Okaloosa County School Board — Workshop Meeting, October 19, 2017

Thursday, October 19, 2017 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 19, 2017 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 19, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of the Crestview Rotary Club and the Republican Women of Okaloosa Federated for their contribution of providing every third grade student in Okaloosa County with a personal dictionary, presented by the Superintendent Meeting : Oct 19, 2017 - Workshop Meeting Type : Recognition Public Content Republican Women Okaloosa Federated (RWOF) is proud to have participated in the National Federation of Republican Women Dictionary Project for the past ten years. The goal of this program is to assist all students in becoming good writers, active readers, creative thinkers, and resourceful learners by providing them with their own personal dictionary. The dictionaries are a gift to each student to use at school and at home for years to come. Educators see third grade as the dividing line between learning to read and reading to learn. This Student Dictionary contains biographies of the U.S. Presidents, the Declaration of Independence, the United States Constitution, Facts about the planets in the solar system, Maps of the seven continents, Information about the 50 states and Weights and Measures. We are excited that this year we were able to provide EVERY third grade student in South Okaloosa with their own dictionary. â—� Crestview Rotary Club: In addition to delivering dictionaries to all north Okaloosa County 3rd graders, other projects the Crestview Rotary Club has contributed to the local schools during the past 12 months are: Provided copies of the U.S. Constitution to all north Okaloosa County 7th graders, to coincide with their Constitution study units; special projects including Baker ROTC, Laurel Hill and Southside Elementary; Bob Sikes Robotic Team’s travel needs to national competition; and assisted Crestview High School’s Interact Club with construction of a parade float for Homecoming. This year’s Board of Directors for the Rotary Club of Crestview are Samma Brannon (President), Deb Gething (President Elect), Nikki Schneberger (Secretary), Allyson Oury (Treasurer), Dale Henderson (Director), Matthew Southard (Director), Carla Reinlie (Director), Larry Ward (Immediate Past President) and Mike Connell (Sergeant at Arms). 4. Visitors Subject : 4.1 Gene Earley - Superintendent's Request for Separate Legal Representation Meeting : Oct 19, 2017 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of September 21 - October 4, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 19, 2017 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of September 21 - October 4, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Sept 21 - Oct 4.pdf (17 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of September 21 - October 4, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 19, 2017 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of September 21 - October 4, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Sept 21 - Oct 4.pdf (13 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 The Okaloosa Public Schools Foundation, Inc. – A Component Unit of the Okaloosa County District School Board – Financial Statements for Year Ended June 30, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 19, 2017 - Workshop Meeting Type : Information Public Content Chapter 6A-1.0013, State Board of Education – Administrative Rules, requires “the board of directors of each school board direct-support organization to provide for an audit of the school board direct-support organization to be conducted in accordance with the American Institute of Certified Public Accountants (AICPA) auditing standards”. The audit report must include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules, the direct-support organization corporate charter and bylaws, and commentary as to financial management and irregularities. The independent certified public accounting firm of Carr, Riggs & Ingram, LLC. performed the audit of the Okaloosa Public School Foundation, Inc. File Attachments Okaloosa Public Schools Foundation - FY17 AFS.PDF (1,243 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of October 5, 2017; Minutes of the Workshop Meeting of October 5, 2017; Minutes of the Attorney-Client Session of October 5, 2017; Minutes of the Regular Meeting of October 9, 2017, recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of October 5, 2017; Minutes of the Workshop Meeting of  October 5, 2017; Minutes of the Attorney-Client Session of October 5, 2017; Minutes of the Regular Meeting of October 9, 2017, recommended by the Superintendent for approval. File Attachments 10-5-2017 Workshop DRAFT.pdf (166 KB) 10-9-2017 Meeting DRAFT.pdf (169 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Okaloosa Technical College and CHOICE High School for SALTO Door Lock System, in the amount of $5,000.00, presented by Dr. Lamar White, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,528.82 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Okaloosa  Technical College and CHOICE High School for SALTO Door Lock System in the amount of $5,000.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Okaloosa Technical College and CHOICE High School for SALTO Door Lock System in the amount of $5,000.00. The remaining cost in the amount of $7,528.82 will be paid with District 3 School Board Member Capital Outlay Funds. File Attachments OTC CHOICE - SALTO Locks Task Order 85.pdf (514 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Okaloosa Technical College and CHOICE High School for SALTO Door Lock System, in the amount of $7,528.82, presented by Rodney L. Walker, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,528.82 Budgeted : Yes Budget Source :  School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Okaloosa Technical College and CHOICE High School for SALTO Door Lock System in the amount of $7,528.82. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Okaloosa Technical College and CHOICE High School for SALTO Door Lock System in the amount of $7,528.82. The remaining cost in the amount of $5,000.00 will be paid with District 1 School Board Member Capital Outlay Funds. File Attachments OTC CHOICE - SALTO Locks Task Order 85.pdf (514 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for camera/video system, in the amount of $2,546.08, presented by Rodney Walker, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,546.08 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for camera/video system in the amount of $2,546.08. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Choctawhatchee High School for camera/video system in the amount of $2,546.08. The remaining cost in the amount of $12,797.17 will be paid by the school. File Attachments FWBHS - B&H Quote .pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 4 School Board Capital Outlay Funds to Riverside Elementary School for 25 Chromebooks, in the amount of $9,111.75, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,111.75 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Capital Outlay Funds to Riverside Elementary School for 25 Chromebooks in the amount of $9,111.75. Public Content District 4 School Board Capital Outlay Funds will be appropriated to Riverside Elementary School for Chromebooks in the amount of $9,111.75. File Attachments Riverside ES - Quote for Chromebooks.pdf (71 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Budget Amendment #1 - Fiscal Year 2017-2018 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,118,440.40 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #1 - Fiscal Year 2017-2018 Public Content On September 11, 2017, the School Board adopted the budget for fiscal year 2017-2018. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of September 2017: General Fund $ 1,811,037.90 Debt Service Funds 16,724,366.15 Capital Projects Funds 278,5581.40 Other Special Revenue Funds - Federal 1,302,250.00 Other Special Revenue Funds - Food Service 2,234.95 Total - All Funds $20,118,440.40 File Attachments !BA 01 - Sept 2017.pdf (915 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Monthly Financial Statement for September 2017 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for September 2017 Public Content The financial statement for the month ending September 30, 2017, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials 2017-09.pdf (689 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill 10-23-17.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 23, 2017 Absolute Date : Oct 23, 2017 Fiscal Impact : Yes Dollar Amount : $17,788.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies File Attachments Donations 2017-10-23.pdf (227 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Payroll Warrant Register and Accounts Payable Warrant Register for September 2017, totaling $22,790,881.13; and Bank Transfers for September 2017, totaling $11,740,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $22,790,881.13 and Bank Transfers in the amount of $11,740,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for September 2017, totaling $22,790,881.13; and Bank Transfers for September 2017, totaling $11,740,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 03 - MIS 3478 - Warrant Register - September 2017.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase Over $25,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,387.50 Budgeted : Yes Budget Source : Capitals Funds, Project 5341 District Wide - ADA Playgrounds Recommended Action : Motion to approve the purchase of playground equipment for Shalimar Elementary School from Playmore Recreational Products & Services in the amount of $38,387.50. Public Content Request approval to purchase playground equipment for Shalimar Elementary School from Playmore Recreational Products & Services in the amount of $38,387.50. The purchase is made through School District of Manatee County Tag-On Bid 16-0025-MR. Funds will be paid from Capital, Project 5341 District Wide - ADA Playgrounds. A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments PLAYMORE QUOTE- SHALIMAR.pdf (480 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Amendment to Commercial Services Agreement (CSA): Cox Communications Gulf Coast, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $23,340.