Okaloosa County School Board — Workshop Meeting, May 8, 2023

Monday, May 8, 2023 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2023 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : May 8, 2023 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 8, 2023 - Workshop Meeting Type : Action Fiscal Impact : No Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added item 7.19 Payroll Calendars for Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer. Construction Program/Owner's Representative's Business: Added item 10.2 Program #6, Task Order #29 – GMP CTE Renovations at Crestview High School and Titan Commercial Building (Phase 1), presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. 3. Recognitions Subject : 3.1 Recognition of the Emerald Coast Crime Stoppers Stop the Vape Video Contest Winners, presented by Superintendent Chambers. Meeting : May 8, 2023 - Workshop Meeting Type : Recognition Public Content Recognition of the Emerald Coast Crime Stoppers Stop the Vape Video Contest Winners. 1st Place - Crestview High School Sara Wilson 2nd Place - Liza Jackson Preparatory School Brody Carrington 3rd Place - Niceville High School (NHS CTE Digital Video Technology Program) Isabella Smith Quientin Smith Marshall Belk Gabriel Snow Gabriel Patterson Tyler Jones Jonas Gibson 3. Recognitions Subject : 3.2 Recognition of Allison Baggett, Baker School, 2022-2023 Florida High School Athletic Association, Class 1A State Champion, 119-lb. Girls Weightlifting Class, Olympic Lifts, presented by the Superintendent. Meeting : May 8, 2023 - Workshop Meeting Type : Recognition Public Content Allison Baggett is a senior at Baker School, won the 22-23 119-lb. Class 1A Girls Olympic Lifts State Championship. She lifted in both the Traditional and Olympic Categories. In the Traditional lifts she came in second in the state with 165 pound Bench press and a 190 pound Power Clean and Jerk for a total of 355 pounds. In the Olympic lifts she won the state championship with a 125 Snatch lift and a 190 Power Clean and Jerk (which tied the State record). This totaled 315 pounds. Last year, Allison’s Junior year, she won two State Championships in the 110 weight class. She won both the Traditional Category and the Snatch Category. Allison is a three time State Champion in Girl’s Weightlifting. File Attachments Allison Baggett 119-lb Weightlifting Champ 2023.pdf (278 KB) 4. Administrative Personnel Appointments Subject : 4.1 Appointment of Assistant Principal II (10 Month), Mary Esther Elementary School, recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II (10 Month), Mary Esther Elementary School. 4. Administrative Personnel Appointments Subject : 4.2 Appointment of Assistant Principal II (12 Month), Pryor Middle School, recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II (12 Month), Pryor Middle School. 4. Administrative Personnel Appointments Subject : 4.3 Appointment of Principal, Antioch Elementary School, recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Antioch Elementary School. 4. Administrative Personnel Appointments Subject : 4.4 Appointment of Principal, Bob Sikes Elementary School, recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the recommendation for Principal, Bob Sikes Elementary School. 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : May 8, 2023 - Workshop Meeting Type : Information 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Special Meeting of April 24, 2023; Minutes of Workshop Meeting of April 24, 2023; Minutes of Regular Meeting of April 24, 2023, recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Special Meeting of April 24, 2023; Minutes of Workshop Meeting of April 24, 2023; Minutes of Regular Meeting of April 24, 2023. File Attachments 4-24-2023 Special Meeting - Attorney-Client Session - DRAFT.pdf (50 KB) 4-24-2023 Workshop - DRAFT.pdf (123 KB) 4-24-2023 Meeting - DRAFT.pdf (123 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School for Buddy Benches in the amount of $4,558.89, presented by Lamar White and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Fiscal Impact : Yes Dollar Amount : $4,558.89 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School for Buddy Benches in the amount of $4,558.89. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Shalimar Elementary School for Buddy Benches in the amount of $4,558.89. File Attachments Shalimar Buddy Benches.pdf (145 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Attorney-Client Engagement Agreement between Wagstaff &  Cartmell, LLP, and its co-counsel, Hand Arendall Harrison Sale, LLC; Beasley Allen Crow Methvin Portis & Miles, P.C.; Goza & Honnold, LLC, and Anchors Smith Grimsley, PLC, and The School Board of Okaloosa County, Florida, to provide legal services in connection with Social Media litigation, presented by C. Jeffrey McInnis, Attorney for the School Board, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Attorney-Client Engagement Agreement between Wagstaff & Cartmell, LLP, and its co- counsel, Hand Arendall Harrison Sale, LLC; Beasley Allen Crow Methvin Portis & Miles, P.C.; Goza & Honnold, LLC, and Anchors Smith Grimsley, PLC, and The School Board of Okaloosa County, Florida, to provide legal services in connection in the pursuit of claims for damages associated with Social Media, through litigation. File Attachments Okaloosa - Social Media Representation Agreement (Wagstaff and local counsel May 2023).pdf (157 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Edge Elementary School for electronic sign repair in the amount of $1,665.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Fiscal Impact : Yes Dollar Amount : $1,665.