Okaloosa County School Board — Regular Meeting, May 28, 2013

Tuesday, May 28, 2013 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Cindy Frakes Meeting : May 28, 2013 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Mary Beth Jackson Meeting : May 28, 2013 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : May 28, 2013 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 28, 2013 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Personnel Appointments: Added as item 5.2, Transfer of Yvonne Michna to Principal, Longwood Elementary School; Consent 7.11 Exempted Purchase, Discovery Education, was deleted; item 7.14, Amendment to Service Agreement 13-96 with Jason McKinley, was deleted; item 7.23 School Food Service  Agreement with Okaloosa Academy, Inc., was deleted. Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda as amended: Personnel Appointments: Added as item 5.2, Transfer of Yvonne Michna to Principal, Longwood Elementary School; Consent 7.11 Exempted Purchase, Discovery Education, was deleted; item 7.14, Amendment to Service Agreement 13-96 with Jason McKinley, was deleted; item 7.23 School Food Service Agreement with Okaloosa Academy, Inc., was deleted. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.1 Transfer of Marline VanDyke to Principal, Edwins Elementary School, recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action Budget Source : Edwins Elementary School Budget Recommended Action : Motion to approve the transfer of Marline VanDyke to Principal of Edwins Elementary School. Public Content The Superintendent is recommending the transfer of Marline VanDyke, Principal of Riverside Elementary School, to Principal of Edwins Elementary School. Motion & Voting Motion to approve the transfer of Marline VanDyke to Principal of Edwins Elementary School. Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.2 Transfer of Mildred Yvonne Michna to Principal, Longwood Elementary School, recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action Budget Source : Longwood Elementary School Budget Recommended Action : Motion to approve the transfer of Yvonne Michna to Principal of Longwood Elementary School. Public Content The Superintendent is recommending the transfer of Yvonne Michna, Principal of Kenwood Elementary School to Principal of Longwood Elementary School. Motion & Voting Motion to approve the transfer of Yvonne Michna to Principal of Longwood Elementary School. Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 6. Committee and Staff Reports Subject : 6.1 In-County Travel paid for the period of April 25 - May 8, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 28, 2013 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of April 25 - May 8, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Apr 25-May 8.pdf (18 KB) 6. Committee and Staff Reports Subject : 6.2 Out-of-County Travel paid for the period of April 25 - May 8, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 28, 2013 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of April 25 - May 8, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Apr 25-May 8.pdf (17 KB) 6. Committee and Staff Reports Subject : 6.3 Updates to Okaloosa County School Health Services Manual, presented by Lois Handzo, Program Director of Student Services Meeting : May 28, 2013 - Regular Meeting Type : Information Public Content The original Okaloosa County School Health Services Manual was presented to the Board as Information on June 27, 2011. Updates were presented on July 9, 2012. Pages 7-8 provide updated immunization requirements. Page 48 removes the maximum of 30 days supply of over the counter medication a parent can provide to the school at one time. Page 60 III B, adds an "h" to include Pancreatic insufficiency as a condition that requires an Individual Health Care Plan, per updated legislation. Page 60 III E. 1. also adds pancreatic insufficiency to the list of conditions that response is needed for potential emergencies. File Attachments Okaloosa County School Health Manual Updates.5.2013.pdf (1,620 KB) 7. Consent Agenda Subject : 7.1 Approval of the Minutes of Workshop Meeting of May 9, 2013; Minutes of Regular Meeting of May 13, 2013; and Minutes of Student Disciplinary Hearing of May 9, 2013, recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of May 9, 2013; Minutes of Regular Meeting of May 13, 2013; and Minutes of Student Disciplinary Hearing of May 9, 2013. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 5-9-2013 Workshop DRAFT.pdf (172 KB) 5-13-2013 Meeting DRAFT.pdf (171 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.2 Appropriation of District 2 School Board Member Capital Outlay Funds to Destin Elementary School for carpet in the amount of $6,250.65, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,250.65 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Destin Elementary School for carpet in the amount of $6,250.65. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Destin Elementary School for carpet. File Attachments Destin ES Carpet Quote.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for cafeteria tables in the amount of $5,042.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,042.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for cafeteria tables in the amount of $5,042.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Mary Esther Elementary School for cafeteria tables. File Attachments Mary Esther ES Cafeteria Tables Quote.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for April 2013 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action :  Motion to approve the Monthly Financial Statement for April 2013. Public Content The financial statement for the month ending April 30, 2013, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials April 2013.