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the Amendment to CSA with Cox Communications Gulf Coast, LLC. Public Content Request approval to amend the CSA with Cox Communications Gulf Coast, LLC, to increase the bandwidth at twelve (12) school locations per pricing for ITB 15-09 Telecommunication Services for Wide Area Network (WAN). The increase per month is $1,945.00 for a total annual increase of $23,340.00. Funding will be paid from General Funds. A copy of the Amendment to CSA is attached, as well as the original award tabulation for reference. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7153. File Attachments AMENDMENT TO CSA-ITB 15-09.pdf (220 KB) 15-09 TAB.pdf (813 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Agreement to grant a Stormwater Drainage Easement to the City of Destin, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 23, 2017 Absolute Date : Oct 23, 2017 Recommended Action : Motion to approve the agreement for granting a STORMWATER DRAINAGE EASEMENT to the City of Destin. Public Content The City of Destin is requesting the School Board grant a Stormwater Drainage Easement at the Northwest intersection of Kelly Street and Beach Drive in Destin. An agreement and survey/legal description of the requested easement are attached. File Attachments DestinElementaryDrainageEasement.pdf (87 KB) Survey Kelly Street Destin - Easement request drawing City of Destin.pdf (738 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Lease Extension Agreement between the School Board and the City of Valparaiso, presented by Dr. Bill Smith, Specialist, Custodial Services, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 23, 2017 Absolute Date : Oct 23, 2017 Recommended Action : Motion to approve a Lease Extension Agreement with the City of Valparaiso. Public Content Approval is requested to extend the current lease agreement between the School Board and the City of Valparaiso for the property located adjacent to the Okaloosa STEMM Academy (see Exhibit "A" of current lease.) The current lease has an ending date of October 31, 2017, and may be extended for additional five (5) year periods. This Lease Extension Agreement will begin on November 1, 2017, and terminate on October 31, 2022. File Attachments City of Valparaiso lease agreement Nov-2012.pdf (2,847 KB) Lease Extension Agreement 2017.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 District Instructional Leadership & Faculty Development Grant, presented by Cindy Gates, Director I, Principal Evaluation, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $70,872.00 Budgeted : Yes Budget Source : Instructional Leadership & Faculty Development Grant Recommended Action : Motion to approve the District Instructional Leadership & Faculty Development Grant application. Public Content This grant will provide professional development for Principals and other district administrators in instructional leadership positions. File Attachments 2017-2018 Instructional Leadership and Faculty Development Grant Application.pdf (2,089 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Title IV, Part A, Student Support and Academic Enrichment Grant 2017-2018 RFA, presented by Amy Dale, Specialist, Curriculum & Instruction, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $161,140.58 Budgeted : Yes Budget Source : Title IV, Part A, Student Support and Academic Enrichment Grant Recommended Action : Motion to approve the Title IV, Part A Student Support and Academic Enrichment Grant. Public Content Newly authorized under subpart 1 of Title IV, Part A of the ESEA, the Student Support and Academic Enrichment (SSAE) program is intended to help meet these goals by increasing the capacity of State educational agencies (SEAs), local educational agencies (LEAs), schools and local communities to: 1. Provide students with access to a well-rounded education, 2. Improve safe and healthy school conditions for student learning, and 3. Improve the use of technology in order to improve the academic achievement and digital literacy of all students. (ESEA section 4101). *Funds are allocated based on the Title I formula. For any questions please contact Denise McLaughlin or Amy Dale at 833-4208. File Attachments Title IV Grant Application.pdf (1,285 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 2017-2018 SAC Membership for Okaloosa County Schools, presented by Denise McLaughlin, Specialist, Professional Development, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the 2017-2018 SAC Membership for Okaloosa County Schools. Public Content School Advisory Councils are required to submit their membership annually and have it board approved. File Attachments