Okaloosa County BOCC — April 1, 2014 — reading text

Packet Pg. 383 Ernie Padgett, County Administrator Packet Pg. 384  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Cindy Pederson, Administrative Director, Public Defender SUBJECT: Public Defenders Office - Request for Reserve Funding A request submitted by the Public Defender's Office for reserve funding in the amount of $5,319.85 Is attached for review. Packet Pg. 385 From: Cindy Pedersen To: rosims@co.escambia.fl.us; Rick Owen Cc: Stephan Hall; david lambert Subject: Request for Okaloosa Reserve Funds Date: Friday, March 21, 2014 10:17:23 AM Attachments: Quotes for Reserve Funding Request.pdf Totals Summary - County IT Funds Reserve Request.docx Okaloosa County.docx Attached please find information prepared by my IT Director, David Lambert, regarding projects that are needed in the current year to maintain the integrity of our computer systems and programs. These expenditures will be divided among the four counties in the circuit. I am requesting that this item be placed on the agenda for the next BCC meeting. Please let me know when that meeting will be held. All expenditures will be in account 54601 Repairs/Maintenance. Stephan Hall, our Budget Manager with Escambia County, has been notified and I am copying him on this email. If any additional information is needed, please contact me or David Lambert. Thank you! Cindy Pedersen Finance and Accounting Director Public Defenders Office First Judicial Circuit 850-595-4100, ext. 223 _________________________________________________________________________ All e-mails sent to this address are archived and retained by the Public Defender's Office, First Judicial Circuit. _________________________________________________________________________ This e-mail may contain PRIVILEGED AND CONFIDENTIAL INFORMATION intended only for the use of the addressee(s) named above. If you are not the intended recipient of this e-mail, YOU ARE HEREBY NOTIFIED that any dissemination or copying of this material is strictly prohibited. Packet Pg. 386 Memo To: Whom it may concern From: David Lambert, Information Systems Director Date: March 7, 2014 Re: Okaloosa County, Public Defender’s Office county reserve IT funds request in the amount of $5,319.85 ____________________________________________________________________________________ Item 1: Viable Solutions, Inc. Platinum GroupWise Support Term 4/1/14 – 9/30/2014 $3997.50 Quote # VSI 02041401 to be divided equally among the four counties in our circuit (Escambia, Santa Rosa, Okaloosa, Walton) Cost $999.38 Description -Consolidate GroupWise Post Offices to single Post Office hosted in Main Office Location. -Migrate GroupWise System to new core server in our main office as a virtual Linux machine. -Upgrade to GroupWise version 12. -Install GroupWise Mobility Service on a virtual Linux machine to enable synchronization with mobile smart phones. -Install GroupWise WebAccess on a virtual Linux machine for better compatibility with newer web browsers and enhanced interface. -Install virtual Linux Machine as an eDirectory server. eDirectory is Required to run GroupWise and it’s best practice to run it on a server separate from the GroupWise installation. Justification This item was not included in our 2013-2014 budget request because of an indefinite project timeline. It has become an increasingly important project that we would like to move forward on. General Vendor support for our GroupWise e-mail system ends in June, 2014 with extended support ending in December, 2014. In addition, the physical server that GroupWise in installed on is no longer under warranty. We would prefer to complete this project prior to the 2014-2015 budget year. Packet Pg. 387 Item 2: Microsoft Windows Server 2012 Remote Desktop Services - Licenses Quote # 7695806 Cost $1,326.60 Description Microsoft Windows Server 2012 Remote Desktop Services (RDS) Licenses for all employees working in remote offices. RDS is needed to give employees working in remote offices and offsite the ability to connect to applications hosted in the main office such as the STAC database, Image server, File server, and GroupWise e-mail server in a more efficient manner. We have an out of warranty server currently running in Milton that is to be consolidated to the newer servers running in the Main Office. RDS will provide the remote users with a much faster response time when connected back to the main office servers. Justification This item was not included in our 2013-2014 budget request because of an indefinite project timeline. Iit has become an increasingly important project that we would like to move forward on and we would prefer to complete this project prior to the 2014-2015 budget year. Item 3: Network Communications Inc. General Server Support Hours $2100 Quote # 2472 to be divided equally among the four counties in our circuit (Escambia, Santa Rosa, Okaloosa, Walton) Cost $525 Description The general support hours will be used for several server support related tasks including: -Rebuilding a virtual machine file server that is not performing correctly. -Group policy design, implementation, and