Okaloosa County School Board — Workshop Meeting, September 23, 2021

Thursday, September 23, 2021 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *************************************************** NOTICE: This Workshop Meeting is being live-streamed for the convenience of the public at the video link above or at http://www.okaloosaschools.com/district/sb/meetings/2021. *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Sep 23, 2021 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 23, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Assistant Principal II (12 Month), Meigs Middle School, recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Recommended Action : Motion to approve the appointment of Assistant Principal II (12 Month), Meigs Middle School 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Sep 23, 2021 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of August 26 - September 8, 2021, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director Meeting : Sep 23, 2021 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of August 26 – September 8, 2021. File Attachments In-County Travel Aug 26 - Sept 8.pdf (43 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of August 26 - September 8, 2021, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director Meeting : Sep 23, 2021 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of August 26 – September 8, 2021. File Attachments Out-of-County Travel Aug 26 - Sept 8.pdf (13 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 The Okaloosa Public Schools Foundation, Inc. – A Component Unit of the Okaloosa County District School Board – Financial Statements for Year Ended June 30, 2021, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director Meeting : Sep 23, 2021 - Workshop Meeting Type : Information Public Content Chapter 6A-1.0013, State Board of Education – Administrative Rules, requires “the board of directors of each school board direct-support organization to provide for an audit of the school board direct-support organization to be conducted in accordance with the American Institute of Certified Public Accountants (AICPA) auditing standards." The audit report must include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules, the direct-support organization corporate charter and bylaws, and commentary as to financial management and irregularities. The attached audit of the Okaloosa Public School Foundation, Inc., was performed by the independent certified public accounting firm of Carr, Riggs & Ingram, LLC. File Attachments !Okaloosa Foundation Final 6.30.21.pdf (710 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Student Disciplinary Hearing of September 9, 2021; Minutes of Workshop Meeting of September 9, 2021; Minutes of Regular Meeting of September 13, 2021, recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of September 9, 2021; Minutes of Workshop Meeting of September 9,  2021; Minutes of Regular Meeting of September 13, 2021. File Attachments 9-9-2021 Workshop - DRAFT.pdf (271 KB) 9-13-2021 Meeting - DRAFT.pdf (290 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Request to advertise a Public Hearing for revision of School Board Policy 01-19 Family and School Partnership For Students, presented by C. Jeffrey McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 13, 2021 Absolute Date : Sep 13, 2021 Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board Policy 01-19 Family and School Partnership For Students. Public Content A public hearing will be advertised to receive public input on the proposed amendments to current School Board Policy 01-19 Family and School Partnership For Students. The proposed amendments to the policy is to implement legislative changes under the "Parents Bill of Rights", and update statutory references. File Attachments 01-19 Parents Bill of Rights REDLINE 9-17-2021.pdf (135 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Request to advertise a Public Hearing for the adoption of revised School Board Policy 02-17 Purchasing Procedures, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Recommended Action : Motion to authorize the advertisement of a Public Hearing for the adoption of revised School Board Policy 02-17 Purchasing Procedures. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed amendments to School Board Policy 02-17 Purchasing Procedures. The proposed revisions to the policy will update the bid and proposal process under the current policy. File Attachments 02-17 Purchasing - REDLINED 9-17-2021.pdf (142 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Request to advertise a Public Hearing for adoption of instructional materials for Secondary Science and Career and Technical Education Reproductive Health and Disease Education, presented by Tami Ellis, Science Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021  Absolute Date : Sep 27, 2021 Recommended Action : Motion to approve the Request to advertise a Public Hearing for adoption of instructional materials for Secondary Science and Career and Technical Education Reproductive Health and Disease Education, in accordance with §103.42, Florida Statutes, for the 2021-2022 School Year. Public Content The Okaloosa County School District is preparing documentation and public availability of major instructional materials relating to reproductive health and disease as required by §103.42, Florida Statutes. This public hearing is for the annual approval of major instructional materials used for the following Secondary Science and Career and Technical Education courses taught in the school district that require state standards on reproductive health and disease: Middle Grades Life Science Biology 1 Anatomy and Physiology CTE: Medical Skills and Services CTE: Health Science Anatomy and Physiology CTE: Allied Health Assistant 3 CTE: Emergency Medical Responder 3 CTE: Medical Interventions The course and material information and the public review link below are available on the Okaloosa County School District Website. https://www.okaloosaschools.com/parents/hb545 Printed materials can also be reviewed by contacting Tami Ellis, (850) 833-4122. File Attachments MJ Life Science HB545 Standards.pdf (320 KB) Biology HB545 Materials.pdf (311 KB) Health Science Anatomy and Physiology HB545 Standards.pdf (443 KB) MJ Life Science HB545 Materials.pdf (453 KB) Anatomy and Physiology HB545 Standards.pdf (311 KB) Health Science Anatomy and Physiology HB545 Materials.pdf (333 KB) Biology HB545 Standards.pdf (325 KB) Anatomy and Physiology HB545 Materials.pdf (327 KB) Allied Health Assisting 3 HB545 Standards.pdf (548 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 School Board Resolution 21-07 Establishing Its Intent To Reimburse Certain Capital Expenditures With Proceeds Of One Or More Future Tax- Exempt Financings; Providing Certain Other Matters In Connection Therewith; And Providing An Effective Date, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Recommended Action : Motion to approve School Board Resolution 21-07 Establishing Its Intent To Reimburse Certain Capital Expenditures With Proceeds Of One Or More Future Tax-Exempt Financings; Providing Certain Other Matters In Connection Therewith; And Providing An Effective Date. Public Content The IRS requires that the School Board adopt a resolution that declares its intent to issue tax-exempt debt in the future for the various projects identified in the resolution and allows the School Board to expend funds on hand that will then be “reimbursed” from the loan proceeds. This resolution does not authorize the issuance of the debt and an additional resolution will have to be adopted in the future that approves the projects, the total amount, the maturity date and the interest rate for the debt. This resolution is solely to declare the School Board’s intent to satisfy IRS requirements. The resolution does not obligate the School Board to issue any debt or build any of the Facilities identified in the resolution. File Attachments Resolution 21-07 - COPS 9-27-2021.pdf (155 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Invoices to be approved for payment, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Interim Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 9-27-21.pdf (113 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Payroll Warrant Register and Accounts Payable Warrant Register for August 2021, totaling $24,448,052.61; and Bank Transfers for August 2021, totaling $60,000.00, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $24,448,052.61 and Bank Transfers in the amount of $60,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for August 2021, totaling $24,448,052.61; and Bank Transfers for August 2021, totaling $60,000.00. File Attachments 02 - MIS 3478 - Warrant Register - August 2021.pdf (554 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Permission to pay a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Behavior Interventionists, Mental Health Counselors, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists presented by Julie Perry, Interim Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $28,800.00 Budgeted : No Budget Source : Project 5080 - Florida Teacher Supply - General Fund; Project 5110 - Workforce Development Recommended Action : Motion to approve payment of a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Behavior Interventionists, Mental Health Counselors, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Public Content The District has distributed stipends for materials and supplies to eligible PreK-12 classroom teachers and other specific instructional staff pursuant to §1012.71(1). Florida Statutes. The funding source is provided by the State through the Florida Teachers Classroom Supply Assistance Program categorical allocation. The State does not provide funding for Adult Vocational Teachers, Behavior