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.5 Budget Amendment #8 - Fiscal Year 2012-2013, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,075,435.63 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #8 - Fiscal Year 2012-2013. Public Content On September 10, 2012, the School Board adopted the budget for fiscal year 2012-2013. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; increases or decreases in appropriations to more accurately reflect estimated expenditures for schools, departments, and projects to make changes to their budgets in order to better utilize finds. These amendments facilitate District operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006New Revenue Appropriated During the Month of April 2013: General Fund $ 313,287.18 Debt Service Funds 0.00 Capital Projects Funds 18,634.90 Other Special Revenue Funds - Federal 723,211.80 Other Special Revenue Funds - Food Service 20,301.75 Total - All Funds $ 1,075,435.63 File Attachments B-A 8 - April 2013.pdf (795 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Invoices for Payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-28-13.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : May 28, 2013 Fiscal Impact : Yes Dollar Amount : $6,600.00 Budgeted : No Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel to state competitions, Culinary Programs, Leadership projects, Softball Programs and classroom supplies. File Attachments May 28, 2013 - Donations.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 Authorization to appropriate Federal Impact Aid Funds and make a  payment in the amount of $9,095.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,095.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to authorize the appropriation of Federal Impact Aid Funds and make a payment in the amount of $9,095.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its second voucher for Impact Aid Section 8003 Payments dated May 9, 2013, in the amount of $351,373.80 for the 2013 Claiming Year (Claim Filed January 2012). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2013 claiming year. The calculation for the 2013 claiming year is based on the number of eligible student cards submitted during the 2011-2012 school year. The payments to Charter Schools are as follows: • Okaloosa Academy - $274.00 • NWFSC Collegiate High School - $1,600.00 • Liza Jackson Preparatory School - $7,176.00 • AMIKids - Emerald Coast - $45.00 File Attachments Agenda - Fed Impact Aid 2013 Pmt 2 05282013.pdf (122 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 Renewal of the Lease Extension Agreement between the School Board of Okaloosa County and Northwest Florida Visionnaires, Inc., presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : May 28, 2013 Absolute Date : May 28, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Lease Extension Agreement with  Northwest Florida Visionnaires. Public Content Approval is requested to renew the Lease Agreement with the Northwest Florida Visionnaires for the property at 538 Bob Sikes Blvd. in Fort Walton Beach for an additional term of one (1) year. This renewal is subject to three (3) more one year renewals upon mutual agreement of the parties. File Attachments Visionnaires Lease Extension Agreement 2013.pdf (80 KB) Visionnaires request for renewal 2013-2014.pdf (296 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.10 Factory Direct Agreement:Carrier Corporation, presented by Vince Windham, Program Director of Purchasing, and  recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General and Capital Funds, Project Varies Recommended Action : Motion to approve Factory Direct Agreement with Carrier Corporation. Vendors are Hill Company Gulf States, LLC and Mingledorff's, Inc. The term of this agreement is May 29, 2013 through May 28, 2014, based on factory direct pricing levels and used on an 'as needed' basis. Public Content The purpose of this agreement is to provide factory direct pricing for the purchase of Carrier equipment. All Carrier chilled water equipment is sold by the Hill Company Gulf States, LLC. Carrier direct expansion equipment is sold by Mingledorff's Inc. The term of this agreement is May 29, 2013 through May 28, 2014, based on factory direct pricing levels and used on an 'as needed' basis. A copy of the agreement is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments Carrier-Factory Direct Pricing Agreement.pdf (184 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.11 Deleted - Exempted Purchase 6A 1.012(11)(b) Discovery Education, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $50,755.00 Budgeted : Yes Budget Source : General Funds, Project 3009, Instructional Technology Software Recommended Action : Motion to approve Exempted Purchase 6A 1.012(11)(b) Discovery Education, which will provide streaming site licenses for high schools, middle schools and elementary schools throughout the district as listed in Exhibit A of the attached document. The cost is $50,755.00 and the contract is effective July1, 2013 through June 30, 2014. Public Content The Discovery Education service will provide streaming site licenses throughout district high schools, middle schools and elementary schools as listed in Exhibit A of the attached document. The cost is $50,755.00 and the funding source is General Funds, Project 3009, Instructional Technology Software. The term of the contract is July 1, 2013 through June 30, 2014. A copy of the quote is attached. For additional information, please contact Duscha Ross, Specialist, Instructional Technology at (850) 689-7160. File Attachments AMENDED DISCOVERY EDUCATION SUBSCRIBER AGREEMENT.pdf (239 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.12 Tag-On Bid: 13-0036 Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs,  presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on to The School Board of Sarasota County, FL bid number 13-0036 Basketball/ Tennis/Play Courts Resurfacing with Line Striping and Repairs. This is a term bid based on fixed pricing for the contract period of 5/7/2013 through 5/6/2014, to be used district-wide on an 'as needed' basis. Public Content The purpose of this bid is to provide services required for resurfacing, line striping, and repairs to outdoor basketball courts, tennis courts,play courts, and other surfaces not designated on an 'as needed' basis, at a fixed price for the contract period of 5/7/2013 through 5/6/2014. The awarded vendor is Elite Court Construction, Inc. