Okaloosa County School Board — Regular Meeting, October 8, 2018

Monday, October 8, 2018 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Moment of Silence Pledge of Allegiance led by Dewey Destin 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 8, 2018 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 8, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Items 8.11, 8.12, and 8.13 were moved to Discussion 10.1, 10.2, and 10.3 respectively; Correction to item 8.15 - should read: Amendment to Service Agreement 18- 73 Northwest Florida State College; Added item 8.24 HRA Contribution for New Group Medical Insurance Rating Tiers, presented by Russ Frakes, Specialist, Risk Management; this item is added as an emergency due to time constraints imposed by the requirement of a 30 day Open Enrollment window that must be processed before closing the December Payroll Cycle; Superintendent's Human Resources Recommendations: Deleted item 9.6 Employee Termination, at the request of the Human Resources Department. Motion & Voting Motion to approve the Agenda as amended: Consent Agenda: Correction to item 8.15 - should read: Amendment to Service Agreement 18-73 Northwest Florida State College; Added item 8.24 HRA Contribution for New Group Medical Insurance Rating Tiers, presented by Russ Frakes, Specialist, Risk Management; this item is added as an emergency due to time constraints imposed by the requirement of a 30 day Open Enrollment window that must be processed before closing the December Payroll Cycle; Superintendent's Human Resources Recommendations: Deleted item 9.6 Employee Termination, at the request of the Human Resources Department. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Oct 8, 2018 - Regular Meeting Type : Action, Information Motion & Voting Motion to approve the submission of Ms. Mills' Best and Brightest Scholarship application, and to direct the Superintendent to research the potential of additional employees who may qualify under the same circumstances as Ms. Mills. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Rodney Walker, Lamar White No: Tim Bryant, Melissa Thrush 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of August 23 - September 19,  2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 8, 2018 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of August 23 - September 19, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In County Travel Aug 23 - Sept 19.pdf (24 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of September 7 - 19, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 8, 2018 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of September 7 - 19, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Sept 7 - 19.pdf (13 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Liza Jackson Preparatory School, Inc. Annual Financial Statement and Supplemental Audit for the Year Ended June 30, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 8, 2018 - Regular Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of McDonough CPA Solutions, PA performed the 2017-2018 audit report for Liza Jackson Preparatory School, Inc. File Attachments Liza Jackson FS 06.30.18.pdf (3,691 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Okaloosa Academy, Inc. Basic Financial Statements and Supplemental Information for the Year Ended June 30, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 8, 2018 - Regular Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Board's permanent files. The firm of Berman Hopkins Wright & Laham CPAs and Associates, LLP performed the 2017-2018 audit report for Okaloosa Academy, Inc. File Attachments Okaloosa Academy FS 06.30.18.pdf (3,682 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 The Okaloosa Public Schools Foundation, Inc. – A Component Unit of the Okaloosa County District School Board – Financial Statements for Year Ended June 30, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 8, 2018 - Regular Meeting Type : Information Public Content Chapter 6A-1.0013, State Board of Education – Administrative Rules, requires “the board of directors of each school board direct-support organization to provide for an audit of the school board direct-support organization to be conducted in accordance with the American Institute of Certified Public Accountants (AICPA) auditing standards”. The audit report must include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules, the direct-support organization corporate charter and bylaws, and commentary as to financial management and irregularities. The independent certified public accounting firm of Carr, Riggs & Ingram, LLC. performed the audit of the Okaloosa Public School Foundation, Inc. File Attachments OPSF FS 6.30.18.pdf (2,355 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.6 The School Board of Okaloosa County, Florida and the Florida Deptartment of Health in Okaloosa County, Florida to provide school based Flu Vaccine Clinics for students through Healthy Schools, LLC, presented by Teri Schroeder, Program Director, Student Services Meeting : Oct 8, 2018 - Regular Meeting Type : Information Public Content The Florida Department of Health in Okaloosa County, Florida through Healthy Schools, LLC, will continue to partner with the Okaloosa County School Board through a Memorandum of Understanding to provide Flu Vaccines to students with appropriate parental consent at Okaloosa County Schools from Oct. 9, 2018 - Oct. 16, 2018. These vaccines will be provided at no cost to families or the School District. Contact Teri Schroeder, Program Director, Student Services for more information at 850-833-3108. File Attachments Original MOU PHD_Healthy School.pdf (833 KB) Immunization Agreement.pdf (470 KB) Flu Clinic Schedule 18_19.pdf (207 KB) ENGLISH_SPANISH_Okaloosa_bts-flu-flyer.pdf (398 KB) English_Okaloosa_2018 Flu Vaccine Consent Form.pdf (471 KB) Spanish_Okaloosa_2018 Flu Vaccine Consent Form.pdf (469 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the  Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Special