Okaloosa County School Board — Workshop Meeting, September 23, 2021 — reading text

Tool District Best Practices, presented by Danny Dean, Specialist, Safe Schools, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Fiscal Impact : No Budgeted : No Budget Source : None Recommended Action : Motion to approve the 2021-2022 Florida Safe Schools Assessment Tool District Best Practices that will be sent to the Florida Department of Education. Public Content This document refers to security procedures specific to individual schools and as such is protected from public record. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Service Agreement #22-79 Northwest Florida State College, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Fiscal Impact : Yes Dollar Amount : $37,700.00 Budgeted : Yes Budget Source : General Funds, Project 4109 SAI- Mentoring Services Recommended Action : Motion to approve Service Agreement #22-79 between Northwest Florida State College and The School Board of Okaloosa County, FL, on behalf of Participating Okaloosa County Schools, in an amount not to exceed $37,700.00, effective October 1, 2021, through July 31, 2022. Public Content Request approval of Service Agreement #22-79 between Northwest Florida State College and The School Board of Okaloosa County, FL, on behalf of Participating Okaloosa County Schools, to provide AmeriCorps Members, AmeriCorps staff and Choctawhatchee Basin Alliance personnel who will provide “Grasses in Classes” to contracted 3rd and 5th grade students in participating elementary schools. The Provider will be paid $2,900.00 per contracted school for up to thirteen (13) schools, for a total contract amount not to exceed $37,700.00. All funds will be paid from General Funds, Project 4109 SAI-Mentoring Services. The Agreement is effective October 1, 2021, through July 31, 2022, and a copy is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-833-4122. File Attachments SA# 22-79.pdf (1,201 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.25 Florida School Boards Insurance Trust (FSBIT) Fee Adjustment for 2021-2022, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021 Fiscal Impact : Yes Dollar Amount : $6,124.36 Budgeted : Yes Recommended Action : Motion to approve payment of FSBIT Fee Adjustment for 2021-2022, in the amount of $6,124.36. Public Content The Okaloosa County School Board approved an invoice in the amount of $4,872,738.00 on June 28, 2021, for the renewal of the Florida School Boards Insurance Trust Membership and Property & Casualty Insurance Program for fiscal year 2021-2022. The Florida School Boards Insurance Trust (FSBIT) convened an emergency meeting on May 13th, 2021, to discuss the approval of an amendment to the 2021-2022 budget that would allow for an increase in salaries for FSBIT adjusters necessitated by changes in market conditions. The motion was unanimously approved; however, the increase was inadvertently left off of the invoice. A separate invoice has been received for this fee. Attached are the following documents: FSBIT Invoice# 2187 Totaling $6,124.36 Meeting Minutes for Emergency FSBIT Meeting, May 13th, 2021 Per District Distribution of Fee Adjustment Any questions or requests for additional information may be directed to Russ Frakes, (850) 833-5823. File Attachments FSBIT Fee Adjust Invoice.pdf (164 KB) FSBIT Meeting Minutes - 20210513.pdf (565 KB) FSBIT Fee Adjustment - Per Dist - 2021-22.pdf (137 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.26 Vehicle Maintenance, Inspection and Repair Agreement (with Vehicle Lease Option), between the School Board of Okaloosa County and Okaloosa Academy, Inc., presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Vehicle Maintenance, Inspection and Repair Agreement (with Vehicle Lease Option), between the School Board of Okaloosa County and Okaloosa Academy, Inc., effective October 1, 2021, through September 30, 2022. Public Content This Agreement is for Okaloosa County School District Transportation Department to provide regular maintenance, inspection and repair (with Vehicle Lease Option) of Okaloosa Academy, Inc., buses. The routine maintenance, inspection and repair services provided by the School Board shall be consistent with the same services performed by the Transportation garages on the School Board's own bus fleet. This Agreement may be renewed by mutual agreement of the parties hereto annually thereafter. For further information please contact Jay McInnis at 833-4162. File Attachments Vehicle Maintenance & Repair Agreement-Okaloosa Academy 2021-2022.pdf (1,588 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.27 Independent Contractor Service Agreement between Ben Shuman and The School Board of Okaloosa County, Florida, presented by April Branscome, Program Director, CTE, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Fiscal Impact : Yes Dollar Amount : $65,000.00 Budgeted : Yes Budget Source : Triumph Gulf Coast Artificial Intelligence Learning Institutes Grant Recommended Action : Motion to approve the Independent Contractor Service Agreement between Ben Shuman and The School Board of Okaloosa County, Florida, for consultant services regarding the Artificial Intelligence Learning Institutes Initiative, in the amount of