Okaloosa County BOCC — June 26, 2014 — reading text

development tax expenditure transaction. This report is being provided to assist the TDC in identifying possibly unauthorized expenditures. The following pages provide transaction detail for the month of May 2014. REQUESTED MOTION: Motion to recommend approval of the Financial Update as provided. Attachment: III.b. Financial Update (2970 : Financial Update ? June) June 20, 2014 Tourist Development Department, Okaloosa County, FL 6 of 6 Packet Pg. 195  SUNGARD PENTAMATION, INC. PAGE NUMBER: 1 DATE: 06/19/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 17:07:25 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’8’ and transact.fund=’104’ ACCOUNTING PERIOD: 9/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1151 − 5TH TDT−TOURISM PROMOTION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534003 CS−CONSULTING 8 /14 05/08/14 21 V1405505 21200456 GAIL MORGAN 3,166.67 .00 FILM COMMISSION SVCS TOTAL CS−CONSULTING .00 3,166.67 .00 534018 CS−CHAMBER OF COMMERCE 8 /14 05/01/14 21 1405085 002981 FWB CHAMBER OF C 5,000.00 .00 JAN−MAR2014 8 /14 05/01/14 21 1405085 002981 FWB CHAMBER OF C 5,000.00 .00 OCT−DEC2013 TOTAL CS−CHAMBER OF COMMERCE .00 10,000.00 .00 534500 CS−PERSONNEL 8 /14 05/08/14 21 1405498 21101150 LANDRUM STAFFING 345.60 .00 HALSEY 4/19/14 8 /14 05/08/14 21 V1405497 009350 KELLY SERVICES,I 406.80 .00 THATCHER 4/13/14 8 /14 05/08/14 21 V1405497 009350 KELLY SERVICES,I 692.80 .00 WARDLOW 4/13/13 8 /14 05/08/14 21 1405498 21101150 LANDRUM STAFFING 904.40 .00 NIXON 4/19/14 8 /14 05/08/14 21 V1405497 009350 KELLY SERVICES,I 121.24 .00 LATIMER 4/20/14 8 /14 05/08/14 21 V1405497 009350 KELLY SERVICES,I 692.80 .00 WARDLOW 4/20/14 8 /14 05/15/14 21 1405660 21101150 LANDRUM STAFFING 32.40 .00 HALSEY 4/26/14 8 /14 05/15/14 21 V1405659 009350 KELLY SERVICES,I 207.84 .00 LISHEFSKI 4/27/14 8 /14 05/15/14 21 V1405659 009350 KELLY SERVICES,I 406.80 .00 THATCHER 4/27/14 8 /14 05/15/14 21 V1405659 009350 KELLY SERVICES,I 649.50 .00 WARDLOW 4/27/14 8 /14 05/22/14 21 18270608 009350 KELLY SERVICES,I −147.22 .00 LATIMER 5/04/14 8 /14 05/22/14 21 V1405801 009350 KELLY SERVICES,I 147.22 .00 LATIMER 5/04/14 8 /14 05/22/14 21 V1405801 009350 KELLY SERVICES,I 138.56 .00 LISHEFSKI 5/4/14 8 /14 05/22/14 21 18270608 009350 KELLY SERVICES,I 147.22 .00 LATIMER 5/04/14 8 /14 05/22/14 21 V1405801 009350 KELLY SERVICES,I 554.24 .00 WARDLOW 5/4/14 8 /14 05/22/14 21 1405805 21101150 LANDRUM STAFFING 230.40 .00 HALSEY 5/3/14 8 /14 05/22/14 21 1405805 21101150 LANDRUM STAFFING 361.76 .00 NIXON 5/3/14 8 /14 06/05/14 21 1406101 21101150 LANDRUM STAFFING 938.32 .00 NIXON 5/10/14 TOTAL CS−PERSONNEL .00 6,830.68 .00 540002 TRAVEL OUT−OF−COUNTY 8 /14 05/01/14 21 V1405118 21200456 GAIL MORGAN 347.18 .00 TALLAHASSEE FL 8 /14 05/15/14 21 V1405671 21200456 GAIL MORGAN 1,059.59 .00 TRIBECA FILM FESTIVAL TOTAL TRAVEL OUT−OF−COUNTY .00 1,406.77 .00 540005 TRAVEL LODGING EXPENSES 8 /14 05/01/14 21 V1405118 21200456 GAIL MORGAN 225.00 .00 TALLAHASSEE FL 8 /14 05/15/14 21 V1405671 21200456 GAIL MORGAN 3,007.10 .00 TRIBECA FILM FESTIVAL TOTAL TRAVEL LODGING EXPENSES .00 3,232.10 .00 542001 POSTAGE/FREIGHT CHARGES 8 /14 05/29/14 21 1406002 008511 U S POSTMASTER 10,000.00 .00 PERMIT 252 BULK MAIL TOTAL POSTAGE/FREIGHT CHARGES .00 10,000.00 .00 Packet Pg. 196 545990 INSURANCE−OTHER 8 /14 05/01/14 19 BUDGET−5 62.