Okaloosa County School Board — Workshop Meeting, May 8, 2023 — reading text

member. 7. Consent Agenda Subject : 7.14 Amendment to Service Agreement #22-105 Emerald Coast Design Build, Inc, d/b/a Winfree Engineering, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Fiscal Impact : Yes Dollar Amount : $230,050.00 Budgeted : Yes Budget Source : Capital Fund Transfer to General Fund Recommended Action : Motion to approve the request to amend Service Agreement #22-105 Emerald Coast Design Build, Inc, d/b/a Winfree Engineering, extending the term of the contract for another one-year term, effective May 24, 2023, through May 23, 2024; and to increase the monthly payment 7% to $19,170.83 per month, for a revised total contract amount not to exceed $230,050.00. Public Content Request approval to amend Service Agreement #22-105 Emerald Coast Design Build, Inc, d/b/a Winfree Engineering, extending the term of the contract for another one-year term, effective May 24, 2023, through May 23, 2024; and to increase the monthly payment 7% to $19,170.83 per month, for a revised total contract amount not to exceed $230,050.00. Funds will be paid from a Capital Fund transfer to General Fund, and copies of the Amendment and original Service Agreement are attached. For additional information, please contact Bill Smith, Program Director, Facilities Planning, at (850) 689-7890. File Attachments SA# 22-105.pdf (651 KB) Amendment to SA# 22-105.pdf (338 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated May 8, 2023. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated May 8, 2023. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for May 8, 2023 Board Meeting.pdf (113 KB) Surplus Property Food Services list for May 8, 2023 Board Meeting.pdf (97 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 CACI Task Order #206 for Data Drop Installation of Okaloosa County School District Vape Detectors, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Fiscal Impact : Yes Dollar Amount : $52,500.00 Budgeted : Yes Budget Source : Capital Funds - 1.50 Mill - Project 3396 - DW - Vape Detectors Recommended Action : Motion to approve CACI Task Order #206 for Data Drop Installation of Okaloosa County School District Vape Detectors, in the amount of $52,500.00. Public Content Installation of 300 data drops for Okaloosa County School District Vape Detectors in Okaloosa County School District designated locations, in the amount of $52,500.00. All cables and associated materials are to be provided by Okaloosa County School District. File Attachments Teleforce Task Order #206.pdf (511 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Okaloosa County School District 2024-2025 School Calendar, presented by Duscha Ross, Program Director, Information Systems, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 22, 2023 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Approval Public Content On Wednesday, February 8, 2023, the 2024-25 Calendar Committee convened. The committee was comprised of 18 people, with a selection of members from the Superintendent, OCEA, and OCESPA. A recommendation has been made to the Superintendent, and that recommendation is before you tonight. Summary: August 1-5 Flex (3 Days) August 8 , Jan. 7- PD Days (colored differently than Teacher Workdays, light blue) 10 traditional Workdays The first day of school for students: Monday, August 12. Spring Break: Mar. 14-21 The last day of school for students: Thursday, May 29 (post-Memorial day) Teachers finish before June 1 (with Flex Days, June 3) For additional information, please contact Duscha Ross, 850-689-7165. File Attachments 2024-25 School Calendar Board DRAFT A Color.pdf (207 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Summer Voluntary Pre- Kindergarten Program (VPK) for 2023, presented by Debra Haan, Principal, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Fiscal Impact : Yes Dollar Amount : $28,429.00 Budgeted : No Budget Source : State Voluntary Pre-K Funds Recommended Action : Motion to approve the Summer Voluntary Pre-Kindergarten Program for 2023. Public Content The Superintendent recommends the Okaloosa County School District offer the Summer VPK Program in 2023. The budget has been based on a probable enrollment of 12 students. The information attached provides an overview of the program to include locations and dates. Staff training will be provided prior to the program's start. Attachment includes the Summer VPK informational flyer, budget, Memorandum of Agreement with OCEA, and Memorandum of Agreement with OCESPA. Please contact Debra Haan for additional information at 689-7211. File Attachments Summer VPK 2023 Agenda Backup.pdf (2,131 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Payroll Calendars for Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Payroll