Analysts, Behavior Interventionists, Mental Health Counselors, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Based on past practice, the District recommends that eligible employees in the above referenced positions, which are ineligible pursuant to §1012.71(1), Florida Statutes receive a stipend equivalent to the amount distributed to eligible Florida Teachers Classroom Supply Assistance Program positions. The proposed stipends for the Adult Vocational Teachers will be funded from Project 5110 - Workforce Development, and the proposed stipends for the remaining positions will be funded from Project 5080 - Florida Teacher Supply - General Fund. The estimated total cost is $28,800.00. These employees must use the stipend for the purpose of purchasing materials and supplies consistent with the rules and requirements of the Florida Teachers Classroom Supply Assistance Program. The amounts to be distributed are as follows: Employees working 4.50 hours or more per day = $320.00 Employees working 3.75 to 4.59 hours per day = $160.00 File Attachments Board Apprd Mat Sup Stipend Detail for Agenda Item.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Emergency Purchase: SA #22-80 Brooke Adam, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $23,625.00 Budgeted : Yes Budget Source : Federal Funds, Project 1484 HEERF- Institutional Recommended Action : Motion to approve the emergency purchase of services through SA #22- 80 Brooke Adam in the amount of $23,625.00. The purchase is made  through School Board Policy 02- 17(12), and is effective September 13, 2021, through June 30, 2022. Public Content Request approval of the emergency purchase of services for Adult Financial Aid Certification of students at Okaloosa Technical College from Brooke Adam in the amount of $23,625.00. The purchase is made through School Board Policy 02-17(12). Services will be provided through Service Agreement #22-80. The Provider will be paid $30.00 per hour for a maximum of 785 hours, for a total of $23,550.00. In addition, the Provider will be paid $75.00 for any required fingerprinting and background check fees, for a total contract amount not to exceed $23,625.00. All funds will be paid from Special Revenue, Project 1484 HEERF-Institutional. The agreement is effective September 13, 2021, through June 30, 2022, and a copy of the authorization letter, purchase order, and Service Agreement are attached. For additional information, please contact Kelly Hayes, Director, OTC, at (850) 833-3500. File Attachments EMERGENCY PURCHASE DOCUMENTS.pdf (346 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Memorandums of Agreement With Emerald Coast Fitness Foundation, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Budget Source : Internal Funds (Usage Fees); General Funds, Project 0099 - Covid-19 (Maintenance Fees) Recommended Action : Motion to approve the Memorandums of Agreement between Emerald Coast Fitness Foundation, Inc., and Choctawhatchee High School, Crestview High School, Fort Walton Beach High School, and Niceville High School for facility use (swimming pool). Public Content Request approval of the Memorandums of Agreement between Emerald Coast Fitness Foundation, Inc., and Choctawhatchee High School, Crestview High School, Fort Walton Beach High School, and Niceville High School for facility use (swimming pool). Choctawhatchee High School and Fort Walton Beach High School have separate Memorandums of Agreement for Swim Team Practice and Swim Competitions. Crestview High School has only one (1) agreement for Swim Team Tryouts and Practice. Niceville High School has only one (1) agreement for Swim Competitions. Each school will be responsible for paying their usage fees. The School District has agreed to pay a one-time maintenance fee of $2,777.77 for each participating high school. Usage fees will be paid from Internal Funds, and the maintenance fees will be paid from General Funds, Project 0099 - Covid-19. Each agreement has its own commencement date. Copies of the agreements are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments CHOCTAWHATCHEE HS SWIM CONTRACTS.pdf (150 KB) CRESTVIEW HS SWIM CONTRACT.pdf (94 KB) FWBHS SWIM CONTRACTS.pdf (440 KB) NICEVILLE HS SWIM CONTRACT.pdf (450 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Renewal of Fuel Purchasing Agreement with Baker Fire District, presented by Vince Windham, Program Director, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement between Baker Fire District and The School Board of Okaloosa County, FL, effective September 1, 2021, through August 31, 2022. Public Content Request renewal of the Fuel Purchasing Agreement between Baker Fire District and The School Board of Okaloosa County, FL. Baker Fire District agrees to purchase fuel from the School Board on an as needed basis for use in the operation of its emergency response vehicles adhering to the contract terms and conditions of the agreement. The