Okaloosa County School Board — Workshop Meeting, March 6, 2014

Thursday, March 6, 2014 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Mary Beth Jackson Meeting : Mar 6, 2014 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Cathy Thigpen Meeting : Mar 6, 2014 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Mar 6, 2014 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Mar 6, 2014 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added as Visitors 3.3 Recognition of Kids Tag Art Contest Winners Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 3. Visitors Subject : 3.1 Recognition of the Richbourg School Special Olympic Basketball Team, State Champions in the 2014 Special Olympic Basketball games, presented by the Superintendent Meeting : Mar 6, 2014 - Workshop Meeting Type : Recognition Public Content The Okaloosa Lions competed in the 2014 Special Olympic State Basketball Games on February 22nd and brought home the Gold! This was their first year as a team. Team Members: Jacob Luttrell, Colby Thames, Cierra LeDuc, Leslie Chase and Lester Rivers Coaches: Heather Carmcial, Otto Rosero-Garces and Leigh Rose File Attachments Okaloosa Lions Bring Home the Gold.pdf (29 KB) 3. Visitors Subject : 3.2 Recognition of Fort Walton Beach High School Varsity Cheerleaders as the 2013-2014 Florida High School Activities Association Competitive Cheerleading State Champions in the Extra Large Varsity Division, presented by the Superintendent Meeting : Mar 6, 2014 - Workshop Meeting Type : Recognition Public Content Recognition of Fort Walton Beach High School Varsity Cheerleaders as the 2013-2014 FHSAA Competitive Cheerleading State Champions in the Extra Large Varsity Division. Students and coaches are listed below. Allen, Alexa Blanchard, (Ana) Kate Daugherty, Kacie Dubbs, Ammilia Flores, Alexus Freeman, Sidney Gaddis, Alexa Gashaw, Mary Grater, Niki Harrell, Jesi Holz, Ashley Hyder, Kristin Jones, Justice Landingham, Lindie Lane, Tyla Lawson, Natalie Lewis, Kaycee Marshall, LaDarius Miglionico, Jamie Palenske, Cathryn Pullen, Ashley Purifoy, Jordyn Rathmann, Bailey Raven, Cassidy Richardson, Alexus Rigdon, Lauren Robertson, Hannah Scarver, Tyler Shoults, Darien Steece, Hannah Triplett, Courtney Coaches: Rachel Pritchard and Natalie Schmidt 3. Visitors Subject : 3.3 Recognition of the Kids Tag Art Contest Winners, presented by Ben Anderson, Okaloosa County Tax Collector, and the Superintendent Meeting : Mar 6, 2014 - Workshop Meeting Type : Recognition Public Content The Okaloosa County Tax Collector, in partnership with the Okaloosa County School District, sponsored the Kids Tag Art Program, a fundraiser and art contest for fifth graders. Art students design and create their own specialty plate and in the process raise supplemental monies for classroom art supplies. The contest garnered $5,536.00 for participating elementary schools. The winning tags are available for sale to the public at www.OkaloosaTax.com. Proceeds from public sales go the Okaloosa Education Trust Fund and will be evenly divided among participating schools. The press release from the Okaloosa County Tax Collector's office naming the Award of Distinction Winners and additional information is attached. File Attachments Kids Tag Art Program Press Release.pdf (243 KB) 5. Personnel Appointments Subject : 5.1 Apointment of Principal, Pryor Middle School, recommended by the Superintendent for approval Meeting : Mar 6, 2014 - Workshop Meeting Type : Action Budgeted : Yes Budget Source : Pryor Salary Budget Recommended Action : Motion to approve the appointment of Principal, Pryor Middle School. 5. Personnel Appointments Subject : 5.2 Appointment of Assistant Principal II, Crestview High School, recommended by the Superintendent for approval Meeting : Mar 6, 2014 - Workshop Meeting Type : Action Budgeted : Yes Budget Source : Crestview salary budget Recommended Action : Motion to approve the appointment of Assistant Principal II, Crestview High School. 5. Personnel Appointments Subject : 5.3 Appointment of Assistant Principal II, Baker School, recommended by the Superintendent for approval Meeting : Mar 6, 2014 - Workshop Meeting Type : Action Budgeted : Yes Budget Source : Baker salary budget Recommended Action : Motion to approve the appointment of Assistant Principal II , Baker School. 5. Personnel Appointments Subject : 5.4 Appointment of Assistant Principal II, Fort Walton Beach High School, recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action Budgeted : Yes Budget Source : Fort Walton Beach High School salary budget Recommended Action : Motion to approve the appointment of Assistant Principal II, Fort Walton Beach High School. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of February 6-19, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Mar 6, 2014 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of February 6-19, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Feb 6-19.pdf (22 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of February  6-19, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Mar 6, 2014 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of February 6-19, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Feb 6-19.pdf (13 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 New Level II/School Principal Certification Program, presented by Dr. Diane Kelley, Principal - Evaluation, Training, and Support Meeting : Mar 6, 2014 - Workshop Meeting Type : Information Public Content I am providing an update on our newly revised Level II/School Principal certification program. The information contained within the PowerPoint presentation should serve to inform our Board members as to the overwhelming need and response to our workshop training offerings in this area. File Attachments LEVEL II School Principal Certification Program.pdf (800 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Regular Meeting of February 24, 2014, recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Regular Meeting of February 24, 2014, as recommended by the Superintendent. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 2-24-2014 Meeting DRAFT.pdf (172 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Elliott Point Elementary School for security camera upgrade in the amount of $3,000.00, presented by Cindy Frakes and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Elliott Point Elementary School for security camera upgrade in the amount of $3,000.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School for security camera upgrade in the amount of $3,000.00. File Attachments Elliott Point Security Camera Task Order.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for security camera upgrade in the amount of $7,500.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,500.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for security camera upgrade in the amount of $7,500.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School for security camera upgrade in the amount of $7,500.00. File Attachments Elliott Point Security Camera Task Order.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for a baseball scoreboard in the amount of $2,500.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,500.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for a baseball scoreboard in the amount of $2,500.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for a baseball scoreboard in the amount of $2,500.00. File Attachments FWBHS Baseball Scoreboard.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 3 School Board Member Capital Outlay Funds to Fort Walton Beach High School for a baseball scoreboard in the amount of $2,500.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,500.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Fort Walton Beach High School for a baseball scoreboard in the amount of $2,500.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for a baseball scoreboard in the amount of $2,500.00. File Attachments FWBHS Baseball Scoreboard.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Appropriation of District 3 School Board Member Capital Outlay Funds to Elliott Point Elementary School for security camera upgrade in the amount of $4,500.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,500.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Elliott Point Elementary School for security camera upgrade in the amount of $4,500.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School for security camera upgrade in the amount of $4,500.00. File Attachments Elliott Point Security Camera Task Order.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Appropriation of District 4 School Board Member Capital Outlay Funds to Walker Elementary School for cafeteria tables and office furniture in the amount of $8,476.42, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,476.42 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Walker Elementary School for cafeteria tables and office furniture in the amount of $8,476.42. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Walker Elementary School for cafeteria tables and office furniture in the amount of $8,476.42, File Attachments Walker ES Quote Tables & Furniture.pdf (611 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Appointment of Selection Committee for RFP 14-07 School Food Service Management Operations, presented by Rick Norris, Specialist, Food Services, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to appoint the selection committee for RFP 14-07 School Food Service Management Operations. Public Content The Board is requested to appoint a selection committee to evaluate responses to RFP 14-07 School Food Service Management Operations and to return to the Board a recommended short-list of proposed providers for contract negotiation purposes. The committee membership is recommended as follows: Dewey Destin, School Board Member and Committee Chair Rita Scallan, Chief Financial Officer Kaye McKinley, Deputy Superintendent Nick Kootsouradis, Assistant Superintendent for Operations Rick Norris, Specialist, Food Services The School Board Attorney will work with the selection committee throughout the process. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Budget Amendment #5 - Fiscal Year 2013-2014 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $566,797.35 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #5 - Fiscal Year 2013-2014 Public Content On September 9, 2013, the School Board adopted the budget for fiscal year 2013-2014. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of January 2014: General Fund $ 64,377.29 Debt Service Funds 0.00 Capital Projects Funds 4,249.32 Other Special Revenue Funds - Federal 490,243.69 Other Special Revenue Funds - Food Service 7,927.05 Total - All Funds $566,797.35 File Attachments !B-A 5 - Jan 2014.pdf (1,385 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Monthly Financial Statement for January 2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for January 2014. Public Content The financial statement for the month ending January 31, 2014, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials Jan 2014.pdf (550 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 3-10-14.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 10, 2014 Absolute Date : Mar 10, 2014 Fiscal Impact : Yes Dollar Amount : $22,700.00 Budgeted : No Budget Source : N/A Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - March 10, 2014.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Payroll Calendars for 2014-2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 10, 2014 Absolute Date : Mar 10, 2014 Fiscal Impact : Yes Budgeted : Yes Budget Source : Recommended Action : Motion to approve the Payroll Calendars for 2014-2015. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that “all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program.� Fiscal year 2014-2015 payroll calendars are based on the school calendar which was approved by the School Board at the November 12, 2013 School Board Meeting. File Attachments DRAFT Payroll Calendars 2014-2015.pdf (128 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 CHOICE Technical Center LPN Adult Program Schedule for Summer 2014, presented by Billy Mikel, Principal, CHOICE High School and Technical Center, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,328.67 Budgeted : Yes Budget Source : CHOICE Technical Center 2013-2014 Budget, Project 5110 Recommended Action : Motion to approve the CHOICE Technical Center LPN Adult Program Schedule for Summer 2014. Public Content The Licensed Practical Nursing program would like to conduct summer school classes June 7- July 9, 2014 for adult students. This will allow for a seamless rotation of classes with the senior class graduating in July and the other two classes to resume in August. File Attachments Summer 2014 LPN Adult Program.pdf (24 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 School Volunteer Lists, presented by Kaye McKinley, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Volunteer Lists as presented. Public Content New lists of approved school volunteers by school presented for Board approval. File Attachments Volunteer Requests for 3-10-14.pdf (487 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Renewal of RFB 13-B03 Fuels: Gasoline & Diesel, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of RFB 13-B03 Fuels: Gasoline & Diesel, based on fixed pricing, for an additional one (1) year period. The vendor is Mansfield Oil and the contract is effective March 12, 2014 through March 11, 2015. Funds will be paid from general funds. A copy of the vendor renewal confirmation, and the original award tabulation are attached. Public Content Motion to approve the renewal of RFB 13-B03 Fuels: Gasoline & Diesel, based on fixed pricing, for an additional one (1) year period. The vendor is Mansfield Oil and the contract is effective March 12, 2014 through March 11, 2015. Funds will be paid from general funds. A copy of the vendor renewal confirmation, and the original award tabulation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments VENDOR RENEWAL CONFIRMATION.pdf (1,684 KB) RFB 13-B03_TAB.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Tag-On Bid: RFP 13/14-8 Various Equipment and Amenities for Parks and Playgrounds, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Budget Source : District wide use Recommended Action : Motion to approve tagging on to RFP 13/14-8 Various Equipment and Amenities for Parks and Playgrounds through Clay County Board of County Commissioners. This is a multiple vendor award catalog discount bid with fixed percentage off pricing to be used by our district on an as needed basis. A copy of the award tabulation is attached. Public Content Request approval to tag on to RFP 13/14-8 Various Equipment and Amenities for Parks and Playgrounds through Clay County Board of County Commissioners. This is a multiple vendor award catalog discount bid with fixed percentage off pricing to be used by our district on an as needed basis. A copy of the award tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments Award Information.pdf (987 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 ITB 14-06 New Outdoor Walk-In Freezer and Kitchen Equipment Renovation- Crestview High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $48,683.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510, Sodexo Exclusions Recommended Action : Motion to approve the committee's recommendation of award of ITB 14-06 New Outdoor Walk-In Freezer and Kitchen Equipment Renovation at Crestview High School in the amount of $48,683 to AAA Refrigeration. The funding source is Federal funds, project 3510 Sodexo Exclusions. A copy of the Tabulation and Recommendation of Award is attached. Public Content Request approval of the committee's recommendation of award of ITB 14-06 New Outdoor Walk-In Freezer and Kitchen Equipment Renovation at Crestview High School in the amount of $48,683 to AAA Refrigeration. The funding source is Federal funds, project 3510 Sodexo Exclusions. A copy of the Tabulation and Recommendation of Award is attached. For additional information, please contact Richard D. Norris, Specialist, Food Service at (850) 301-3020. File