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Edge Elementary School for electronic sign repair in the amount of $1,665.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Edge Elementary School for electronic sign repair in the amount of $1,665.00. File Attachments Edge Sign Repair.pdf (101 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Budget Amendment #7 - Fiscal Year 2022-2023 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Fiscal Impact : Yes Dollar Amount : $2,630,960.58 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #7 - Fiscal Year 2022- 2023. Public Content On September 12, 2022, the School Board adopted the budget for fiscal year 2022-2023. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of March 2023: General Fund $ 708,653.23 Debt Service Funds 16.22 Capital Project Funds 1,104,888.49 Other Special Revenue Funds - Federal 545,405.91 Other Special Revenue Funds - Food Service 271,996.73 Internal Service Funds (Self-Insured Medical) 0.00 Total - All Funds $2,630,960.58 Note: The estimated budget for Other Special Revenue Funds - Miscellaneous (Internal Funds) was estimated to be $10.0 million in the District Summary Budget. This was an entry for District Summary Budget purposes only. Internal Funds are accounted for on a cash basis in a separate software program - School Funds Online. The estimated budget will not be adjusted through the year. The actual revenue and expenditures for Internal Funds will be reported on the Annual Financial Report at year end and through the Internal Funds audit process. File Attachments !BA 07 - Mar 2023.pdf (1,751 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Monthly Financial Statement for March 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for March 2023. Public Content The financial statement for the month ending March 31, 2023, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2023-03.pdf (820 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 05.08.2023.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $598.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-05-8.pdf (109 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Agreement between The School Board of Okaloosa County, Florida, and Procare Solutions for Merchant Services, presented by Julie Perry, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Fiscal Impact : No Recommended Action : Motion to approve agreement between The School Board of Okaloosa County, Florida, and Procare Solutions for Merchant Services. Public Content Procare Software is used by the Child Care Coordinators to bill and post payments manually to student account ledgers. Currently, parents have the option to pay Child Care fees through the My School Bucks website using credit cards, debit cards, or electronic checks. The Child Care Coordinator then posts payments from My School Bucks manually to each student's account. Procare Software now offers Tuition Express, a feature which allows individuals to make payments online with credit cards, debit cards, or electronic checks. The software is being offered at no cost to the District. These payments will automatically post to student ledgers in Procare each day. Procare will also supply the Child Care programs with a card reader at no cost if requested. This process will help reduce posting errors and eliminate the need for Coordinators to manually post credit card, debit card, and electronic check payments to student accounts. We recommend changing Child Care online payments to the Procare Software Tuition Express. The current debit/credit card processing fee for Child Care in My School Bucks is 4.95% and is paid by the purchaser. The debit/credit card processing fee for Tuition Express would be 2.70% plus 30 cents per item, and electronic checks will have a flat fee of $1.00 per item. We recommend schools charge the same price for Child Care whether payment is made by cash, check, or online rather than charging a convenience fee to parents paying online. By making the prices the same, participation should increase. This will make it easier for parents to pay for their student's Child Care, and there will be less cash/checks for Child Care Coordinators to collect and post manually. The total tuition and transaction fees paid daily will post next day to the District's Bank of America Accounts Payable account. The total monthly transaction fee will then be collected by Procare in the form of an ACH on the first business day of the next month. File Attachments Procare_Order_Form_and_MSA.pdf (229 KB) Procare Terms & Conditions Tuition Express.pdf (6,412 KB) STUDENT RECORDS PROTECTION AGREEMENT 4-2019.pdf (830 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 RFQ 23-47 LitCamp Reading Kits, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $131,969.60 Budgeted : Yes Budget Source : Federal Funds, Project 3453 ESSER III-Supplemental Programming, Project 3405 Title II-Part A Recommended Action : Motion to approve the award of RFQ 23-47 LitCamp Reading Kits to Scholastic Education in the amount of $131,969.60. Public Content Request approval to award RFQ 23-47 LitCamp Reading Kits to Scholastic Education in the amount of $131,969.60. The quote process was required for this purchase because Federal funds are being used, per Federal requirements 2CFR 200.317-200.326. Funds will be paid from Federal Funds, Project 3453 ESSER III- Supplemental Programming, Project 3405 Title II-Part A and a copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title I, at (850) 301-3008. File Attachments SCHOLASTIC QUOTE.pdf (332 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Sole