agreement is effective September 1, 2021, through August 31, 2022. Copies of the renewal letter and the original agreement are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL OF AGREEMENT-BAKER FIRE DISTRICT.pdf (107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 RFP 21-01 Employee Benefits Brokerage & Consulting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation for RFP 21-01 Employee Benefits Brokerage & Consulting Services. The committee recommends entering into contract negotiations with the highest ranked respondent, Acentria Public Risk. Public Content Request approval of the committee's recommendation for RFP 21-01 Employee Benefits Brokerage & Consulting Services. The committee recommends entering into contract negotiations with the highest ranked respondent, Acentria Public Risk. Copies of the RFP Committee Recommendation and minutes are attached. For additional information, please contact Russ Frakes, Program Director, Risk Management, at (850) 833-5823. File Attachments RFP21-01 Committee Recommendation - Mtg 09-14-21.pdf (101 KB) RFP 21-01 BOG Meeting MINUTES 7-26-21.pdf (627 KB) RFP 21-01 BOG Meeting MINUTES 9-14-21.pdf (733 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchases Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Fiscal Impact : Yes Dollar Amount : $1,772,489.00 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 0319 DW HVAC Replacement, and Project 2329 DW EMS Controls/Water Treat Recommended Action : Motion to approve the purchases of HVAC equipment and services from Trane for Fort Walton Beach High School, Longwood Elementary School, Mary Esther Elementary School, Okaloosa Technical College, Silver Sands School, Southside School, and the integration of a Tracer Ensemble, for a total of $1,772,489.00. Public Content Request approval of the purchases of HVAC equipment and services from Trane for Fort Walton Beach HS in the amount of $365,636.00, Longwood ES in the amount of $331,061.00, Mary Esther ES in the amount of $253,944.00, OTC in the amount of $261,719.00, Silver Sands School in the amount of $245,726.00, Southside School in the amount of $221,196.00, and the integration of a Tracer Ensemble in the amount of $93,207.00, for a total of $1,772,489.00. The purchases are made through OMNIA/USC National Contract 15-JLP-023. Funds will be paid from Capital Funds (1.50 Mill), Project 0319 DW-HVAC Replacement, and Project 2329 DW EMS Controls/Water Treat. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments FWBHS QUOTE.pdf (583 KB) LONGWOOD QUOTE.pdf (731 KB) MARY ESTHER QUOTE.pdf (1,052 KB) OTC QUOTE.pdf (663 KB) SILVER SANDS QUOTE.pdf (973 KB) SOUTHSIDE QUOTE.pdf (794 KB) TRACER ENSEMBLE QUOTE.pdf (643 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 ITB 22-01 Security Fencing Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds as Available Recommended Action : Motion to approve the committee's recommendation to award ITB 22-01 Security Fencing Bid to American Eagle Fence, Harris Fence Installation, Inc., and Shalimar Industries LLC d/b/a Shalimar Fence, effective September 28, 2021, through September 27, 2024. Public Content Request approval of the committee's recommendation to award ITB 22-01 Security Fencing Bid to American Eagle Fence, Harris Fence Installation, Inc., and Shalimar Industries LLC d/b/a Shalimar Fence. Purchases will be based on fixed pricing and the bid will be used on an as needed basis. Funding will be paid from Capital Funds as available. The three (3) year contract is effective September 28, 2021, through September 27, 2024. Copies of the award tabulation and bid document are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AWARD TABULATION FOR ITB 22-01.pdf (144 KB) ITB 22-01.pdf (1,392 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: School Health, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Fiscal Impact : Yes Dollar Amount : $55,269.53 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 2395 DW Safety/ADA Recommended Action : Motion to approve the purchase of equipment and supplies from School Health in the amount of $55,269.53. Public Content Request approval of the purchase of equipment and supplies from School Health in the amount of $55,269.53. Purchases are made through Sourcewell Contract #061417-SHC and funds will be paid from Capital Funds (1.50 Mill), Project 2395 DW Safety/ADA. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments SCHOOL HEALTH QUOTE.pdf (132 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: Duval Fleet Sales, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Fiscal Impact : Yes Dollar Amount : $208,034.00 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 0369 DW - Vehicles Recommended Action : Motion to approve the purchase of vehicles from Duval Fleet Sales for a total amount of $208,034.00. Public Content Request approval to purchase vehicles from Duval Fleet Sales; 2 x $37,015.00 2022 Ford F-250 4x2 Trucks for a total of $74,030; 1 x $29,560.00 2022 Ford Transit T-150 Van; 2 x $22,876.00 2022 Chevy Silverado 1500 Double Cab Trucks for a total of $45,752.00; 2 x $29,346.00 2022 Chevy Silverado 2500 Truck for a total of $58,692.00, for a total amount of $208,034.00. Purchases will be made through Florida Sheriffs Association contract FSA20-VEL 28.0 and FSA20-VEH 18.0. Funds will be paid from Capital Funds (1.50 Mill), Project 0369 DW - Vehicles. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments MAINTENANCE VEHICLE QUOTES.pdf (176 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $47,456.23 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment for Northwood Elementary School from International Restaurant Distributors (IRD), in the amount of $47,456.23. Public Content Request approval to purchase kitchen equipment for Northwood Elementary School from International Restaurant Distributors (IRD) in the amount of $47,456.23. The purchases will be made through Osceola County Bid SDOC-18-B-073-LH. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments IRD QUOTES.pdf (2,354 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Tag-On Bid Purchase Over $25,000: AVI-SPL, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Fiscal Impact : Yes Dollar Amount : $122,641.00 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 2364 BD - School Equipment ($13,436.00) and Internal Funds ($109,205.00) Recommended Action : Motion to approve the purchase of Smart Boards from AVI-SPL in the amount of $122,641.00. Public Content Request approval for Destin Elementary School to purchase Smart Boards from AVI-SPL in the amount of $122,641.00. The purchase will be made through OMNIA Contract 2019-001535. Funds will be paid from Capital Funds (1.50 Mill), Project 2364 BD - School Equipment ($13,436.00) and Internal Funds ($109,205.00). Copies of the quotes are attached. For additional information, please contact Joe Jannazo, Principal, Destin ES, at (850) 833-4360. File Attachments AVI-SLP QUOTES.pdf (84 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Exempted Purchase Over $25,000: BrainPOP, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Fiscal Impact : Yes Dollar Amount : $70,941.60 Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District-Wide Software Recommended Action : Motion to approve renewing the district wide software subscriptions for BrainPOP in the amount of $70,941.60, effective October 1, 2021, through September 30, 2022. Public Content Request approval to renew the district wide software subscriptions for BrainPOP in the amount of $70,941.60. The purchase is exempt through 6A-1.012(11)(b). Funds will be paid from General Funds, Project 3009 Instr & District-Wide Software. The subscription will be effective October 1, 2021, through September 30, 2022, and a copy of the quote is attached. For additional information, please contact Eric Mitchell, Director, MIS, at (850) 689-7153. File Attachments BRAINPOP QUOTE.PDF (388 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Exempted Purchase Over $25,000: Blackboard Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Fiscal Impact : Yes Dollar Amount : $40,750.00  Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District Wide Software Recommended Action : Motion to approve the renewal of Blackboard Connect Notification System software subscription for an estimated total of $40,750.00, effective October 1, 2021, through September 30, 2022. Public Content Request approval to renew Blackboard Connect Notification System software subscription based on $1.25 per student for an estimated 30,600 students, for an estimated total of $38,250.00. An additional fee of $2,500.00 will be paid for 24/7 support, for an estimated total of $40,750.00. The purchase is exempt through 6A-1.012(11)(b). Funds will be paid from General Funds, Project 3009 Instr & District Wide Software. The contract is effective October 1, 2021, through September 30, 2022. Copies of the renewal confirmation letter and original contract are attached. For additional information, please contact Eric Mitchell, Director, MIS, at (850) 689-7153. File Attachments BLACKBOARD RENEWAL DOCUMENTS.pdf (289 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Exempted Purchase Over $25,000: Therapy Travelers, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0023 Itinerant- Speech Recommended Action : Motion to approve contracting with Therapy Travelers to provide Speech Language Pathologist Services,  effective September 28, 2021, through June 30, 2022. Public Content Request approval to contract with Therapy Travelers to provide Speech Language Pathologist Services on an as needed basis, and based on $67.00 per hour. A purchase order will serve as the contract for these services and services are exempt through 6A-1.012(11) (a), and effective September 28, 2021 through June 30, 2022. