Okaloosa County School Board — Workshop Meeting, May 4, 2017 — reading text

13-B09 Carpet & Tile - District Wide, based on fixed pricing. Public Content Request approval to renew the award of ITB 13-B09 Carpet & Tile - District Wide, based on fixed pricing. The Primary Service Provider, The Flooring Authority agreed to renew with a requested price increase (attached); however, the Secondary Service Provider, Carpet City declined renewal. The bid will be used on an as needed basis and the effective dates of the contract are June 11, 2017 through June 10, 2018. Copies of the original tabulation, 2015 approved price increase (The Flooring Authority), vendor renewal confirmation letters and 2017 requested price increase (The Flooring Authority) are attached. For additional information, please contact Steve Bolton, Director of Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF ITB 13-B09 CARPET & TILE.pdf (376 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Renewal of ITB 15-18 Replacement School Bus Seat Covers & Foam, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 4, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of award for ITB 15-18 Replacement School Bus Seat Covers & Foam. Public Content Request approval to renew the award of ITB 15-18 Replacement School Bus Seat Covers & Foam to Ward International Trucks, based on fixed prices for purchases made on an as needed basis. Funds will be paid from General Funds. The renewal is effective May 27, 2017 through May 26, 2019. Copies of the vendor renewal confirmation letter and original award tabulation are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7301. File Attachments RENEWAL OF ITB 15-18.pdf (143 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Tag-On Bid Purchase Over $25,000: Apple, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 4, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $132,401.00 Budgeted : Yes Budget Source : General Funds, Project 5068 CAPE - Information Technology Recommended Action : Motion to approve the purchase of computer equipment from Apple Inc. for Niceville High School in the amount of $132,401.00. Public Content Request approval for Niceville High School to purchase equipment from Apple Inc. in the amount of $132,401. The purchase is made through the State of Florida Alternate Contract #43211500-WSCA-15-ACS. Funds will be paid from General Funds, Project 5068, CAPE - Information Technology. A copy of the quote is attached. For additional information, please contact Charles Marello, Principal, Niceville High School at (850) 833-4114. File Attachments APPLE QUOTE.pdf (57 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : May 4, 2017 - Workshop Meeting Type : Action Preferred Date : May 08, 2017 Absolute Date : May 08, 2017 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated May 8, 2017. Public Content Approval is requested for the sale and disposal of the property listed on the attached list dated May 8, 2017. These items will be sold through the Board approved On-line Auction Program. File Attachments Surplus Property list for May 8, 2017 Board Meeting.pdf (220 KB) 7. Consent Agenda Subject : 7.19 RFP for Employee Benefits Brokerage and Consulting Services, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : May 4, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : May 08, 2017 Fiscal Impact : Yes Recommended Action : Motion to approve release of RFP for Employee Benefits and Consulting Services Public Content Permission is requested to proceed with the release of an RFP seeking proposals from qualified insurance professionals for Insurance Brokerage/ Consulting Services for the employee benefits program offered to employees, retirees and their eligible dependents. This arrangement constitutes a change in the manner of compensation for brokerage services related to the District’s employee benefits program as this has previously been administered by the individual carriers through the payment of commissions directly to the broker. The awarded proposer shall be compensated by the District through the payment of a flat fee for service and shall assist the District in renewal negotiations during the 2017 calendar year in preparation for the 2018 plan year. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Renewal of Agreement with TSA Consulting Group for Administrative Service of OCSD 403(b)/457(b) Plans, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : May 4, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : May 08, 2017 Absolute Date : Jun 26, 2017 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve renewal of the Agreement with TSA Consulting Group for Administrative Service of the 403(b)/457(b) Plans. Public Content TSA Consulting Group has presented the attached documents to extend the agreement with Okaloosa County School District for the administration of the 403(b)/457(b) program at the same rate charged in the 2016-17 plan year. The attachments include: Document Description Extension Extends service for the period from July 1, Letter 2017 through June 30, 2018. Shows the fee schedule amendment from Exhibit C $5.76/employee to $4.08/employee for Amendment 2016-17 plan year (for reference only). The agreement entered into with TSA TSA Service Consulting Group in November of 2010 (for Agreement reference only). File Attachments Okaloosa County SD FL Extension letter 2017-2018 AN.pdf (72 KB) TSA Service Agreement & Fee Schedule.pdf (292 KB) OCSD - Signed Renewal Docs.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Recommendation to become a member of Florida School Boards Insurance Trust for the OCSD Property & Casualty Insurance Program for 2017-18, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : May 4, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : May 08, 2017 Absolute Date : Jun 26, 2017 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the Agreement with the Florida School Boards Insurance