Source Purchase #23-23 Over $50,000: Teaching Strategies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $82,970.20 Budgeted : Yes Budget Source : Federal Funds, Project 2495 ARP- IDEA-K12 ($74,970.20) and Project 2496 ARP-IDEA-K12-Prop ($8,000.00) Recommended Action : Motion to approve the purchase of curriculum, including 1-yr optional software, from Teaching Strategies in the total amount of $82,970.20. Public Content Request approval to purchase curriculum from Teaching Strategies in the total amount of $82,970.20. The company offers a free 2-year Creative Curriculum Cloud optional membership with the purchase for each classroom, effective June 5, 2023, through June 4, 2025. The Purchase is made through Sole Source 6A- 1.012(12)(d), and funds will be paid from Federal Funds, Project 2495 ARP-IDEA-K12 ($74,970.20) and Project 2496 ARP-IDEA-K12-Prop ($8,000.00). A copy of the quote is attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments TEACHING STRATEGIES QUOTE.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Tag-On Bid Purchase Over $50,000: Apple Inc., presented by  Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Fiscal Impact : Yes Dollar Amount : $559,215.00 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill) in the amount of $499,800 and General Funds in the amount of $59,415, Project 3390 - School iPad Program Recommended Action : Motion to approve the purchase of computer hardware from Apple Inc. for a total of $559,215.00. Public Content Request approval to purchase computer hardware from Apple Inc. for a total of $559,215.00. The purchase is made through State of Florida Contract #43211500-WDCA-15-ACS and funds will be paid from Capital Funds (1.50 Mill) in the amount of $449,800 and General Funds in the amount of $59,415, Project 3390 - School iPad Program. A copy of the quote is attached. For additional information, please contact Eric Mitchell, Director of MIS, at (850) 689-7153. File Attachments APPLE QUOTE.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Amendment to Service Agreement #22-105 Emerald Coast Design Build, Inc, d/b/a Winfree Engineering, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Fiscal Impact : Yes Dollar Amount : $230,050.00 Budgeted : Yes Budget Source : Capital Fund Transfer to General Fund Recommended Action : Motion to approve the request to amend Service Agreement #22-105 Emerald Coast Design Build, Inc, d/b/a Winfree Engineering, extending the term of the contract for another one-year term, effective May 24, 2023, through May 23, 2024; and to increase the monthly payment 7% to $19,170.83 per month, for a revised total contract amount not to exceed $230,050.00. Public Content Request approval to amend Service Agreement #22-105 Emerald Coast Design Build, Inc, d/b/a Winfree Engineering, extending the term of the contract for another one-year term, effective May 24, 2023, through May 23, 2024; and to increase the monthly payment 7% to $19,170.83 per month, for a revised total contract amount not to exceed $230,050.00. Funds will be paid from a Capital Fund transfer to General Fund, and copies of the Amendment and original Service Agreement are attached. For additional information, please contact Bill Smith, Program Director, Facilities Planning, at (850) 689-7890. File Attachments SA# 22-105.pdf (651 KB) Amendment to SA# 22-105.pdf (338 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated May 8, 2023. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated May 8, 2023. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for May 8, 2023 Board Meeting.pdf (113 KB) Surplus Property Food Services list for May 8, 2023 Board Meeting.pdf (97 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 CACI Task Order #206 for Data Drop Installation of Okaloosa County School District Vape Detectors, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Fiscal Impact : Yes Dollar Amount : $52,500.00 Budgeted : Yes Budget Source : Capital Funds - 1.50 Mill - Project 3396 - DW - Vape Detectors Recommended Action : Motion to approve CACI Task Order #206 for Data Drop Installation of Okaloosa County School District Vape Detectors, in the amount of $52,500.00. Public Content Installation of 300 data drops for Okaloosa County School District Vape Detectors in Okaloosa County School District designated locations, in the amount of $52,500.00. All cables and associated materials are to be provided by Okaloosa County School District. File Attachments Teleforce Task Order #206.pdf (511 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Okaloosa County School District 2024-2025 School Calendar, presented by Duscha Ross, Program Director, Information Systems, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 22, 2023 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Approval Public Content On Wednesday, February 8, 2023, the 2024-25 Calendar Committee convened. The committee was comprised of 18 people, with a selection of members from the Superintendent, OCEA, and OCESPA. A recommendation has been made to the Superintendent, and that recommendation is before you tonight. Summary: August 1-5 Flex (3 Days) August 8 , Jan. 7- PD Days (colored differently than Teacher Workdays, light blue) 10 traditional Workdays The first day of school for students: Monday, August 12. Spring Break: Mar. 14-21 The last day of school for students: Thursday, May 29 (post-Memorial day) Teachers finish before June 1 (with Flex Days, June 3) For additional information, please contact Duscha Ross, 850-689-7165. File Attachments 2024-25 School Calendar Board DRAFT A Color.pdf (207 