Okaloosa County School Board — Workshop Meeting, October 19, 2017 — reading text

Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials 2017-09.pdf (689 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill 10-23-17.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 23, 2017 Absolute Date : Oct 23, 2017 Fiscal Impact : Yes Dollar Amount : $17,788.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies File Attachments Donations 2017-10-23.pdf (227 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Payroll Warrant Register and Accounts Payable Warrant Register for September 2017, totaling $22,790,881.13; and Bank Transfers for September 2017, totaling $11,740,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $22,790,881.13 and Bank Transfers in the amount of $11,740,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for September 2017, totaling $22,790,881.13; and Bank Transfers for September 2017, totaling $11,740,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 03 - MIS 3478 - Warrant Register - September 2017.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase Over $25,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,387.50 Budgeted : Yes Budget Source : Capitals Funds, Project 5341 District Wide - ADA Playgrounds Recommended Action : Motion to approve the purchase of playground equipment for Shalimar Elementary School from Playmore Recreational Products & Services in the amount of $38,387.50. Public Content Request approval to purchase playground equipment for Shalimar Elementary School from Playmore Recreational Products & Services in the amount of $38,387.50. The purchase is made through School District of Manatee County Tag-On Bid 16-0025-MR. Funds will be paid from Capital, Project 5341 District Wide - ADA Playgrounds. A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments PLAYMORE QUOTE- SHALIMAR.pdf (480 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Amendment to Commercial Services Agreement (CSA): Cox Communications Gulf Coast, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $23,340.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the Amendment to CSA with Cox Communications Gulf Coast, LLC. Public Content Request approval to amend the CSA with Cox Communications Gulf Coast, LLC, to increase the bandwidth at twelve (12) school locations per pricing for ITB 15-09 Telecommunication Services for Wide Area Network (WAN). The increase per month is $1,945.00 for a total annual increase of $23,340.00. Funding will be paid from General Funds. A copy of the Amendment to CSA is attached, as well as the original award tabulation for reference. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7153. File Attachments AMENDMENT TO CSA-ITB 15-09.pdf (220 KB) 15-09 TAB.pdf (813 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Agreement to grant a Stormwater Drainage Easement to the City of Destin, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 23, 2017 Absolute Date : Oct 23, 2017 Recommended Action : Motion to approve the agreement for granting a STORMWATER DRAINAGE EASEMENT to the City of