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Florida Safe Schools Assessment Tool District Best Practices, presented by Danny Dean, Specialist, Safe Schools, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Fiscal Impact : No Budgeted : No Budget Source : None Recommended Action : Motion to approve the 2021-2022 Florida Safe Schools Assessment Tool District Best Practices that will be sent to the Florida Department of Education. Public Content This document refers to security procedures specific to individual schools and as such is protected from public record. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Service Agreement #22-79 Northwest Florida State College, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Fiscal Impact : Yes Dollar Amount : $37,700.00 Budgeted : Yes Budget Source : General Funds, Project 4109 SAI- Mentoring Services Recommended Action : Motion to approve Service Agreement #22-79 between Northwest Florida State College and The School Board of Okaloosa County, FL, on behalf of Participating Okaloosa County Schools, in an amount not to exceed $37,700.00, effective October 1, 2021, through July 31, 2022. Public Content Request approval of Service Agreement #22-79 between Northwest Florida State College and The School Board of Okaloosa County, FL, on behalf of Participating Okaloosa County Schools, to provide AmeriCorps Members, AmeriCorps staff and Choctawhatchee Basin Alliance personnel who will provide “Grasses in Classes” to contracted 3rd and 5th grade students in participating elementary schools. The Provider will be paid $2,900.00 per contracted school for up to thirteen (13) schools, for a total contract amount not to exceed $37,700.00. All funds will be paid from General Funds, Project 4109 SAI-Mentoring Services. The Agreement is effective October 1, 2021, through July 31, 2022, and a copy is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-833-4122. File Attachments SA# 22-79.pdf (1,201 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.25 Florida School Boards Insurance Trust (FSBIT) Fee Adjustment for 2021-2022, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021 Fiscal Impact : Yes Dollar Amount : $6,124.36 Budgeted : Yes Recommended Action : Motion to approve payment of FSBIT Fee Adjustment for 2021-2022, in the amount of $6,124.36. Public Content The Okaloosa County School Board approved an invoice in the amount of $4,872,738.00 on June 28, 2021, for the renewal of the Florida School Boards Insurance Trust Membership and Property & Casualty Insurance Program for fiscal year 2021-2022. The Florida School Boards Insurance Trust (FSBIT) convened an emergency meeting on May 13th, 2021, to discuss the approval of an amendment to the 2021-2022 budget that would allow for an increase in salaries for FSBIT adjusters necessitated by changes in market conditions. The motion was unanimously approved; however, the increase was inadvertently left off of the invoice. A separate invoice has been received for this fee. Attached are the following documents: FSBIT Invoice# 2187 Totaling $6,124.36 Meeting Minutes for Emergency FSBIT Meeting, May 13th, 2021 Per District Distribution of Fee Adjustment Any questions or requests for additional information may be directed to Russ Frakes, (850) 833-5823. File Attachments FSBIT Fee Adjust Invoice.pdf (164 KB) FSBIT Meeting Minutes - 20210513.pdf (565 KB) FSBIT Fee Adjustment - Per Dist - 2021-22.pdf (137 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.26 Vehicle Maintenance, Inspection and Repair Agreement (with Vehicle Lease Option), between the School Board of Okaloosa County and Okaloosa Academy, Inc., presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Vehicle Maintenance, Inspection and Repair Agreement (with Vehicle Lease Option), between the School Board of Okaloosa County and Okaloosa Academy, Inc., effective October 1, 2021, through September 30, 2022. Public Content This Agreement is for Okaloosa County School District Transportation Department to provide regular maintenance, inspection and repair (with Vehicle Lease Option) of Okaloosa Academy, Inc., buses. The routine maintenance, inspection and repair services provided by the School Board shall be consistent with the same services performed by the Transportation garages on the School Board's own bus fleet. This Agreement may be renewed by mutual agreement of the parties hereto annually thereafter. For further information please contact Jay McInnis at 833-4162. File Attachments Vehicle Maintenance & Repair Agreement-Okaloosa Academy 2021-2022.pdf (1,588 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.27 Independent Contractor Service Agreement between Ben Shuman and The School Board of Okaloosa County, Florida, presented by April Branscome, Program Director, CTE, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Fiscal Impact : Yes Dollar Amount : $65,000.00 Budgeted : Yes Budget Source : Triumph Gulf Coast Artificial Intelligence Learning Institutes Grant