MIS 1411 School Rosters 17-18.pdf (9,391 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Request to advertise a Public Hearing for revision of School Board Policy 04-29 Reporting Suspected Acts of Child Abuse, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve request to advertise revision of School Board Policy 04-29 Reporting Suspected Acts of Child Abuse. Public Content A Public Hearing will be held to receive public input on the proposed revisions to School Board Policy 04-29 Reporting Suspected Acts of Child Abuse. Revisions are being proposed to reflect updates to meet the needs of the district. For additional information, please contact Teri Schroeder, Program Director, Student Intervention Services, at 833-3108. File Attachments 04-29 Reporting Suspected Acts of Child Abuse-REDLINED.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Request to advertise a Public Hearing for revision of School Board Policy 04-30 Child Protective Custody and Child Protective Investigation Interviews at School, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve request to advertise a Public Hearing for revision of School Board Policy 04-30 Child Protective Custody and Child Protective Investigation Interviews at School. Public Content A public hearing will be advertised to receive public input on the proposed revisions to School Board Policy 04-30 Child Protective Custody and Child Protective Investigation Interviews at School. Revisions to Policy 04-30 Child Protective Custody and Child Protective Investigation Interviews at School are being proposed to reflect updates to meet the needs of the district. For additional information, please contact Teri Schroeder, Program Director, Student Intervention Services, at 833-3108. File Attachments 04-30 Child Protective CUstody & Child Protective Investigation Interviews at School-REDLINED.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Request to advertise a Public Hearing for revision of School Board Policy 04-43 Prohibition of Bullying and Harassment, presented by Jeff McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve request to advertise a Public Hearing for revision of School Board Policy 04-43 Prohibition of Bullying and Harassment. Public Content A public hearing will be advertised to receive public input on the proposed revisions to School Board Policy 04-43 Prohibition of Bullying and Harassment. Revisions to Policy 04-43 Prohibition of Bullying and Harassment are being proposed to reflect updates to meet the needs of the district. File Attachments 04-43 Prohibition of Bullying & Harassment-REDLINED 10-17-2017.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Request to advertise a Public Hearing for revision of School Board Policy 06-28  Reporting Violations of Equity Policies; Prohibiting Discrimination and Harassment, presented by Jeff McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve request to advertise a Public Hearing for revision of School Board Policy 06-28 Reporting Violations of Equity Policies; Prohibiting Discrimination and Harassment. Public Content A Public Hearing will be advertised to receive public input on the proposed revisions of School Board Policy 06-28 Reporting Violations of Equity Policies; Prohibiting Discrimination and Harassment. Revisions to Policy 06-28 are being proposed to reflect updates to meet the needs of the district. File Attachments 06-28 Reporting Violations of Equity Policies-REDLINED 10-16-2017.pdf (98 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Request to advertise a Public Hearing for revision of School Board Policy 06-33 Suspension and Dismissal of Employees, presented by Jeff McInnis, Attorney to the Board, and recommended by  the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve request to advertise a Public Hearing for revision of School Board Policy 06-33 Suspension and Dismissal of Employees. Public Content A public hearing will be advertised to receive public input on the proposed revisions to School Board Policy 06-33 Suspension and Dismissal of Employees. Revisions to Policy 06-33 Suspension and Dismissal of Employees are being proposed to reflect updates to meet the needs of the district. File Attachments 06-33 Suspension Dismissal of Employees-REDLINED 10-17-17.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Out-of-Field Report for the 2017-2018 school year, presented by Karen Peek, Program Director, Professional Services and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to approve the list of out-of-field teachers presented. Public Content The attached list of teachers have been deemed out-of-field because they do not currently hold the certification required based on classes taught. The State requires teachers be reported to the Board who are out-of-field. File Attachments Out-of-Field Board Approval Report 10-23-2017.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Deferred Retirement Option Program (DROP), presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve new participants in the Deferred Retirement Option Program (DROP). Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). File Attachments October 23, 2017 DROP Board Report.pdf (205 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Personnel Recommendations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments BOARD REPORT OCTOBER 23, 2017.pdf (7 KB) October 23, 2017 Instructional Board Report.pdf (113 KB) October 23, 2017 Ed Support Board Report.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Employment Separations, presented by Stacie Smith, Assistant Superintendent, Human  Resources, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SEPARATIONSOct23rd2017.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Employees on Administrative Leave, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employees on Administrative Leave. Public Content The following employees are on Administrative Leave: EID 116788 EID 116146 EID 103000 EID 120855 EID 104747 EID 120384 EID 105812 EID 105260 EID 110742 EID 117373 EID 104210 EID 108075 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.30 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Sharon Goree, Elliott Point, 7.50 hours Donna Konefal, Elliott Point, 2.50 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Oct 19, 2017 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Oct 19, 2017 - Workshop Meeting Type : Action, Information 10. Information Technology Seat Management Contract Subject : 10.1 Task Order No. 83, Destin Middle School, for CCTV Repair, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action Preferred Date : Oct 23, 2017 Absolute Date : Oct 23, 2017 Fiscal Impact : Yes Dollar Amount : $15,719.85 Budgeted : No Budget Source : School discretionary and insurance reimbursement funds. Recommended Action : Motion to approve Task Order No. 2-83, Destin Middle School, for CCTV Repair, in the amount of $15,719.85. Public Content Replace security cameras and DVR due to lightning damage. File Attachments Destin MS CCTV Repair Task Order # 2-83.pdf (484 KB) 10. Information Technology Seat Management Contract Subject : 10.2 Task Order No. 2-85 Revision 2, Okaloosa Technical College/CHOICE High School, for 9 SALTO door locks, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action Preferred Date : Oct 23, 2017 Absolute Date : Oct 23, 2017 Fiscal Impact : Yes Dollar Amount : $12,528.82 Budgeted : No Budget Source : School Board Capital Funds. Recommended Action : Motion to approve Task Order No. 2-85 Revision 2, Okaloosa Technical College/CHOICE High School, for 9 SALTO door locks, in the amount of $12,528.82. Public Content Install (9) additional doors to the existing SALTO System. File Attachments OTC CHOICE - SALTO Locks Task Order 85.pdf (514 KB) 10. Information Technology Seat Management Contract Subject : 10.3 Task Order No. 68, Southside School, for cable drops and installation of conduit for two cameras, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action Preferred Date : Oct 23, 2017 Absolute Date : Oct 23, 2017 Fiscal Impact : Yes Dollar Amount : $8,068.50 Budgeted : No Budget Source : School discretionary and insurance reimbursement funds. Recommended Action : Motion to approve Task Order No. 68, Southside School, for cable drops and installation of conduit for two cameras, in the amount of $8,068.50. Public Content Replace cable drops and install conduit for two cameras. Replace one camera. File Attachments Southside Task Order # 2-68.pdf (214 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 19, 2017 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Oct 19, 2017 - Workshop Meeting Type : Information File Attachments 10-23-2017 Student Trip Requests.pdf (5,135 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 19, 2017 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Oct 19, 2017 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Hearing Subject : 14.1 Public Hearing for adoption of revised School Board Policy 1-21 Wellness Policy, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Oct 19, 2017 - Workshop Meeting Type : Action Fiscal Impact : No Recommended Action : Motion to approve revised School Board Policy 1-21 Wellness Policy. Public Content A public hearing will be held to receive public input and consider approval of revised School Board Policy 1-21 Wellness Policy. File Attachments 1-21 School Wellness Policy.pdf (201 KB) 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Oct 19, 2017 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Oct 19, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on October 19, 2017, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Notice of Public Hearing - 6:15 p.m. Meeting : Oct 19, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on October 23, 2017, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of: Revised School Board Policy 1-21 Wellness Policy Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 16. Public Notices Subject : 16.3 Public Notice Meeting : Oct 19, 2017 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.