Attachments ITB 14-06_TAB.pdf (22 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Exempted Purchase: Estimated Figures for Advanced International Certificate of Education (AICE) Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Projects 9004, Advanced International Certificate of Education or Project 3105, Instructional Materials-Textbook Recommended Action : Motion to approve the estimated number of students who will participate in AICE testing. The total is based on an estimated number of participants. This is an exempted purchase under 6A 1.012(11)(b) and the vendor is Cambridge University. Each school has provided their funding sources. Public Content Motion to approve the estimated number of students who will participate in AICE testing. The total is based on an estimated number of participants. This is an exempted purchase under 6A 1.012(11)(b) and the vendor is Cambridge University. Each school has provided their funding sources. A copy of the AICE spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ADVANCED INTERNATIONAL CERTIFICATE OF EDUC (AICE) EXAMINATIONS 2014.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Exempted Purchase:Estimated Figures for Advanced Placement (AP) Examinations, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Projects 2154, Advanced Placement, Project 3105, Instructional Materials- Textbook, Project 7054 AP Initiative Recommended Action : Motion to approve the estimated number of students who will participate in AP testing. The total is based on an estimated number of participants. This is an exempted purchase under 6 A 1.012 (11)(b) and the vendor is College Board. Each school has provided their funding sources. Public Content Motion to approve the estimated number of students who will participate in AP testing. The total is based on an estimated number of participants. This is an exempted purchase under 6 A 1.012 (11)(b) and the vendor is College Board. Each school has provided their funding sources. A copy of the AP spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ADVANCED PLACEMENT (AP)EXAMINATIONS 2014.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Exempted Purchase: Estimated Figures for International Baccalaureate (IB) Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project International Baccalaureate Recommended Action : Motion to approve the estimated number of students who will participate in IB testing. The total is based on an estimated number of participants. This is an exempted purchase under 6 A 1.012 (11)(b) and the vendor is International Baccalaureate North America. Choctawhatchee High has provided their funding on the attached spreadsheet. Public Content Motion to approve the estimated number of students who will participate in IB testing. The total is based on an estimated number of participants. This is an exempted purchase under 6 A 1.012 (11)(b) and the vendor is International Baccalaureate North America. Choctawhatchee High has provided their funding on the attached spreadsheet. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments INTERNATIONAL BACCALAUREATE (IB) EXAMINATIONS 2014.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 10, 2014 Absolute Date : Mar 10, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Reinstatement of sick leave due to line-of-duty illness/injury/medical examination, presented by Mike Foxworthy, Chief Officer for Human Resources, and  recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illness/ injury/medical examination. Public Content The purpose of this item is for approval to reinstate sick leave to employees who became ill or injured while on duty. Judith Dunlap, Elliott Point Elementary, 75.00 hours Karen Loisel, Student Services, 7.5 hours Glenda Ortiz-Dumey, Baker School, 27.5 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Employment Separations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the employment separations. Public Content Attached is a list of employees who resigned/ retired from the Okaloosa County School District. File Attachments Separations 3-10-14.pdf (97 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Personnel recommendations, presented by Michael Foxworthy, Chief Officer of Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the Instructional and Educational support positions and hired for substitute positions. File Attachments Substitute New Hires Board Report 03-10-2014.pdf (36 KB) March 10 2014 Instructional Board Report.pdf (35 KB) March 10 2014 Ed Support Board Report.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Leave Without Pay, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave with out pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Deletion/Addition of a Position, presented by Steve Bolton, Program Director for Maintenance, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 10, 2014 Absolute Date : Mar 10, 2014 Recommended Action : Motion to approve the request to delete one Plumber 1 position and add one Site Base Technician 1 position for a net change of zero. Public Content Request approval of deleting one Plumber 1 position and adding one Site Base Technician 1 position for a net change of zero. Due to a recent promotion and movement of other personnel, it resulted in a vacancy of a Plumber 1. The Foreman of the Maintenance South Zone has requested that he could better support the facilities in the South Zone with a Site Base Technician versus another Plumber 1. The zone has sufficient plumbers to continue to maintain the facilities. Changing the position to a Site Base Technician will make maintenance operations more efficient in the South Zone. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Suspension of Employee, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employee #118427. Public Content Suspension of employee #118427 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.30 Termination of Employee, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the termination of Employee #119606. Public Content Termination of employee #119606 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.31 Amendment to Award of ITB 14-03 Eagle Ram Tennis Center-Phase I Tennis Courts, presented by Vince Windham, Program Director, Purchasing,  and recommended by the Superintendent for approval. Meeting : Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($30,600.00) Budgeted : Yes Budget Source : Capital Funds, Project 3322, Ruckel Eagle Ram Tennis CT PH1 Recommended Action : Motion to approve an amendment to the award of ITB 14-03 Eagle Ram Tennis Center-Phase 1 Tennis Center to remove the award for Option #2 - Resurfacing of 2 existing courts that were originally awarded at the November 12, 2013 Board Meeting. Eagle Ram Committee chose not to resurface the existing courts. File Attachments Change Order to ITB 14-03.pdf (558 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.32 Self-Help Project for the Construction of Phase II of the Eagle Ram Tennis Court Project at Ruckel Middle School, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting :  Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 10, 2014 Absolute Date : Mar 10, 2014 Recommended Action : Motion to approve the construction of Phase II of the Eagle Ram Tennis Courts Project which will include two (2) additional courts located on the campus of Ruckel Middle School. Public Content Ruckel Middle School is proposing the construction of Phase II of the Eagle Ram Tennis Courts which will include two (2) additional tennis courts located on the campus. Phase I was the construction of four (4) courts. This project is a self-help project totally funded by Ruckel Middle School internal funds and will be constructed with the assistance of the Okaloosa County School District Facilities Department and Purchasing Department. Based on funding availability, an additional Phase III project for one (1) additional tennis court to be constructed for a total of seven (7). File Attachments Eagle Ram Tennis Plans - 11 26 .pdf (5,783 KB) Eagle Ram Tennis Specification Book.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.33 CenturyLink Custom Cover Agreement between the School Board of Okaloosa County and CentryLink, presented by Eric Mitchell, Direcotr, MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting :  Mar 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve CenturyLink Custom Cover Agreement between the School Board of Okaloosa County and CentryLink. Public Content Motion to approve CenturyLink Custom Cover Agreement between the School Board of Okaloosa County and CentryLink. File Attachments CCCA N67841 2-28-14.doc (121 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Mar 6, 2014 - Workshop Meeting Type : Action 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Mar 6, 2014 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Mar 6, 2014 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out-of-State Student Trip Requests, submitted by the Superintendent Meeting : Mar 6, 2014 - Workshop Meeting Type : Information Public Content Out of state student trip requests approved by the Superintendent. File Attachments 3.10.2014.pdf (142 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Submission of Peggy Gorday Bruner Award Ballots Meeting : Mar 6, 2014 - Workshop Meeting Type : Procedural 14. Board Members' Announcements/Request for Information Subject : 14.2 Board Members' Announcements/Request for Information Meeting : Mar 6, 2014 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Mar 6, 2014 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Student Disciplinary Hearing Meeting : Mar 6, 2014 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on March 6, 2014, beginning at 8:30 a.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 16. Public Notices Subject : 16.2 Notice of Workshop Meeting : Mar 6, 2014 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Fort Walton Beach Administration Building on March 6, 2014, beginning at 9:00 a.m.. This meeting will be open to the press and public. 16. Public Notices Subject : 16.3 Notice of Closed Attorney-Client Session Meeting : Mar 6, 2014 - Workshop Meeting Type : Information Public Content The School Board of Okaloosa County will have a Special Board Meeting for the purpose of conducting a closed attorney-client session to discuss issues relating to pending Federal Court Case Number 2013-cv-00635-MCR-CJK against the District on Monday, March 10, 2014, at 4:30 p.m. The meeting will be conducted at the School District Administrative Office. The attorney- client portion of the meeting will be closed to the press and public pursuant to Florida law. File Attachments 3-10-2014 Attorney-Client Session.pdf (83 KB) 16. Public Notices Subject : 16.4 Public Notice Meeting : Mar 6, 2014 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.