Recommended Action : Motion to approve the Independent Contractor Service Agreement between Ben Shuman and The School Board of Okaloosa County, Florida, for consultant services regarding the Artificial Intelligence Learning Institutes Initiative, in the amount of $65,000 for the 2021-2022 school year. Public Content The Okaloosa County School District recognizes the intensity and pace at which the field of artificial intelligence is advancing and has identified a gap in K-12 education. OCSD is intent on developing a transformational program that produces students with industry- recognized credentials in AI and related fields that will provide them with more access to careers that are evolving. The OCSD will develop and implement a model program in Artificial Intelligence that will produce industry certifications for K-12 students. In order to do so, the OCSD will engage Ben Shuman to act as an independent consultant, in coordination with designated representatives from both University of Florida and Okaloosa County School District, and shall provide master planning and research for Artificial Intelligence Learning Institutes initiative. Additionally, the Mr. Shuman will work with any other parties that OCSD deems appropriate for the success of this project. For additional information, please contact April Branscome, 850-833-5858. File Attachments District Service Contract v5 Shuman.pdf (255 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.28 School Affiliation Agreement between the School Board of Okaloosa County, Florida, and the Crestview Rehabilitation Center for the Practical Nursing Program at the Okaloosa Technical College for the 2021-2022 School Year, presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Affiliation Agreement between the School Board of Okaloosa County, Florida, and the Crestview Rehabilitation Center for the Practical Nursing Program at the Okaloosa Technical College for the 2021-2022 School Year. Public Content The School Affiliation Agreement between The School Board of Okaloosa County, Florida, and the Crestview Rehabilitation Center is to provide clinical learning experience for students enrolled in the Practical Nursing (LPN) Program at the Okaloosa Technical College for the 2021-2022 school year. The Affiliation Agreement is attached. For additional information, please contact Jeff Palmer, 850-833-4208. File Attachments Affiliation Agreement with Crestview Rehab Ctr 2021-2022.pdf (326 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.29 School Affiliation Agreement between the School Board of Okaloosa County, Florida and the Emerald Coast Autism Center for the Practical Nursing Program at Okaloosa Technical College for the 2021 -2022 School Year, presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Affiliation Agreement between the School Board of Okaloosa County, Florida and the Emerald Coast Autism Center for the Practical Nursing Program at Okaloosa Technical College for the 2021 -2022 School Year. Public Content The School Affiliation Agreement between the School Board of Okaloosa County, Florida Emerald Coast Autism Center is to provide clinical learning experience for students enrolled in the Practical Nursing (LPN) program at Okaloosa Technical College for the 2021 -2022 school year. For additional information, please contact Jeff Palmer at 850-833-4208. File Attachments Emerald Coast Autism Center.pdf (584 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.30 Application for 2021-2022 School Year Renewal of the AFRL  EFA Initiative Grant Request for Okaloosa STEMM Academy, presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $34,500.00 Budgeted : No Budget Source : EFA Initiative Grant Recommended Action : Motion to approve the 2021-2022 school year application for renewal of the AFRL EFA Initiative Grant request for Okaloosa STEMM Academy. Public Content The Air Force Research Laboratory (AFRL) has been working with the Okaloosa STEMM Academy towards continued funding for STEM activities for the 2021-2022 school year. The grant application and synopsis is attached. For additional information or questions please contact Scheree Martin, 850-833-4120. File Attachments STEMM AFRL Grant 21-22.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Sep 23, 2021 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 110404 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Sep 23, 2021 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). DROP Start Employee Name EID Position Location Date Rosemarie Morrison 100746 Teacher Kenwood ES 7/1/2021 Dana Fusco 100704 Teacher Choctaw HS 2/1/2022 David Lawrence 116672 Teacher Shalimar ES 1/1/2022 Drop Extension: Original Extension Employee Name EID Position Location Date Date Debra Brooks 104468 Paraprofessional OTC 10/31/2021 5/31/2022 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Cleared certification requirements and issuance of contracts for the 2021- 2022 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the cleared certification requirements and issuance of contracts for the 2021- 2022 school year. