Okaloosa County School Board — Regular Meeting, October 8, 2018 — reading text

from Jerry Pate Turf & Irrigation in the amount of $50,005.78. The purchase is made from National IPA Contract R141201. Funds will be paid from Capital Funds, Project 2386 District Department Equipment . A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments JERRY PATE QUOTE.pdf (44 KB) Motion & Voting Motion to table Tag-On Bid Purchase Over $25,000: Jerry Pate Turf & Irrigation, and hold in abeyance for a period of two weeks for the purpose of seeking additional financing information. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Lamar White No: Rodney Walker 10. Discussion Agenda Subject : 10.4 Items Moved from the Consent Agenda (if any) Meeting : Oct 8, 2018 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Oct 8, 2018 - Regular Meeting Type : Action, Information 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order No. 2-119, for the installation of Salto Padlocks at Okaloosa Technical College, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action Preferred Date : Oct 08, 2018 Absolute Date : Oct 08, 2018 Fiscal Impact : Yes Dollar Amount : $8,282.14 Budgeted : No Budget Source : Board member capital outlay funds. Recommended Action : Motion to approve CACI Task Order No. 2-119, for Salto Padlocks at Okaloosa Technical College, in the amount of $8,282.14. Public Content Deliver and program 13 new padlocks to the system at Okaloosa Technical College. For additional information, please contract Dustin Keith, 689-7151. File Attachments CACI Task Order # 2-119, OTC Salto Padlocks.pdf (33 KB) Motion & Voting Motion to approve CACI Task Order No. 2-119, for Salto Padlocks at Okaloosa Technical College, in the amount of $8,282.14. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 12. Information Technology Seat Management Contract Subject : 12.2 CACI Task Order #2-110, for District-wide Avaya Unified Communication System Upgrade, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action Preferred Date : Oct 08, 2018 Absolute Date : Oct 08, 2018 Fiscal Impact : Yes Dollar Amount : $32,110.48 Budgeted : Yes Recommended Action : Motion to approve CACI Task Order #2-110, for District-wide Avaya Unified Communication System Upgrade, in the amount of $32,110.48. Public Content Provide Management oversite of the Okaloosa County School District-Wide Avaya Unified Communication System Upgrade, in the amount of $32,110.48. For additional information please contact Dustin Keith at (850) 689-7184. File Attachments OCSD District Wide Avaya Management Task Order # 2-110.pdf (217 KB) Motion & Voting Motion to approve CACI Task Order #2-110, for District-wide Avaya Unified Communication System Upgrade, in the amount of $32,110.48. Motion by Tim Bryant, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 8, 2018 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to approve the legal representation letter agreement with the law firm of Hand Arendall Harrison Sale LLC, to provide legal services to the District with respect to a pending RFP bid protest. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests Approved by the Superintendent Meeting : Oct 8, 2018 - Regular Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 10-8-2018 Student Trip Requests.pdf (25 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 8, 2018 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Oct 8, 2018 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board Meeting : Oct 8, 2018 - Regular Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for adoption of a new job description for Document/Data Technician, presented by Lindsay Maxey, Program Director, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action Recommended Action : Motion to adopt new job description for Document/Data Technician. Public Content A Public Hearing will be held to receive public input and consider approval of new job description - Document/Data Technician. The goal of the position of Document/Data Technician is to redact publicly requested information as prescribed by law, and providing redacted records to the individual(s) who request them. The Document/Data Technician will also perform data entry and maintain and organize electronic and paper files. For additional information, please contact Eric Mitchell at 850-689-7184. File Attachments Document Data Technician DRAFT 8-27-2018.pdf (161 KB) Motion & Voting Motion to adopt new job description for Document/Data Technician. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 17. Public Hearing Subject : 17.2 Public Hearing for adoption of a revised job description for TSA- Instructional Technologist, presented by presented by Lindsay Maxey, Program Director, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for TSA-Instructional Technologist. The job description has been updated to reflect the specialization, duties, and responsibilities that will better align with changing technology. For further information, please contact Eric Mitchell at 850-689-7184. File Attachments TSA - Instructional Technologist-redlined 8-27-18.pdf (179 KB) Motion & Voting (not specified) Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Oct 8, 2018 - Regular Meeting Type : 19. Public Notices Subject : 19.1 Notice of Workshop Meeting : Oct 8, 2018 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex,