Okaloosa County BOCC — June 26, 2014 — reading text

1.a 69 1 additional frequency. The combination of the base plan Minutes Acceptance: Minutes of May 29, 2014 2:00 PM (Consider Okaloosa County Tourist Development Council Meeting Minutes (Dale 2 and incremental is roughly $21,000. 3 So those two components make up the incremental 4 plan. 5 MS. CLARKE: And this slide just shares the -- it's 6 the exact same marketing budget that we just went over. 7 The only difference is under media campaign where you see 8 now spending 2.5 instead of the 1.9 that you saw earlier. 9 And that is the end of our presentation, unless 10 y'all had any additional questions. 11 CHAIRMAN PETERSON: Any questions? any thoughts? 12 comments? 13 And I think that we need to approve -- or make a 14 motion to recommend this marketing plan. 15 MR. SCHROEDER: Well, it is part -- as you 16 mentioned -- it's part of the budget that goes -- that 17 you'll be asked to endorse. So I don't think you need a 18 separate vote for the marketing plan. It's part of your 19 budget. 20 CHAIRMAN PETERSON: All right. Before we do that, 21 I mean, is whatever -- you know, whatever we vote, or 22 make our recommendation, I want to make sure that we 23 include the timeline that's also included in our package. 24 To me, that's important. 25 I mean, if it's not printed and done at the right Destin Reporting & Technology Group (850) 837-5078 scheduling@destinreporting.com Packet Pg. 75  1.a 70 1 time it's not -- it's useless to us. And so that's very, Minutes Acceptance: Minutes of May 29, 2014 2:00 PM (Consider Okaloosa County Tourist Development Council Meeting Minutes (Dale 2 very important. As far as of the -- getting -- making it 3 work. And y'all know that now. And I appreciate how far 4 you have come. 5 Okay. So what -- we want to go now -- guess we're 6 going to go now to old business. 7 MR. GUIDRY: Old business. 8 CHAIRMAN PETERSON: Okay. We don't have any old 9 business. So that's -- that was me to say that. They 10 put my name. All right, then. I guess if we do -- is 11 this the time that we approve -- we get a motion to 12 recommend approval of the marketing plan? 13 MR. GUIDRY: You going to do them separate, or are 14 you going to do the entire budget? 15 MR. SCHROEDER: I think -- are you in new business 16 now? 17 MR. GUIDRY: New business. 18 CHAIRMAN PETERSON: All right. If we are going to 19 go in new business then, we're going to go to the 20 walkovers. 21 MR. SCHROEDER: Mr. Chairman, if you'll allow us to 22 combine items A and D, both of those are done by Jim 23 Trifilio. And if he can get up, get them out of the way 24 then we can move on to the heart of the matter. 25 CHAIRMAN PETERSON: All right. Let's do that. Destin Reporting & Technology Group (850) 837-5078 scheduling@destinreporting.com Packet Pg. 76  1.a 71 1 Jim, welcome. Minutes Acceptance: Minutes of May 29, 2014 2:00 PM (Consider Okaloosa County Tourist Development Council Meeting Minutes (Dale 2 MR. TRIFILIO: Mr. Chairman, Council Members, two 3 quick items. 4 Okaloosa Island dune walkovers. We spoke about 5 this, I think, in a previous meeting. These are the -- 6 there's about six narrow walkovers, or access points, on 7 Okaloosa Island that currently are simple paths that are 8 cutting through the primary dune system. 9 It's not a good situation, because that increases 10 erosion, particularly during storm events. So what we 11 would like to do, we've convinced the state to costshare 12 with us on this project, 50/50 for the construction of 13 these. We'll also be using public works as the -- the 14 folks that are actually going to do the construction. So 15 we're going to be saving money on that also. 16 So it's a good project, and what we're asking the 17 council's permission for today is to move $160,000 from 18 first penny reserves so that we can use that money for 19 this construction project, and also for some upfront 20 design work that we need to do. 21 MR. GUIDRY: 125 or 160? I'm showing 125 on this 22 page. 23 MR. TRIFILIO: There's -- what we're looking for is 24 the maximum that we're going to be paying from the county 25 for construction will be 109,350. That's what the -- Destin Reporting & Technology Group (850) 837-5078 scheduling@destinreporting.com Packet Pg. 77  1.a 72 1 that's half of what the state will costshare. So that Minutes Acceptance: Minutes of May 29, 2014 2:00 PM (Consider Okaloosa County Tourist Development Council Meeting Minutes (Dale 2 will also be the state's costshare. 