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER .00 62.00 .00 3.b.a RUN DATE 06/19/2014 TIME 17:07:26 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.b. Financial Update (2970 : Financial Update ? June)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 2 DATE: 06/19/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 17:07:25 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’14’ and transact.period=’8’ and transact.fund=’104’ ACCOUNTING PERIOD: 9/14 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1151 − 5TH TDT−TOURISM PROMOTION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 545990 INSURANCE−OTHER (cont’d) 548001 PROMOTIONAL ACTIVITIES 8 /14 05/15/14 21 1405686 21300295 PETER A MAYER AD 13,943.75 .00 TO97 MEDIA 8 /14 05/20/14 21 V2140187 014799 BANK OF AMERICA 2,473.80 .00 FIRST COAST PROMOTION 8 /14 05/21/14 18 21401020−01 21400180 PARKSBYNATURE NE −10,000.00 CHANGE ORDER − 1 8 /14 05/22/14 21 21401020−01 1405822 21400180 PARKSBYNATURE NE 5,000.00 −5,000.00 12 MONTH AGREEMENT FOR PA 8 /14 05/28/14 13 15,000.00 BT−CA−14−25 TOTAL PROMOTIONAL ACTIVITIES 15,000.00 21,417.55 −15,000.00 548020 WEBSITE DEV & MAINTENANCE 8 /14 05/02/14 21 V2140165 014799 BANK OF AMERICA 19.00 .00 DIGITAL FORTRESS, INC. 8 /14 05/02/14 21 V2140165 014799 BANK OF AMERICA 57.00 .00 DIGITAL FORTRESS, INC. 8 /14 05/20/14 21 V2140187 014799 BANK OF AMERICA 19.00 .00 DIGITAL FORTRESS, INC. 8 /14 05/20/14 21 V2140187 014799 BANK OF AMERICA 1,017.00 .00 REVIVE MEDIA SERVICES TOTAL WEBSITE DEV & MAINTENANCE .00 1,112.00 .00 548046 SUMMER CAMPAIGN 8 /14 05/28/14 13 12,363.00 BT−CA−14−25 TOTAL SUMMER CAMPAIGN 12,363.00 .00 .00 548047 NON−SEASONAL 8 /14 05/08/14 21 1405518 21300295 PETER A MAYER AD 15,000.00 .00 TO82 MILES MEDIA TOTAL NON−SEASONAL .00 15,000.00 .00 548090 PROMOTIONAL RESERVES 8 /14 05/28/14 13 −27,363.00 BT−CA−14−25 TOTAL PROMOTIONAL RESERVES −27,363.00 .00 .00 549906 BACKGROUND CHECKS 8 /14 05/22/14 21 V1405801 009350 KELLY SERVICES,I −7.45 .00 WARDLOW 3/23/14 8 /14 05/22/14 21 V1405801 009350 KELLY SERVICES,I 39.56 .00 WARDLOW 3/23/14 TOTAL BACKGROUND CHECKS .00 32.11 .00 551001 OFFICE SUPPLIES 8 /14 05/02/14 21 V2140165 014799 BANK OF AMERICA 318.72 .00 STAPLES DIRECT TOTAL OFFICE SUPPLIES .00 318.72 .00 TOTAL 5TH TDT−TOURISM PROMOTION .00 72,578.60 −15,000.00 Packet Pg. 197 3.b.a RUN DATE 06/19/2014 TIME 17:07:26 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.b. Financial Update (2970 : Financial Update ? June)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 3