Okaloosa County School Board — Workshop Meeting, September 23, 2021 — reading text

$25,000: International Restaurant Distributors, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $47,456.23 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment for Northwood Elementary School from International Restaurant Distributors (IRD), in the amount of $47,456.23. Public Content Request approval to purchase kitchen equipment for Northwood Elementary School from International Restaurant Distributors (IRD) in the amount of $47,456.23. The purchases will be made through Osceola County Bid SDOC-18-B-073-LH. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments IRD QUOTES.pdf (2,354 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Tag-On Bid Purchase Over $25,000: AVI-SPL, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Fiscal Impact : Yes Dollar Amount : $122,641.00 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 2364 BD - School Equipment ($13,436.00) and Internal Funds ($109,205.00) Recommended Action : Motion to approve the purchase of Smart Boards from AVI-SPL in the amount of $122,641.00. Public Content Request approval for Destin Elementary School to purchase Smart Boards from AVI-SPL in the amount of $122,641.00. The purchase will be made through OMNIA Contract 2019-001535. Funds will be paid from Capital Funds (1.50 Mill), Project 2364 BD - School Equipment ($13,436.00) and Internal Funds ($109,205.00). Copies of the quotes are attached. For additional information, please contact Joe Jannazo, Principal, Destin ES, at (850) 833-4360. File Attachments AVI-SLP QUOTES.pdf (84 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Exempted Purchase Over $25,000: BrainPOP, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Fiscal Impact : Yes Dollar Amount : $70,941.60 Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District-Wide Software Recommended Action : Motion to approve renewing the district wide software subscriptions for BrainPOP in the amount of $70,941.60, effective October 1, 2021, through September 30, 2022. Public Content Request approval to renew the district wide software subscriptions for BrainPOP in the amount of $70,941.60. The purchase is exempt through 6A-1.012(11)(b). Funds will be paid from General Funds, Project 3009 Instr & District-Wide Software. The subscription will be effective October 1, 2021, through September 30, 2022, and a copy of the quote is attached. For additional information, please contact Eric Mitchell, Director, MIS, at (850) 689-7153. File Attachments BRAINPOP QUOTE.PDF (388 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Exempted Purchase Over $25,000: Blackboard Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Fiscal Impact : Yes Dollar Amount : $40,750.00  Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District Wide Software Recommended Action : Motion to approve the renewal of Blackboard Connect Notification System software subscription for an estimated total of $40,750.00, effective October 1, 2021, through September 30, 2022. Public Content Request approval to renew Blackboard Connect Notification System software subscription based on $1.25 per student for an estimated 30,600 students, for an estimated total of $38,250.00. An additional fee of $2,500.00 will be paid for 24/7 support, for an estimated total of $40,750.00. The purchase is exempt through 6A-1.012(11)(b). Funds will be paid from General Funds, Project 3009 Instr & District Wide Software. The contract is effective October 1, 2021, through September 30, 2022. Copies of the renewal confirmation letter and original contract are attached. For additional information, please contact Eric Mitchell, Director, MIS, at (850) 689-7153. File Attachments BLACKBOARD RENEWAL DOCUMENTS.pdf (289 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Exempted Purchase Over $25,000: Therapy Travelers, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0023 Itinerant- Speech Recommended Action : Motion to approve contracting with Therapy Travelers to provide Speech Language Pathologist Services,  effective September 28, 2021, through June 30, 2022. Public Content Request approval to contract with Therapy Travelers to provide Speech Language Pathologist Services on an as needed basis, and based on $67.00 per hour. A purchase order will serve as the contract for these services and services are exempt through 6A-1.012(11) (a), and effective September 28, 2021 through June 30, 2022. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Florida Safe Schools Assessment