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments TABULATION-AWARD-BASKETBALL-TENNIS-PLAY COURTS RESURFACING.pdf (103 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.13 Request to Tag-On to Bid: 3445AH Food Service, Large Equipment, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve tagging on to the Marion County Public Schools bid 3445AH Food Service, Large Equipment. This is a catalog discount bid, based on fixed percentage off pricing, for the contract period of June 1, 2013 through May 31, 2014, to be used on an 'as needed' basis. Public Content This bid provides catalog discounts, based on fixed percentage off pricing, for the contract period of June 1, 2013 through May 31, 2014, to be used on an 'as needed' basis. The vendors are Designs, Furnishings, Equipment, Inc.; and International Restaurant Distributors. A copy of the award tabulation is attached. For additional information, please contact Richard D. Norris, Specialist, Food Service at (850) 301-3020. File Attachments 3445AH Food Service, Large Equipment.pdf (539 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.14 Deleted - Amendment to Service Agreement #13-96 between Jason McKinley and the School Board of Okaloosa County on behalf of the Student Services/Safe Schools  Department, presented by Vince Windham, Program Director of Purchasing and the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,000.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve Amendment to Service Agreement # 13-96 between Jason McKinley and the School Board of Okaloosa County on behalf of the Student Services/Safe Schools Department. Amendment extends the term of the agreement from May 31, 2013 to June 30, 2013, as well as increasing the total amount not to exceed by $5,200.00, revising the total not to exceed to $10,000.00. Public Content This is an amendment to Service Agreement #13-96 between Jason McKinley and the School Board of Okaloosa County on behalf of the Student Services/Safe Schools Department. The changes are as follows: 1. Amend the original term of the agreement to extend the completion date from May 31, 2013 to June 30, 2013, due to additional time needed to provide thorough assessment of all schools, as well as to provide a review and recommendation of companies that provide armed guard services and reviewing the cost effectiveness of private companies compared to the current SRO program. 2. Financing shall be amended to increase the flat fee to be paid to provider by $5,200.00 for extended time and services. Total contract amount not to exceed revised from $4,800.00 to $10,000.00. 3. All other terms and conditions of the original Independent Contractor Service Agreement shall remain in full force and effect. A copy of the amendment and the original Service Agreement are attached. For additional information, please contact Mary Beth Jackson, Superintendent of Schools. File Attachments Amendment to SA# 13-96.pdf (268 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.15 Leave Without Pay, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.16 Personnel recommendations, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to show who has been hired, transferred or had a change of hours in the instructional and educational support positions. File Attachments May 28, 2013 Ed Support Recommendations Board Report.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.17 Employment Separations, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the employment separations. Public Content These are employees who no longer work for the Okaloosa County School District. File Attachments May 28, 2013 Separations Board Report.pdf (103 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.18 Reinstatement of sick leave due to line-of-duty illness/injury/medical examination, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illness/ injury/medical examination. Public Content The purpose of this item is to reinstate sick leave to employees who became ill or injured while at work due to their line-of-duty. Renee Mayville, Personnel, 3.75 hours Mary Jane Sullivan, Lewis School, 7.5 hours Jacque Whittle, Walker Elementary, 7.5 hours Betsy Cunningham, Riverside Elementary, 4.0 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.19 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : May 28, 2013 Absolute Date : May 28, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Attendance Waivers. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.20 Okaloosa S.C.I.E.N.C.E. (Science; Community-  Involvement; Engagement; Networking; Capacity- Enhancement) Military Connected Academic and Support Program Grant Application, presented by Kaye McKinley, Deputy Superintendent, and recommended by the Superintendent. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : May 28, 2013 Absolute Date : May 28, 2013 Fiscal Impact : No Dollar Amount : $2,499,468.00 Budgeted : No Budget Source : Grant Recommended Action : Motion to approve the Okaloosa S.C.I.E.N.C.E. (Science; Community- Involvement; Engagement; Networking; Capacity- Enhancement) Military Connected Academic and Support Program Grant Application in the amount of $2,499,468.00. Public Content Through Okaloosa S.C.I.E.N.C.E., students will enhance science-related test scores and grades and prepare for future studies and careers in STEM fields by engaging in an innovative, comprehensive STEM-based curriculum involving a significant experiential learning component. In partnership with a host of high profile organizations such as the Smithsonian Institution, Harvard University and the Officer Snook Water Pollution Program, this unique model will leverage the latest technology and curriculum from cutting-edge programs like the Encyclopedia of Life and Smithsonian Wild in order to provide students with an “encompassing view” of the natural world around them. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.21 Agreement to Furnish Food Service for the Summer Food Service Program between the School Board of Okaloosa County and the Bay Area Food Bank, presented by Rick Norris, Specialist for Food Services, and recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 01, 2013 Absolute Date : Jun 01, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Food Service Agreement between the School Board of Okaloosa County and the Bay Area Food Bank. Public Content The purpose of this agreement is to furnish food service for the summer food service program to Bay Area Food Bank. This agreement enlists Okaloosa County Schools to provide meals that meet the minimum meal pattern requirements to the Bay Area Food Bank. Rates are: Breakfast $1.05 each, Lunch $2.05 each. This agreement shall be effective as of June 1, 2013. * Please see attached for agreement File Attachments Bay Area Food Bank Food Service Agreement.pdf (193 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.22 Agreement to Furnish Food Service for the Summer Food Service Program between the School Board of Okaloosa County and Jackson County Schools/Sodexo, Marianna, FL, presented by Rick Norris, Specialist for Food Services, and  recommended by the Superintendent for approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 01, 2013 Absolute Date : Jun 01, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Food Service Agreement between the School Board of Okaloosa County and Jackson County Schools/Sodexo, Marianna, FL 32447. Public Content Content The purpose of this agreement is to furnish food service for the summer food service program to Jackson County Schools/ Sodexo, Marianna, FL 32447. This agreement enlists Okaloosa County School District to provide meals that meet the minimum meal pattern requirements to the Bay Area Food Bank. Rates are: Breakfast $1.08 each , Lunch $1.89 each. This agreement shall be effective as of June 1, 2013 to 8/10/2013. * Please see attached for agreement File Attachments Jackson County Food Service Agreement.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.23 Deleted - School Food Service Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc., presented by Rick Norris, Specialist for Food Services, and recommended by the Superintendent of approval. Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 01, 2013 Absolute Date : Jun 01, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Food Service Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc. Public Content Content The purpose of this agreement is to furnish food service for the Okaloosa County School District's school calendar year 2013-2014 to Okaloosa Academy, Inc. This agreement enlists Okaloosa County School District to provide meals that meet the minimum meal pattern requirements to Okaloosa Academy, Inc. Rates are: Breakfast $1.60 each, Lunch $3.25 each. This agreement shall be effective as of June 1, 2013 to June 30, 2014. * Please see attached for agreement File Attachments Okaloosa Academy FOOD SERVICE AGREEMENT 2013.pdf (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.24 School Food Service Agreement between the School Board of Okaloosa County and AMI Kids Emerald Coast, Inc., presented by Rick Norris, Specialist for Food Services, and recommended by the Superintendent for approval. Meeting :  May 28, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 01, 2013 Absolute Date : Jun 01, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Food Service Agreement between the School Board of Okaloosa County and AMI Kids Emerald Coast, Inc. Public Content The purpose of this agreement is to furnish food service for the Okaloosa County School District's school calendar year 2013-2014 to AMI Kids Emerald Coast,Inc. This agreement enlists Okaloosa County School District to provide meals that meet the minimum meal pattern requirements to AMI Kids Emerald Coast Inc. Rates are $3.25 per meal to be picked up by AMI Kids. This agreement shall be effective as of July 1, 2013 to June 30, 2014. * Please see attached for agreement File Attachments AMI KIDS- 2013 FOOD SERVICE AGREEMENT.pdf (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.25 Approval of the Consent Agenda Meeting : May 28, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 28, 2013 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Out-of-State Student Trip Requests, submitted by the Superintendent Meeting : May 28, 2013 - Regular Meeting Type : Information Public Content Attached is a list of out-of-state student trip requests approved by the Superintendent. File Attachments Field Trip Report Form mtg. 5.28.13.pdf (143 KB) 13. Superintendent's Business Subject : 13.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 28, 2013 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : May 28, 2013 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Notices Subject : 16.1 Public Notice Meeting : May 28, 2013 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. 16. Public Notices Subject : 16.2 Notice of Student Disciplinary Hearing (5:00 p.m.) Meeting : May 28, 2013 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on May 28, 2013, beginning at 5:00 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student.