Okaloosa County BOCC — April 1, 2014 — reading text

this contract. The annual cost for these crews is $114,994 ($57,497 per crew). This contract reflects a slight decrease in annual expense versus the previous contract ($1,014). This contract replaces contract number WS758 and will now be identified as WS909. Options: Approve/disapprove Recommendations: Approve contract renewal #WS909 with the Florida Department of Corrections and authorize Chairman to sign contract. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 369  RECEIVED MAR 05 2014 CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: Tracking Number: Contractor/Lessee Name: Fl— T0c_ Grant Funded: YES NOY Purpose iz_..6ter-t__ Date/Term\.s\% 14_ _ ' (2l5 Li)/)'Q I 1. ''GREATER THAN $50,000 Amount: ' I)ti I q 00 2. GREATER THAN $25,000 Department: 11 $25,000 OR LESS Dept. Monitor Nam1\56c Document has been reviewed and includes any attachments or exhibits. Purchasing Review P ment Pu or Designee Date: £ J) ! Risk Management Review Approved j r,~~ Date: 3&IIZI Risk Manager or designee / County Attorney Review proved as written: L( Date: torney Following Okaloosa County approval: I Contracts & Grants I Document has been received: Date: Contracts & Grants Manager Packet Pg. 370  CONTRACT # WS909 CONTRACT BETWEEN THE FLORIDA DEPARTMENT OF CORRECTIONS AND OKALOOSA COUNTY, BOARD OF COUNTY COMMISSIONERS This Contract is between the Florida Department of Corrections (“Department”) and Okaloosa County, Board of County Commissioners ("Agency") which are the parties hereto. WITNESSETH WHEREAS, Section 944.10(7) and Section 946.40, Florida Statutes and Rules 33-601.201 and 33-601.202, Florida Administrative Code, provide for the use of inmate labor in work programs; WHEREAS, inmate labor will be used for the purposes of providing services and performing work under the supervision of the Department’s staff; WHEREAS Okaloosa County, Board of County Commissioners is a qualified and willing participant with the Department to contract for an inmate work squad(s); and WHEREAS, the parties hereto find it to be in their best interests to enter into this Contract, and in recognition of the mutual benefits and considerations set forth, the parties hereto covenant and agree as follows: I. CONTRACT TERM/RENEWAL A. This Contract shall begin on August 22, 2014 or the last date of signature by all parties, whichever is later. This Contract shall end at midnight one (1) year(s) from the last date of signature by all parties or August 21, 2015, whichever is later. In the event this Contract is signed by the parties on different dates, the latter date shall control. B. Contract Renewal This Contract may be renewed, for one (1) additional one (1) year period after the initial Contract period upon the same terms and conditions contained herein. The Contract renewal is at the Agency’s initiative with the concurrence of the Department. The decision to exercise the option to renew should be made no later than sixty (60) days prior to the Contract expiration. Page 1 of 12 Master Document Revised 03/2013 Packet Pg. 371  CONTRACT # WS909 II. SCOPE OF CONTRACT A. Administrative Functions 1. Each party shall cooperate with the other in any litigation or claims against the other party as a result of unlawful acts committed by an inmate(s) performing services under this Contract between the parties. 2. Each party will retain responsibility for its personnel, and its fiscal and general administrative services to support this Contract. 3. Through their designated representatives, the parties shall collaborate on the development of policies and operational procedures for the effective management and operation of this Contract. B. Description of Services 1. Responsibilities of the Department a. Pursuant to Chapter 33-601.202(2)(a), F.A.C., supervision of the work squad(s) will be provided by the Department. The Department shall provide two (2) Correctional Work Squad Officer position(s) to supervise an inmate work squad(s). This Contract provides for two (2) Work Squad(s) of up to five (5) inmates. b. The Department shall ensure the availability of the work squad(s) except: when weather conditions are such that to check the squad(s) out would breach good security practices; when the absence of the Correctional Work Squad Officer is necessary for reasons of required participation in training or approved use of leave; when the Officer’s presence is required at the institution to assist with an emergency situation; when the officer is ill; or when the Correctional Work Squad Officer position is vacant. In the event a position becomes vacant, the Department shall make every effort to fill the position(s) within five (5) working days. c. For security and other reasons, the Department shall keep physical custody of the vehicles, trailers, and all tools, equipment, supplies, materials and personal work items (gloves, boots, hard hats, etc.) furnished by the Agency. (The Department shall maintain an inventory of all property, expendable and non-expendable, provided by the Agency, which is in the care, custody, and control of the Department.) A hand receipt shall be signed by the Department’s Work Squad Supervisor upon the issuance and return of non-expendable items. d. In the event of damage to property as a result of an accident charged to a Department employee or blatant acts of vandalism by inmates, or loss of tools and equipment, the Agency may request that the Department replace or repair to previous condition the damaged or lost property. e. The Department shall be reimbursed by the Agency for the Department’s costs associated with this Contract in accordance with Addendum A. Page 2 of 12 Master Document Revised 03/2013 Packet Pg. 372  CONTRACT # WS909 Once the Agency reimburses the Department for the costs reflected on Addendum A, Section II., these items will be placed on the Department’s property records, as appropriate, and upon the end or termination of this Contract such items will be transferred to the Agency. f. The Department shall, to the maximum extent possible, maintain stability in the inmate work force assigned to the work squad on a day-to-day basis in order to maximize the effectiveness of the work squad. g. The Department shall provide food and drinks for inmates’ lunches. h. The Department shall be responsible for the apprehension of an escapee and handling of problem inmates. The Department shall provide transportation from the work site to the correctional facility for inmates who refuse to work, become unable to work, or cause a disruption in the work schedule. i. The Department shall be responsible for administering all disciplinary action taken against an inmate for infractions committed while performing work under this Contract. j. The Department shall provide for medical treatment of ill or injured inmates and transportation of such inmates. k. The Department shall provide inmates with all personal items of clothing appropriate for the season of the year. l. The Department shall be responsible for driving the Correctional Work Squad Officer and the inmates to and from the work site. m. Both parties agree that the Department is