Okaloosa County BOCC — December 15, 2016 — f. Okaloosa Beach Safety — reading text

TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: December 15, 2016 TO: Tourist Development Council FROM: Darrel Jones, Interim Tourist Development Department Director Charlotte Dunworth, Finance, Administration, & Compliance Manager SUBJECT: Okaloosa County Beach Safety Expenditure Reimbursement STATEMENT OF ISSUE: Request approval to reimburse Okaloosa County Beach Safety expenditures for the month of October. BACKGROUND: F.S. 125.0104 was recently amended to authorize that the County may use up to 10 percent of the tax revenue received from the first three pennies to reimburse expenses incurred in providing public safety services needed to address impacts related to increased tourism. Reimbursement requires a recommendation of the Council and majority vote of the Board. OPTIONS: Approve or Deny RECOMMENDATION TO BCC: Approve reimbursement of Okaloosa County Beach Safety expenditures for the month of October in the amount of $34,484.21. Charlotte Dunworth From: Alvin Henderson Sent: Friday, December 09, 2016 12:05 PM To: Rich Huffnagle Cc: Michelle Huber; Charlotte Dunworth Subject: RE: Beach Safety Expenditures for October Approved Alvin Henderson Jr., CEM, CFPS Director Okaloosa County Department of Public Safety 90 College Boulevard East Niceville, FL 32578 Phone: 850‐651‐7150 Fax: 850‐651‐7170 Mobile: 850‐461‐0469 Email: ahenderson@co.okaloosa.fl.us Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e‐mail communication, including your e‐mail address, may be subject to public disclosure. From: Rich Huffnagle Sent: Tuesday, December 06, 2016 10:29 To: Alvin Henderson <ahenderson@co.okaloosa.fl.us> Cc: Michelle Huber <mhuber@co.okaloosa.fl.us>; Charlotte Dunworth <cdunworth@co.okaloosa.fl.us> Subject: Beach Safety Expenditures for October Sir, Expenditure report and invoice regarding the Beach Safety Division October (Period 1) expenses, for your approval and dispatch to Charlotte Dunworth at the TDD for reimbursement. Thank you! Rich Huffnagle Beach Safety Division Chief Okaloosa County Cell Phone: (850) 259‐5874 Main Tower: (850) 259‐4131 “Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure.” 1  Okaloosa County Board of County Commissioners Beach Safety INVOICE 90 College Boulevard East Invoice Date: 12/06/2016 Niceville, FL 32578 850-651-7150 TO: Okaloosa County TDD 1540 Miracle Strip Parkway, SE Fort Walton Beach, FL 32548 DESCRIPTION AMOUNT Okaloosa County Beach Safety Program Services - October Expenses 34,484.21 See attached for detail sufficient for proper pre-audit and post-audit review. Total 34,484.21 SUNGARD PENTAMATION, INC. PAGE NUMBER: 1 DATE: 12/06/2016 OKALOOSA COUNTY BOCC AUDIT11 TIME: 10:05:15 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’17’ and transact.period=’1’ and transact.key_orgn=’0125’ ACCOUNTING PERIOD: 3/17 FUND − 001 − GENERAL FUND DEPARTMENT − 0125 − BEACH SAFETY ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 512010 SALARIES/WAGES−FULL−TIME 1 /17 10/01/16 11 183,318.00 POSTED FROM BUDGET SYSTEM 1 /17 10/12/16 19 REVSAL −1,901.31 REVERSE 