,600 Packet Pg. 400 March 26, 2014 Agenda Request: LETF Disbursement Request, April 1, 2014 Agenda To: Mr. Ernie Padget, County Administrator From: Major J.D. Peacock, Administration Bureau Chief Re: State Law Enforcement Trust Fund Request board consideration of trust fund disbursement in support of: 1. Emerald Coast Children’s Advocacy Center, $3,000 2. Kappa Alpha Psi Fraternity, Youth Super Day, $500 3. Emerald Coast Crime Stoppers, $1,000 4. Mary Esther Green, Inc., $100 Total Disbursement Requested: $4,600 Packet Pg. 401 Packet Pg. 402 Packet Pg. 403 Packet Pg. 404 Packet Pg. 405 Packet Pg. 406 Packet Pg. 407 Packet Pg. 408 Packet Pg. 409 Packet Pg. 410 Packet Pg. 411 Packet Pg. 412 Packet Pg. 413 Packet Pg. 414  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: Approval to Pay GASB 45 Actuarial Study DEPARTMENT: Human Resources BCC DISTRICT: ALL STATEMENT OF ISSUE: Request approval to pay the invoice for actuarial services from Milliman for the GASB 45 actuarial study. BACKGROUND: On April 9, 2008, the County entered into a contract with Milliman, an actuarial services company, to perform the GASB 45 actuarial study. The GASB 45 study estimates the county’s future liability for retiree health insurance. The contract calls for a fee of $16,000 for the initial study. No contract amount is specified for future years. The bill for the fiscal year ended September 30, 2013 is $3,500. This amount is less than the amount stated in the contract for the initial study; therefore, Finance will not pay for the services without formal BCC approval. OPTIONS: The commission may authorize payment of the Milliman invoice in the amount of $3500 or provide further direction. RECOMMENDATIONS: Risk Management recommends that the commission authorize payment of the invoice for services rendered. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 415 Packet Pg. 416  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Contract Coordination for EMS Billing Services DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request Board approval to begin contract coordination for EMS billing services with Advanced Data Processing, Inc. (ADPI) / Intermedix. BACKGROUND & ANALYSIS: The purpose of the contract is to provide professional billing services for EMS. The scope of the contract includes, but is not limited to, patient care reporting, data sharing with key hospitals and reporting to the Florida Department of Health Bureau of EMS, compliance auditing, fee collection, insurance claims, and direct revenue payments. Proposals from six billing companies were submitted on March 7, 2014. The board approved selection committee met on March 24, 2014 to review and rank the proposals. The committee unanimously recommended that ADPI be awarded the contract. ADPI is the current billing contractor and has provided this service for Okaloosa County EMS since May 1999. Through the RFP process, the company proposed continuing and enhancing services at a substantial savings compared to the current contract. Currently, ADPI charges 8.58% of collections which includes Tough Book field computers for electronic patient care reporting. In this proposal they reduced their collections fee to 5.83% providing the same services for an approximately $118,000 annual savings. OPTIONS: Approve or Reject the request to begin the contract coordination process with ADPI. RECOMMENDATION: Staff recommends approving the request to begin the contract coordination process with ADPI. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 417 Packet Pg. 418  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 1, 2014 TO: Honorable Chairman and Members of the Board FROM: David Skarzynski, Budget Manager SUBJECT: Budget Resolutions & Transfers Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations from Florida Department of State for state aid to libraries grant in the amount of $94,700. Resolution amending the Fiscal Year 2014 Budget, Airport Enterprise Fund, which did not reflect adequate appropriations from Florida Department of Transportation (FDOT) for constructing control tower at Destin-Fort Walton Beach Airport grant in the amount of $271,500. BT-14-31 E-911 Operations Fund in the amount of $615.117. Board of County Commissioners' approved purchase of E911 hardware equipment and software upgrade for Public Safety Answering Points in Okaloosa County using E-911 reserves at their March 18, 2014 meeting. BT-14-32 Airport Enterprise Fund in the amount of $67.875. Provide local match for Florida Department of Transportation (FDOT) for constructing control tower at Destin-Fort Walton Beach Airport. Packet Pg. 419  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of State for state aid to libraries grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Culture/Recreation - State 701471R-334700 $94,700 EXPENDITURES DEPT-ACCOUNT AMOUNT Salaries/Wages – Full-time 701471-512010 $29,724 FICA Taxes 701471-521000 $2,274 Retirement Contributions 701471-522000 $2,066 Life & Health 701471-523000 $9,047 Workers’ Compensation 701471-524000 $77 Rent/Lease – Fleet Vehicles 701471-544644 $500 Insurance - Other 701471-545990 $55 Repair/Maintenance - Equipment 701471-546640 $2,200 Repair/Maintenance – Technical Support 701471-546900 $15,000 Miscellaneous Charges 701471-549900 $17,357 Books/Pubs/Subs & Memberships 701471-554001 $15,400 Training/Education Expense 701471-555001 $1,000 Adopted this regular session the 1st day of April 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 420  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET AIRPORT ENTERPRISE FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of Transportation (FDOT) for constructing control tower at Destin-Fort Walton Beach Airport grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Airport Enterprise Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Airport Development 741422R-344410 $271,500 EXPENDITURES DEPT-ACCOUNT AMOUNT Other Construction 741422-562490 $271,500 Adopted this regular session the 1st day of April 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 421  DON W. HOWARD CLERK OF THE CIRCUIT COURT, OKALOOSA COUNTY, FLORIDA ! 1 ! DATE: April1, 2014 I l ! ~~ SUBJECT: Budget Transfer~ E-911 Operations Fund I• TO: Board of County Commissioners l I Finance Director I l 1 Transfer From Department Account