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2021-2022 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 833-5857. File Attachments Cleared 9-27-2021.pdf (60 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Out-of-Field Report for the 2021- 2022 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2021-2022 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments ESOL Out-Of-Field Board Report for 9-27-2021.pdf (909 KB) Subject Out-Of-Field Board Report for 9-27-2021.pdf (766 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments September 27, 2021 Separations Board Report, Public.pdf (40 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments September 27, 2021 Instructional New Hire Board Report.pdf (214 KB) September 27, 2021 Support Personnel New Hire Board Report.pdf (213 KB) September 27, 2021 Substitute New Hire Board Report.pdf (102 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments September 27, 2021 Transfer Board Report.pdf (235 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 121026 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.9 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 121486 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.10 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 123400 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.11 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Alice Brown, Silver Sands School, 15hrs Monica Talley, Wright Elementary, .5hrs For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.12 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Sep 23, 2021 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Sep 23, 2021 - Workshop Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 TPM Program #6, Task Order #16, Pre-GMP for Roofing and Canopy Projects at Choctawhatchee High School and Lewis School K-8, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Fiscal Impact : Yes Dollar Amount : $375,000.00 Budgeted : Yes Budget Source : Capital Funds (CO & DS), Project 2207 Roof & Canopy Projects P6TO16 Recommended Action : Motion to approve TPM Program #6, Task Order #16, Pre-GMP for Roofing and Canopy Projects at Choctawhatchee High School and Lewis School K-8, in the amount of $375,000. Public Content Approval is requested for Program #6, Task Order #16, Pre-GMP for Roofing and Canopy Projects at Choctawhatchee High School and Lewis School K-8. The Project description is as follows: Choctawhatchee High School - Replacing roof at the Boy’s Football Field House which will include both Tremco standing seam metal and modified bitumen products. New canopy and other aesthetic upgrades at the main office entry will also be included. Lewis School K-8 - Replacing and coating roofs at different areas on the campus. New canopy and aesthetic upgrades at both the main entry and Gymnasium entry points is also included. Pre-GMP Budget - $375,000 For additional information, please contact Dr. Bill Smith, 689-7158. 11. Construction Program/Owner's Representative's Business Subject : 11.3 TPM Program #6, Task Order #17, Pre-GMP for Roof Replacement at Bluewater Elementary School and Walker Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Fiscal Impact : Yes Dollar Amount : $250,000.00 Budgeted : Yes Budget Source : 3911 - Other Capital - Capital Sales Tax, Project 2210 Roof Replacement P6TO17 Recommended Action : Motion to approve TPM Program #6, Task Order #17, Pre-GMP for Roof Replacement at Bluewater Elementary School and Walker Elementary School, in the amount of $250,000. Public Content Approval is requested for Program #6, Task Order #17, Roof Replacement at Bluewater Elementary School and Walker Elementary School. The Project description is as follows: This project includes roofing replacement at Bluewater and Walker Elementary Schools. Replace the existing shingle roofs over the Classroom wings as well as some flat roof work at Walker Elementary School. The new roofs will be Tremco Tremlock Metal Panels. New gutter systems will also be provided. Pre-GMP Budget - $250,000 For additional information, please contact Dr. Bill Smith, 689-7158. 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Sep 23, 2021 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Sep 23, 2021 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Sep 23, 2021 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Sep 23, 2021 - Workshop Meeting Type : Information 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Sep 23, 2021 - Workshop Meeting Type : 18. Public Notices Subject : 18.1 Notice of Workshop Meeting : Sep 23, 2021 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on September 23, 2021, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.2 Public Notice Meeting : Sep 23, 2021 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.