2016 SAL ACCRUAL 1 /17 10/18/16 22 7,060.80 PAYROLL CHARGES 1 /17 10/19/16 19 REV SAL −620.40 REVERSE 2016 SALARY ACCR 1 /17 10/26/16 22 7,836.30 PAYROLL CHARGES TOTAL SALARIES/WAGES−FULL−TIME 183,318.00 12,375.39 .00 512020 SALARIES/WAGES−PART−TIME 1 /17 10/01/16 11 160,794.00 POSTED FROM BUDGET SYSTEM 1 /17 10/12/16 19 REVSAL −2,125.14 REVERSE 2016 SAL ACCRUAL 1 /17 10/18/16 22 5,950.38 PAYROLL CHARGES 1 /17 10/26/16 22 6,458.13 PAYROLL CHARGES TOTAL SALARIES/WAGES−PART−TIME 160,794.00 10,283.37 .00 514010 OVERTIME 1 /17 10/01/16 11 13,000.00 POSTED FROM BUDGET SYSTEM 1 /17 10/12/16 19 REVSAL −32.16 REVERSE 2016 SAL ACCRUAL 1 /17 10/18/16 22 90.04 PAYROLL CHARGES 1 /17 10/26/16 22 236.11 PAYROLL CHARGES TOTAL OVERTIME 13,000.00 293.99 .00 521000 FICA TAXES 1 /17 10/01/16 11 27,320.00 POSTED FROM BUDGET SYSTEM 1 /17 10/12/16 19 REVFICA −356.69 REVERSE SEPT 16 FICA ACCR 1 /17 10/18/16 22 998.74 PAYROLL CHARGES−FRINGE 1 /17 10/26/16 22 1,108.09 PAYROLL CHARGES−FRINGE TOTAL FICA TAXES 27,320.00 1,750.14 .00 522000 RETIREMENT CONTRIBUTIONS 1 /17 10/01/16 11 48,200.00 POSTED FROM BUDGET SYSTEM 1 /17 10/11/16 19 REVACRET −631.40 TO REVERSE 2016 ACCR RET 1 /17 10/18/16 22 1,767.92 PAYROLL CHARGES−FRINGE 1 /17 10/26/16 22 2,038.95 PAYROLL CHARGES−FRINGE TOTAL RETIREMENT CONTRIBUTIONS 48,200.00 3,175.47 .00 523000 LIFE & HEALTH INSURANCE 1 /17 10/01/16 11 39,798.00 POSTED FROM BUDGET SYSTEM 1 /17 10/18/16 22 1,521.00 PAYROLL CHARGES−FRINGE 1 /17 10/18/16 22 68.40 PAYROLL CHARGES−FRINGE 1 /17 10/18/16 22 8.15 PAYROLL CHARGES−FRINGE 1 /17 10/18/16 22 8.75 PAYROLL CHARGES−FRINGE 1 /17 10/26/16 22 1,521.00 PAYROLL CHARGES−FRINGE 1 /17 10/26/16 22 68.40 PAYROLL CHARGES−FRINGE 1 /17 10/26/16 22 8.75 PAYROLL CHARGES−FRINGE 1 /17 10/26/16 22 8.15 PAYROLL CHARGES−FRINGE 1 /17 10/26/16 22 1,000.00 PAYROLL CHARGES−FRINGE RUN DATE 12/06/2016 TIME 10:05:15 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING SUNGARD PENTAMATION, INC. PAGE NUMBER: 2 DATE: 12/06/2016 OKALOOSA COUNTY BOCC AUDIT11 TIME: 10:05:15 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’17’ and transact.period=’1’ and transact.key_orgn=’0125’ ACCOUNTING PERIOD: 3/17 FUND − 001 − GENERAL FUND DEPARTMENT − 0125 − BEACH SAFETY ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 523000 LIFE & HEALTH INSURANCE (cont’d) TOTAL LIFE & HEALTH INSURANCE 39,798.00 4,212.60 .00 523012 CONTRA L&H INS (REBATE) 1 /17 10/01/16 11 .00 POSTED FROM BUDGET SYSTEM 1 /17 10/21/16 19 REBATE −80.00 INS REB ALLOC PER1 TOTAL CONTRA L&H INS (REBATE) .00 −80.00 .00 524000 WORKERS’ COMPENSATION 1 /17 10/01/16 11 12,331.00 POSTED FROM BUDGET SYSTEM 1 /17 10/04/16 19 BUDGET−3 1,028.00 OCTOBER 2016 TOTAL WORKERS’ COMPENSATION 12,331.00 1,028.00 .00 525000 UNEMPLOYMENT COMPENSATION 1 /17 10/01/16 11 2,400.00 POSTED FROM BUDGET SYSTEM TOTAL UNEMPLOYMENT COMPENSATION 2,400.00 .00 .00 531300 PS−HEALTH EXAMS 1 /17 10/01/16 11 465.00 POSTED FROM BUDGET SYSTEM TOTAL PS−HEALTH EXAMS 465.00 .00 .00 540002 TRAVEL OUT−OF−COUNTY 1 /17 10/01/16 11 .00 POSTED FROM BUDGET SYSTEM TOTAL TRAVEL OUT−OF−COUNTY .00 .00 .00 541010 COMMUNICATIONS SERVICE 1 /17 10/01/16 11 1,600.00