3 MR. GUIDRY: Maximum? 4 MR. TRIFILIO: Uh-huh. We also need to provide an 5 additional $37,240, which will be a separate task order 6 for our engineer to do the construction drawings, 7 surveying, and other pre-construction requirements. 8 CHAIRMAN PETERSON: So the total was exactly. 9 MR. TRIFILIO: 160,000. 10 MS. DUNWORTH: That task order came in after we had 11 already done this agenda item. 12 MR. GUIDRY: Okay. So this should be 160? 13 MS. DUNWORTH: Right, right. 14 MR. GUIDRY: No problem. 15 MR. TRIFILIO: And we expect our construction costs 16 to be lower. 17 CHAIRMAN PETERSON: So we're going to really need 18 two motions, right? A motion to accept the grant, and 19 then another motion to transfer the funds? 20 MR. TRIFILIO: I don't know that you need to motion 21 to accept the grant. I think transfer of the funds is 22 what the council's responsibility is. I'll defer to Lynn 23 on that. 24 MS. HOSHIHARA: Right. 25 CHAIRMAN PETERSON: Okay. Just one. Destin Reporting & Technology Group (850) 837-5078 scheduling@destinreporting.com Packet Pg. 78  1.a 73 1 Kelly, do you have something? Minutes Acceptance: Minutes of May 29, 2014 2:00 PM (Consider Okaloosa County Tourist Development Council Meeting Minutes (Dale 2 MR. WINDES: I see where it's transfer from first 3 percentage reserves. I just wanted to make to sure you 4 say the county, but it is the TDC. 5 MR. TRIFILIO: Correct. 6 MR. WINDES: Want to be clear on that. 7 CHAIRMAN PETERSON: And so what we need is a motion 8 to transfer $160,000 from the first penny reserves into 9 the expense account. 10 MR. WINDES: So moved. 11 MR. RIGDON: Second. 12 CHAIRMAN PETERSON: Kelly Windes moves, and Charles 13 Rigdon second. 14 Any further discussion above that? 15 VICE-CHAIRMAN RICE: Mr. Chairman, this was 16 something we voted on, I think, almost a year ago, to 17 have these walkovers worked on. So it's not only good 18 for visitors, it's good for the locals. 19 MR. TRIFILIO: Yeah, and the fact that we have a 20 DEP grant to partner with us 50/50, can't pass that up. 21 CHAIRMAN PETERSON: And this will be done in 22 November; right? Whenever we have the least -- not July. 23 MR. TRIFILIO: Yeah. Well, the one good thing 24 about this is these are -- these accessways are -- 25 they're accessible really only by bicycle, or by walking. Destin Reporting & Technology Group (850) 837-5078 scheduling@destinreporting.com Packet Pg. 79  1.a 74 1 There's no parking lots associated with these that we're Minutes Acceptance: Minutes of May 29, 2014 2:00 PM (Consider Okaloosa County Tourist Development Council Meeting Minutes (Dale 2 talking about. The next item is a different matter. 3 MR. GUIDRY: Just, where are they? 4 MR. TRIFILIO: So these -- 5 MR. GUIDRY: Where are they? 6 MR. TRIFILIO: They're pretty much throughout all 7 of the island, from all the way down from your El 8 Matador, up to Accessway 1. 9 MR. GUIDRY: How many are there? 10 MR. TRIFILIO: We're looking at six. We haven't 11 decided a hundred percent yet we're going to do all six, 12 because there's some issues with people that have done 13 landscaping that apparently is in county right-of-way, so 14 there's some issues that we're going to have to work 15 around. 16 So we haven't done the fieldwork yet to be able to 17 answer that question. But six is what we're looking at. 18 CHAIRMAN PETERSON: Kelly? 19 MR. WINDES: Before we vote, one thing I like about 20 this project, Jim, is ever since I've been on this 21 committee, when I'm out on the streets, I hear, let's do 22 something with TDC dollars that's more tangible, 23 something we can hold in our hand. This is in that 24 nature. 25 And I think the public and the citizens are going Destin Reporting & Technology Group (850) 837-5078 scheduling@destinreporting.com Packet Pg. 80  1.a 75 1 to appreciate this kind of a project -- not taking away Minutes Acceptance: Minutes of May 29, 2014 2:00 PM (Consider Okaloosa County Tourist Development Council Meeting Minutes (Dale 2 from all this important advertising, but this is a 3 different animal. So I think they'll be appreciative of 4 it. 5 MR. GUIDRY: Yeah. Product improvement. 6 CHAIRMAN PETERSON: Any other comments? 7 All