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Summer Voluntary Pre- Kindergarten Program (VPK) for 2023, presented by Debra Haan, Principal, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Fiscal Impact : Yes Dollar Amount : $28,429.00 Budgeted : No Budget Source : State Voluntary Pre-K Funds Recommended Action : Motion to approve the Summer Voluntary Pre-Kindergarten Program for 2023. Public Content The Superintendent recommends the Okaloosa County School District offer the Summer VPK Program in 2023. The budget has been based on a probable enrollment of 12 students. The information attached provides an overview of the program to include locations and dates. Staff training will be provided prior to the program's start. Attachment includes the Summer VPK informational flyer, budget, Memorandum of Agreement with OCEA, and Memorandum of Agreement with OCESPA. Please contact Debra Haan for additional information at 689-7211. File Attachments Summer VPK 2023 Agenda Backup.pdf (2,131 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Payroll Calendars for Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Payroll Calendars for Fiscal Year 2023-2024. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that “all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program.” Fiscal Year 2023-2024 payroll calendars are based on the school calendar which was approved by the School Board at the May 23, 2022, School Board Meeting. File Attachments Payroll Calendars 2023-2024.pdf (333 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (INFORMATION ONLY) Deferred Retirement Option Program  (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : May 8, 2023 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES DROP Start Employee Name EID Position Location Date Russell Steele 108776 Teacher Fort Walton Beach HS 5/1/2023 John Lavin 102609 Teacher Fort Walton Beach HS 7/1/2023 Laura Tipton 118550 Teacher Baker School 5/1/2023 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (INFORMATION ONLY) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : May 8, 2023 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 101476 125556 111913 108546 109301 119480 107067 121972 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Department Staffing Restructure, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Fiscal Impact : Yes Dollar Amount : ($48,751.00) Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the request to approve the ESE department restructure to delete two District secretary positions and add one ESE Analyst position. Public Content The ESE Department is requesting approval to delete two District secretary positions and add one ESE Analyst. The restructure represents an annual cost savings of $48,751.00. File Attachments Position Cost - ESE Secretaries to ESE Analyst FY 2023 2023-04-18.pdf (67 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments May 8, 2023 Updated Separations, Public.pdf (44 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments May 8, 2023 Ed Support New Hire.pdf (208 KB) May 8, 2023 Instructional New Hire.pdf (208 KB) May 8, 2023 Substitute New Hire.pdf (49 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Employee Suspension, presented by Lee Hale, Assistant Superintendent,  Human Resources, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day. EID 123883 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.7 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay: EID: 111913 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.8 Employee Termination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #125556 be terminated for violation of School Board Policy 06-25. For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.9 Reinstatement/Reimbursement of sick leave due to line-of-duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. William Hagen, 111891, 12.50 hours Kelly Humphrey, 122718, 3.75 hours Kenneth Ward, 119137, 15 Hours For more information, contact Lee Hale at 850-833-5801 8. Superintendent's Human Resources Recommendations Subject : 8.10 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : May 8, 2023 - Workshop Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Program #6, Task Order #29 – GMP CTE Renovations at Crestview High School and Titan Commercial Building (Phase 1), presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Fiscal Impact : Yes Dollar Amount : $524,699.00 Budgeted : Yes Budget Source : Triumph Grant and Capital Outlay Funds Recommended Action : Motion to approve GMP for Program #6, Task Order #29 – CTE Renovations at Crestview High School and Titan Commercial Building (Phase 1), in the amount of $524,699.00. Approval of this GMP is subject to the receipt of validation report from Faithful & Gould. Public Content Approval is requested of the GMP for Program #6, Task Order #29 – CTE Renovations at Crestview High School and Titan Commercial Building (Phase 1), in the amount of $524,699.00. CTE Nursing Program Renovation – The scope of work associated with the CTE Nursing Project consists of the reconfiguration of existing general use office space into instructional areas for the purpose of providing classroom instruction and hands-on training for nursing students. Renovation of the existing space will require demolition of existing walls and minor ceiling and flooring work for the creation of two (2) new Classrooms and two (2) labs. New walls, flooring, doors, windows and ceiling work will be required to form the instructional areas. New sinks and associated piping will be provided for each lab and a new laundry area will support the program. Minor electrical work will be required for re-circuiting of the existing power distribution system and new data and access control systems will be included. The fire alarm system will be modified to support the new space usage. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO#29 CTE Nursing Project GMP Comparison Spreadsheet.pdf (33 KB) Program #6, Task Order #29 GMP.pdf (1,944 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 8, 2023 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : May 8, 2023 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Student Trip Requests 5-8-23.pdf (95 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 8, 2023 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : May 8, 2023 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general  comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : May 8, 2023 - Workshop Meeting Type : Information 15. Public Hearing Subject : 15.1 Public Hearing for adoption of new job description for Central Office Administrative Assistant/Supervisor, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for Approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve a new job description for Central Office Administrative Assistant/Supervisor. Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for Central Office Administrative Assistant/Supervisor. The goal of the position of Central Office Administrative Assistant/Supervisor is to coordinate the support system of the Central Office Complex and to serve as clerical liaison between the Board and the District. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Admin Asst _Supervisor - Central Complex.pdf (63 KB) 15. Public Hearing Subject : 15.2 Public Hearing for adoption of new job description for Director, Human Resources, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for Approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve a new job description for Director, Human Resources. Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for Director, Human Resources. The goal of the position of Director, Human Resources is to oversee human resources issues to include administering systems and policies designed to attract, retain, train, recognize, and compensate district personnel. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Director - Human Resources.pdf (68 KB) 15. Public Hearing Subject : 15.3 Public Hearing for adoption of new job description for Truancy Official, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for Approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve a new job description for Truancy Official. Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for Truancy Official. The goal of the position of Truancy Official is to serve as the attendance contact for the Director I Student Services and ensures the effective implementation of attendance policies to include assisting with the facilitation of aid and resources to enable students to enjoy the fullest benefits of the education offered to them. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Truancy Official.pdf (79 KB) 15. Public Hearing Subject : 15.4 Public Hearing for adoption of new job description for SIS/ERP FOCUS Analyst, presented by Lee Hale, Assistant Superintendent,  Human Resources, and recommended by the Superintendent for Approval. Meeting : May 8, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve a new job description for SIS/ERP FOCUS Analyst Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for SIS/ERP FOCUS Analyst. The goal of the position of SIS/ERP FOCUS Analyst is to provide continued end user support for the FOCUS School Software system to district, school and community users. Along with supporting the Program Directors tasked with managing the SIS/ERP database this position will provide direct support to the Focus HelpDesk when escalation is necessary. This position will assist in analyzing application requirements; developing and implementing necessary online forms and documentation, and evaluating user competency, in an accurate and timely manner; administer FOCUS upgrades; support user training; document FOCUS requests and report repair needs; and aid in ensuring accuracy, relevancy, and maintenance of application areas. For additional information, please contact Lee Hale at 850-833-5801. File Attachments SIS ERP FOCUS Analyst.pdf (79 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : May 8, 2023 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Student Disciplinary Hearings - 8:00 a.m. Meeting : May 8, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARINGS The School Board of Okaloosa County will conduct Student Disciplinary Hearings on May 8, 2023, beginning at 8:00 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected students. 17. Public Notices Subject : 17.2 Notice of Workshop Meeting : May 8, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on May 8, 2023, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.3 Notice of Public Hearing - 6:15 p.m. Meeting : May 8, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on May 8, 2023, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. The purpose of the Hearing is to receive public input and consider approval of the following: New job description for Central Office Administrative Assistant/Supervisor New job description for Director Human Resources New job description for Truancy Official New job description for SIS/ERP FOCUS Analyst Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 17. Public Notices Subject : 17.4 Public Notice Meeting : May 8, 2023 - Workshop Meeting Type : Information Public Content  PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.