Okaloosa County BOCC — April 1, 2014 — reading text

State Personnel Assessment $ 354.00 $ 708.00 Training/Criminal Justice Standards $ 200.00 $ 400.00 Uniform Purchase $ 400.00 $ 800.00 Uniform Maintenance $ 350.00 $ 700.00 Training/Criminal Justice Standards * $ 2,225.00 TOTAL - To Be Billed By Contract To Agency $ 58,972.00 $ 113,494.00 *Cost limited to first year of contract as this is not a recurring personnel/position cost. ** Annual cost does not include overtime pay. IA. The Overtime Hourly Rate of Compensation for this Contract is $31.85, if applicable. (The Overtime Hourly Rate of Compensation shall include the average hourly rate of pay for a Correctional Officer and the average benefit package provided by the department, represented as time and one half for purposes of this Contract.) " Number Total Squads Annual Cost II. ADMINISTRATIVE COSTS TO BE REIMBURSED BY THE AGENCY: Costs include but may not be limited to the following: Rain coats, staff high visibility safety vest, inmate high visibility safety vest, fire extinguisher, first aid kit, personal protection kit, flex cuffs, warning signs, handcuffs, Igloo coolers, portable toilets, insect repellants, masks, vaccinations, and other administrative expenses. 2 $ 1,500.00 TOTAL - To Be Billed By Contract To Agency $ 1,500.00 III. ADDITIONAL AGENCY EXPENSES: Tools, equipment, materials and supplies not listed in Section II above are to be provided by the Agency. CELLULAR PHONE WITH SERVICE REQUIRED: YES X NO ENCLOSED TRAILER REQUIRED: YES NO X Addendum A Revised 06-02-03/01-12-04 Page 10 of 12 Packet Pg. 380  Addendum A Inmate Work Squad Detail of Costs for Okaloosa County, Board of County Commissioners Interagency Contract Number WS909 Effective August 22, 2014 Per Unit Number Total Bill To Provided Already IV. OPERATING CAPITAL TO BE ADVANCED BY AGENCY: Cost of Units Cost Agency By Agency Exists Hand Held Radio MACOM $4969.00 X 2 $ - X Vehicle Mounted Radio MACOM $5400.00 $ - TOTAL Operating Capital To Be Advanced By Agency $ - Total V. TOTAL COSTS TO BE ADVANCED BY AGENCY: Cost 1. Operating Capital - from Section IV. $0.00 2. Grand Total - To Be Advanced By Agency At Contract Signing: $0.00 VI. TOTAL COSTS TO BE BILLED TO AGENCY BY CONTRACT: Total Cost 1. Correctional Officer Salaries and Position-Related Expenses - from Section I. $113,494.00 2. Other Related Expenses and Security Supplies - from Section II. $1,500.00 3. Grand Total - To Be Billed To Agency By Contract: $114,994.00 VII. TOTAL OF ALL COSTS ASSOCIATED WITH CONTRACT: $114,994.00 (Total of Sections V. and VI.) VIII. OVERTIME COSTS: If the contracting Agency requests overtime for the work squad which is approved by the Department, the contracting Agency agrees to pay such costs and will be billed separately by the Department for the cost of overtime. Addendum A Revised 06-02-03/01-12-04 Page 11 of 12 Packet Pg. 381  Addendum A - INSTRUCTIONS Inmate Work Squad Detail of Costs for Okaloosa County, Board of County Commissioners Interagency Contract Number WS909 Effective August 22, 2014 Section I. Costs in this section are determined each fiscal year by the Budget and Management Evaluation Bureau and are fixed. By entering the number of Officers required for this contract, the spreadsheet will automatically calculate the "Total Annual Cost" column. If this Work Squad is beyond the first year of existence, enter a zero (0) in the "Total Annual Cost" column for "Training/Criminal Justice Standards" after you have entered the "# Officers Multiplier". Section II. Safety and environmental health procedures require safety measures such as the use of safety signs, vests, and clothing. The Department's procedure for Outside Work Squads requires that all Work Squad Officers be responsible for ensuring their squad is equipped with a first aid kit and a personal protection equipment (PPE) kit. Section II identifies such required equipment. A new squad must be sufficiently equipped and an on-going squad must be re-supplied when needed. Type in the number of squads used for this contract and the spreadsheet will automatically calculate the fixed annual expense of $750.00 per squad and place the total in Section VI. Section III. Check "Yes" or "No" to indicate whether a Cellular Phone with Service and/or an Enclosed Trailer is required by the Contract Manager. Section IV. The Department's procedure for Outside Work Squads requires that they have at least one (1) primary means of direct communication with the Institution’s Control Room. Communication via radio and/or cellular phone is appropriate. It is preferred that a backup, secondary means of communication also be available. It is the Agency's responsibility to provide them. If the Department purchases a radio(s), the Agency must fund the purchase at the time the Contract is signed. Check the box for the type of radio and fill in the Per Unit Cost for the type of radio, Number of Units, and Total Cost columns. Leave the Total Cost column blank if a radio(s) is not being purchased at this time. Check applicable boxes ("Bill to Agency", "Provided by Agency" and "Already Exists") for each radio. NOTE: All radio communication equipment owned or purchased by the Agency that is programmed to the Department's radio frequency and used by the work squad(s), whether purchased by the Department or the Agency, shall be IMMEDIATELY deprogrammed by the Department at no cost to the Agency upon the end or termination of this Contract. Section V. The total funds the Agency must provide at the time the contract is signed will be displayed here when the form is properly filled out. Section VI. The total funds the Agency will owe contractually, and pay in equal quarterly payments, will be displayed here. Section VII. The total funds associated with the Contract, to be paid by the Agency as indicated in Sections V. and VI., will be displayed here. Section VIII. Any agreement in this area will be billed separately as charges are incurred. Addendum A Revised 06-02-03/01-12-04 Page 12 of 12 Packet Pg. 382  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: CM Selection Committee Members - SO New Building DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: (FM) Request BCC approval of the recommended members for the Selection Committee for the CM for the Sheriff's New Shalimar Building BACKGROUND: At the February 4th, 2014 BCC meeting, the Board authorized advertising for a Construction Manager for the Sheriff's new Shalimar building. The RFQ has been completed after extensive internal reviews. The RFQ is in the hands of county Purchasing to be put out for proposals. Once the proposals are received, your authorized Selection Committee will review the responsive proposals and make a recommendation to the Board as to the firm that appears to be the most highly qualified. The recommended members of the Selection Committee for the CM for the Sheriff's new Shalimar building are: Ernie Padgett, County Administrator Maj. JD Peacock, Sheriff’s Office Donald Turner, Facilities Maintenance Director Jason Autrey, P.E., County Engineer Elliott Kampert, Growth Management Director RECOMMENDATIONS: (FM) Request BCC approval of the recommended members for the Selection Committee for the CM for the Sheriff's New Shalimar Building RECOMMENDED BY: APPROVED BY: