Okaloosa County BOCC — April 7, 2015 — Assistance with Parking Lot

From: John Hofstad To: Rick Owen Subject: FW: Assistance with Parking Lot Date: Friday, March 27, 2015 3:04:17 PM Attachments: image013.png image014.png Let’s have him on the agenda as a visitor. From: Larry Ashley [mailto:lrashley@sheriff-okaloosa.org] Sent: Tuesday, March 24, 2015 2:56 PM To: Nathan Boyles; Kelly Windes; Wayne Harris; Carolyn Ketchel; tgodwin@co.okaloosa.fl.us; John Hofstad Cc: Donald L. Adams; Arnold Brown; Douglas Gaylord Subject: Assistance with Parking Lot Dear Commissioners,    I am requesting assistance from the County Public Works Department in completing the development of a parking lot on parcel # 06-25-23-0000-0018-0080 (physical address #25 2nd Street, Shalimar, FL) adjacent to the Sheriff’s Office Headquarters Complex.   The property was purchased to facilitate additional parking needs created by consolidation of Sheriff’s Office Central District, Headquarters and Criminal Investigations Division operations at the Headquarters complex located at #50 2nd Street in Shalimar.    In total this consolidation will add approximately 100 employees to the complex creating the need for about 85 additional employee parking spaces. There is also a need for 10-15 additional parking spaces for citizen customers who visit Headquarters for various services.     These consolidation activities have caused numerous unforeseen expenditures from the Sheriff’s FY 2015 Budget resulting in a significant shortfall of funding available to complete the parking lot using commercial contractors. We have sought and received two formal and one informal bid for the work with each bid being in excess of $120,000 making them unaffordable given all the other unbudgeted expenditures incurred by the consolidation.     Mr. Jason Autrey, Director of Public Works recently reviewed the project plan and estimates his crews can complete the majority of the work for approximately $40,000 in material costs.   Discussions with Mr. John Hofstad, County Administrator indicates county work crews have sufficient scheduling margin to allow completion of the work by late May or early June of 2015.    The Sheriff’s Office has the capability of covering the $40,000 in material costs as well as the additional $34,000 needed to complete fencing, lighting and landscaping once the parking lot is developed. If Commissioners will allow county work crews to complete the development work it will save more than $46,000 thus making the project affordable. We simply can’t afford to fund both the parking lot development and furniture cost for the investigations building without your help. This proposal offers an opportunity for us to accomplish both these projects.     I had previously requested the Chairman’s assistance in finding ~$149,000 to furnish the Criminal Investigation building currently under construction at the Headquarters Complex.   If the Commissioners authorize Public Works to assist with development of the above described parking lot I can withdraw that request. I have spoken with Chairman Boyles regarding this matter and I hope to present this request to you all at the next regularly schedule BOCC meeting on April 7th. Please feel free to contact me if you should have any questions regarding this request. Respectfully Submitted, Larry Ashley Larry R. Ashley, Sheriff Okaloosa County Sheriff's Office, HQ 50 Second Street Shalimar, FL 32579 Office:     850-651-7410 Fax:          850-609-3048 E-mail:    sheriff@sheriff-okaloosa.org The Mission of the Okaloosa County Sheriff’s Office: “Ensuring fair and equal administration of the law, safeguarding civil liberties and preserving public safety; Doing so with professionalism and unity of purpose, while being good stewards of the public’s trust”. PLEASE NOTE: This email may contain Law Enforcement Sensitive or Privileged Information, which is intended only for use by the individual or entity to whic