Okaloosa County School Board — Regular Meeting, May 28, 2013 — reading text

the amount of $5,042.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,042.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for cafeteria tables in the amount of $5,042.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Mary Esther Elementary School for cafeteria tables. File Attachments Mary Esther ES Cafeteria Tables Quote.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for April 2013 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action :  Motion to approve the Monthly Financial Statement for April 2013. Public Content The financial statement for the month ending April 30, 2013, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials April 2013.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.5 Budget Amendment #8 - Fiscal Year 2012-2013, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,075,435.63 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #8 - Fiscal Year 2012-2013. Public Content On September 10, 2012, the School Board adopted the budget for fiscal year 2012-2013. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; increases or decreases in appropriations to more accurately reflect estimated expenditures for schools, departments, and projects to make changes to their budgets in order to better utilize finds. These amendments facilitate District operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006New Revenue Appropriated During the Month of April 2013: General Fund $ 313,287.18 Debt Service Funds 0.00 Capital Projects Funds 18,634.90 Other Special Revenue Funds - Federal 723,211.80 Other Special Revenue Funds - Food Service 20,301.75 Total - All Funds $ 1,075,435.63 File Attachments B-A 8 - April 2013.pdf (795 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Invoices for Payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-28-13.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : May 28, 2013 Fiscal Impact : Yes Dollar Amount : $6,600.00 Budgeted : No Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel to state competitions, Culinary Programs, Leadership projects, Softball Programs and classroom supplies. File Attachments May 28, 2013 - Donations.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 Authorization to appropriate Federal Impact Aid Funds and make a  payment in the amount of $9,095.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,095.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to authorize the appropriation of Federal Impact Aid Funds and make a payment in the amount of $9,095.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its second voucher for Impact Aid Section 8003 Payments dated May 9, 2013, in the amount of $351,373.80 for the 2013 Claiming Year (Claim Filed January 2012). The charter schools have made a request to receive Federal Impact Aid Funds for eligible