testing to facilitate our migration onto a Microsoft Windows network away from a soon to be unsupported Novell Netware network. - Server event log analysis and corrective measures for error events to ensure a healthy system Justification This item was not included in our 2013-2014 budget request because of an indefinite project timeline. However it has recently become needed and we would prefer to complete this project prior to the 2014- 2015 budget year. Item 4: Dell Extended Warranty service for production servers $9875.47 Quote # 1016337710631 to be divided equally among the four counties in our circuit (Escambia, Santa Rosa, Okaloosa, Walton) Cost $2468.87 Description Packet Pg. 388 Warranty service on our three core production servers will expire on 7/15/2014. This quote is to extend the warranty service out to 7/15/2018 which is considered end of life on these servers. Justification This item was not included in our 2013-2014 budget request because the servers were originally purchased with state funds. We are requesting these funds to prevent a lapse in warranty coverage. Packet Pg. 389 Packet Pg. 390 Packet Pg. 391 Packet Pg. 392 Packet Pg. 393 Packet Pg. 394 Packet Pg. 395 Packet Pg. 396 County IT Funds – Reserve Requests March 18, 2014 Escambia Viable Solutions Inc. GroupWise Support - $999.38 Network Communications Inc. - $525 Dell server warranty extensions - $2,468.87 Total: $3,993.25 Santa Rosa Viable Solutions Inc. GroupWise Support - $999.38 SHI - RDS Licenses $1,326.60 Network Communications Inc. - $525 Dell server warranty extensions - $2,468.87 Total: $5,319.85 Okaloosa Viable Solutions Inc. GroupWise Support - $999.38 SHI, RDS Licenses - $1,326.60 Network Communications Inc. -$525 Dell server warranty extensions - $2,468.87 Total: $5,319.85 Walton Viable Solutions Inc. GroupWise Support - $999.38 SHI – RDS Licenses $663.30 Network Communications Inc. - $525 Dell server warranty extensions - $2,468.87 Total: $4,656.55 Packet Pg. 397  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Kathy Newby SUBJECT: Proclamation for Child Abuse Prevention Day DEPARTMENT: County Administrator BCC DISTRICT: All BACKGROUND: The National Exchange Club develops and implements programs to help eliminate child abuse and strengthen families. These programs include: more than 100 Exchange Club Child Abuse Prevention Centers, Shaken Baby Syndrome Awareness, Time Out Teddy, Blue Ribbon Campaign, Fetal Alcohol Syndrome, and Kidcode. In addition, The Emerald Coast Exchange Club incorporated as a non-profit organization ten years ago to serve the Fort Walton Beach community. This service encompasses four pillars: 1) Child Abuse Prevention, 2) Americanism, 3) Community Service and 4) Youth Activities. RECOMMENDATION: Staff recommends approval of and authorize the Chairman to execute a Proclamation declaring April 3, 2014 as "Exchange Club Child Abuse Prevention Day" in Okaloosa County. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 398  P ROCLAMATION WHEREAS, child abuse is a serious and growing problem affecting more than 3.2 million of our nation's children annually; and community problem and finding solutions depends on involvement among people throughout the community, and WHEREAS, statistics of children who are abused and neglected escalate each year; and WHEREAS, the effects of child abuse are felt by whole communities and should be addressed by the entire community; and WHEREAS, effective child abuse prevention programs succeed because of partnerships created among social service agencies, schools, religious organizations, law enforcement agencies and the business community; and WHEREAS, youth-servicing prevention programs offer positive alternatives for young people and en- courage youth to develop strong ties to the community; and WHEREAS, all citizens should become more aware of child abuse and its prevention and should become involved in supporting parents to raise their children in a safe, nurturing environment; and WHEREAS, the Emerald Coast Exchange Club, through its support of parent aide programs, parenting classes, educational programs and community service activities, is assisting in making significant progress in stop- ping this crime against families and children. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Okaloosa County, Florida, that we do hereby proclaim April 3, 2014 as EXCHANGE CLUB CHILD ABUSE PREVENTION DAY In Okaloosa County, Florida and urges all citizen to use this time to better understand their role in recognizing and responding to child abuse. The new Florida Mandated Reporter law states “ Any person who knows or has reason- able cause to suspect a child or vulnerable adult is abused, abandoned, or neglected reporter may remain anony- mous” {Fla.Stat. 39.201(1)(b)}. And further congratulates the Emerald Coast Exchange Club for its continued com- mitment in helping families break free from the cycle of child abuse. DULY PASSED AND ADOPTED this 1st day of April, 2014. BOARD OF COMMISSIONERS OKALOOSA COUNTY, FLORIDA ATTEST: _________________________________ CHARLES K. WINDES, JR. CHAIRMAN ___________________________ DON W. HOWARD