Okaloosa County School Board — Workshop Meeting, September 23, 2021 — reading text

Motion to approve payment of a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Behavior Interventionists, Mental Health Counselors, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Public Content The District has distributed stipends for materials and supplies to eligible PreK-12 classroom teachers and other specific instructional staff pursuant to §1012.71(1). Florida Statutes. The funding source is provided by the State through the Florida Teachers Classroom Supply Assistance Program categorical allocation. The State does not provide funding for Adult Vocational Teachers, Behavior Analysts, Behavior Interventionists, Mental Health Counselors, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Based on past practice, the District recommends that eligible employees in the above referenced positions, which are ineligible pursuant to §1012.71(1), Florida Statutes receive a stipend equivalent to the amount distributed to eligible Florida Teachers Classroom Supply Assistance Program positions. The proposed stipends for the Adult Vocational Teachers will be funded from Project 5110 - Workforce Development, and the proposed stipends for the remaining positions will be funded from Project 5080 - Florida Teacher Supply - General Fund. The estimated total cost is $28,800.00. These employees must use the stipend for the purpose of purchasing materials and supplies consistent with the rules and requirements of the Florida Teachers Classroom Supply Assistance Program. The amounts to be distributed are as follows: Employees working 4.50 hours or more per day = $320.00 Employees working 3.75 to 4.59 hours per day = $160.00 File Attachments Board Apprd Mat Sup Stipend Detail for Agenda Item.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Emergency Purchase: SA #22-80 Brooke Adam, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $23,625.00 Budgeted : Yes Budget Source : Federal Funds, Project 1484 HEERF- Institutional Recommended Action : Motion to approve the emergency purchase of services through SA #22- 80 Brooke Adam in the amount of $23,625.00. The purchase is made  through School Board Policy 02- 17(12), and is effective September 13, 2021, through June 30, 2022. Public Content Request approval of the emergency purchase of services for Adult Financial Aid Certification of students at Okaloosa Technical College from Brooke Adam in the amount of $23,625.00. The purchase is made through School Board Policy 02-17(12). Services will be provided through Service Agreement #22-80. The Provider will be paid $30.00 per hour for a maximum of 785 hours, for a total of $23,550.00. In addition, the Provider will be paid $75.00 for any required fingerprinting and background check fees, for a total contract amount not to exceed $23,625.00. All funds will be paid from Special Revenue, Project 1484 HEERF-Institutional. The agreement is effective September 13, 2021, through June 30, 2022, and a copy of the authorization letter, purchase order, and Service Agreement are attached. For additional information, please contact Kelly Hayes, Director, OTC, at (850) 833-3500. File Attachments EMERGENCY PURCHASE DOCUMENTS.pdf (346 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Memorandums of Agreement With Emerald Coast Fitness Foundation, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Budget Source : Internal Funds (Usage Fees); General Funds, Project 0099 - Covid-19 (Maintenance Fees) Recommended Action : Motion to approve the Memorandums of Agreement between Emerald Coast Fitness Foundation, Inc., and Choctawhatchee High School, Crestview High School, Fort Walton Beach High School, and Niceville High School for facility use (swimming pool). Public Content Request approval of the Memorandums of Agreement between Emerald Coast Fitness Foundation, Inc., and Choctawhatchee High School, Crestview High School, Fort Walton Beach High School, and Niceville High School for facility use (swimming pool). Choctawhatchee High School and Fort Walton Beach High School have separate Memorandums of Agreement for Swim Team Practice and Swim Competitions. Crestview High School has only one (1) agreement for Swim Team Tryouts and Practice. Niceville High School has only one (1) agreement for Swim Competitions. Each school will be responsible for paying their usage fees. The School District has agreed to pay a one-time maintenance fee of $2,777.77 for each participating high school. Usage fees will be paid from Internal Funds, and the maintenance fees will be paid from General Funds, Project 0099 - Covid-19. Each agreement has its own commencement date. Copies of the agreements are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments CHOCTAWHATCHEE HS SWIM CONTRACTS.pdf (150 KB) CRESTVIEW HS SWIM CONTRACT.pdf (94 KB) FWBHS SWIM CONTRACTS.pdf (440 KB) NICEVILLE HS SWIM CONTRACT.pdf (450 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Renewal of Fuel Purchasing Agreement with Baker Fire District, presented by Vince Windham, Program Director, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement between Baker Fire District and The School Board of Okaloosa County, FL, effective September 1, 2021, through August 31, 2022. Public Content Request renewal of the Fuel Purchasing Agreement between Baker Fire District and The School Board of Okaloosa County, FL. Baker Fire District agrees to purchase fuel from the School Board on an as needed basis for use in the operation of its emergency response vehicles adhering to the contract terms and conditions of the agreement. The agreement is effective September 1, 2021, through August 31, 2022. Copies of the renewal letter and the original agreement are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL OF AGREEMENT-BAKER FIRE DISTRICT.pdf (107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 RFP 21-01 Employee Benefits Brokerage & Consulting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation for RFP 21-01 Employee