Okaloosa County School Board — Workshop Meeting, March 6, 2014 — reading text

appropriation of District 4 School Board Member Capital Outlay Funds to Walker Elementary School for cafeteria tables and office furniture in the amount of $8,476.42. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Walker Elementary School for cafeteria tables and office furniture in the amount of $8,476.42, File Attachments Walker ES Quote Tables & Furniture.pdf (611 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Appointment of Selection Committee for RFP 14-07 School Food Service Management Operations, presented by Rick Norris, Specialist, Food Services, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to appoint the selection committee for RFP 14-07 School Food Service Management Operations. Public Content The Board is requested to appoint a selection committee to evaluate responses to RFP 14-07 School Food Service Management Operations and to return to the Board a recommended short-list of proposed providers for contract negotiation purposes. The committee membership is recommended as follows: Dewey Destin, School Board Member and Committee Chair Rita Scallan, Chief Financial Officer Kaye McKinley, Deputy Superintendent Nick Kootsouradis, Assistant Superintendent for Operations Rick Norris, Specialist, Food Services The School Board Attorney will work with the selection committee throughout the process. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Budget Amendment #5 - Fiscal Year 2013-2014 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $566,797.35 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #5 - Fiscal Year 2013-2014 Public Content On September 9, 2013, the School Board adopted the budget for fiscal year 2013-2014. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of January 2014: General Fund $ 64,377.29 Debt Service Funds 0.00 Capital Projects Funds 4,249.32 Other Special Revenue Funds - Federal 490,243.69 Other Special Revenue Funds - Food Service 7,927.05 Total - All Funds $566,797.35 File Attachments !B-A 5 - Jan 2014.pdf (1,385 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Monthly Financial Statement for January 2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for January 2014. Public Content The financial statement for the month ending January 31, 2014, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials Jan 2014.pdf (550 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 3-10-14.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 10, 2014 Absolute Date : Mar 10, 2014 Fiscal Impact : Yes Dollar Amount : $22,700.00 Budgeted : No Budget Source : N/A Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - March 10, 2014.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Payroll Calendars for 2014-2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 10, 2014 Absolute Date : Mar 10, 2014 Fiscal Impact : Yes Budgeted : Yes Budget Source : Recommended Action : Motion to approve the Payroll Calendars for 2014-2015. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that “all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program.� Fiscal year 2014-2015 payroll calendars are based on the school calendar which was approved by the School Board at the November 12, 2013 School Board Meeting. File Attachments DRAFT Payroll Calendars 2014-2015.pdf (128 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a