Meeting of September 20, 2018; Minutes of Workshop Meeting of September 20, 2018; Minutes of Regular Meeting of September 24, 2018, recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Special Meeting of September 20, 2018; Minutes of Workshop Meeting of September 20, 2018; Minutes of Regular Meeting of September 24, 2018. File Attachments 9-20-2018 DRAFT Special Meeting.pdf (334 KB) 9-20-2018 Workshop Minutes - DRAFT.pdf (243 KB) 9-24-18 Meeting Minutes - DRAFT.pdf (258 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.3 Appropriation of District 3 School Board Member Capital Outlay Funds to Okaloosa Technical College and CHOICE High School for SALTO Padlocks for the SALTO Door Lock System in the amount of $8,282.14, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 08, 2018 Absolute Date : Oct 08, 2018 Fiscal Impact : Yes Dollar Amount : $8,282.14 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Okaloosa Technical College and CHOICE High School for SALTO Padlocks for the SALTO Door Lock System in the amount of $8,282.14. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Okaloosa Technical College and CHOICE High School for SALTO Padlocks for the SALTO Door Lock System in the amount of $8,282.14. File Attachments OATC - 13 Salto Padlocks.pdf (138 KB) OATC - Task Order for Salto Padlocks.pdf (197 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.4 Invoices to be approved for payment, presented by Rita R. Scallan,  Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 10-8-18.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.5 School Donations presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2018-10-08.pdf (425 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.6 Authorization to appropriate Federal Impact Aids and make a payment in the amount of $11,799.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $11,799.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $11,799.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its third Voucher for Impact Aid Section 8003 Payments dated September 7, 2018, in the amount of $484,130.45 for the 2018 Claiming Year (Claim Filed January 2017). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2018 claiming year. The calculation for the 2018 claiming year is based on the number of eligible student cards submitted during the 2016-2017 school year. The payments to these schools are as follows: Okaloosa Academy $ 409.00 NWFSC Collegiate High School 1,927.00 Liza Jackson Preparatory School 9,407.00 AMIKids - Emerald Coast 56.00 Total $11,799.00 File Attachments Agenda - Fed Impact Aid 2018 Pmt 3 10082018.pdf (152 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.7 Permission to pay a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Mental Health Counselors, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,483.00 Budgeted : No Budget Source : Project 5080 - Materials & Supplies Stipends - General Fund & Project 5110 - Workforce Development. Recommended Action : Motion to approve payment of a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Mental Health Counselors, Occupational Therapists, Physical Therapists, School  Psychologists, Social Workers, and Staffing Specialists. Public Content The District has distributed stipends for materials and supplies to eligible PreK-12 classroom teachers and other specific instructional staff pursuant to Florida Statutes 1012.71(1). The funding source is provided by the State through the Florida Teachers Classroom Supply Assistance Program categorical allocation. The State does not provide funding for Adult Vocational Teachers, Behavior Analysts, Mental Health Counselors, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Based on past practice, the District recommends that eligible employees in the above referenced positions, which are ineligible pursuant to F.S. 1012.71(1), receive a stipend equivalent to the amount distributed to eligible Florida Teachers Classroom Supply Assistance Program positions. The proposed stipends for the Adult Vocational Teachers will be funded from Project 5110 - Workforce Development, and the proposed stipends for the remaining positions will be funded from Project 5080 - Materials & Supplies Stipends - General Fund. The estimated total cost is $21,483.00. These employees shall use the stipend for the purpose of purchasing materials and supplies consistent with the rules and requirements of the Florida Teachers Classroom Supply Assistance Program. The amounts to be distributed are as follows: Employees working 4.50 hours or more per day = $310.00 Employees working 3.75 to 4.59 hours per day = $155.00 File Attachments Materials & Supply Stipends for Board Approval FY 2019.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.8 Price Increase for ITB 15-01 Custodial Chemicals and Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Custodial Services Recommended Action : Motion to approve the requested price increase from Supreme Paper Company for ITB 15-01 Custodial Chemicals and Supplies. Public Content Request approval of a 5.6% price increase for items 1-35 of ITB 15-01 Custodial Chemicals and Supplies. The price increase will take effect October 14, 2018. The catalog discount percentage of 30% will remain in effect for the life of the contract. The contract, which is used on an as needed basis, is based on fixed prices and was previously renewed on August 14, 2017 and effective through October 13, 2020. Funds will be paid from General Funds, Project 2011 Custodial Service. Copies of the price increase request, confirmation letter and revised award tabulation are attached. For additional information, please contact Bill Smith, Specialist, Custodial Services at (850) 689-7158. File Attachments PRICE INCREASE FOR ITB 15-01.PDF (200 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.9 Renewal of ITB 16-02 Wastewater Treatment Plant Operator, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $87,304.68 Budgeted : Yes Budget Source : General Funds, Project 2916 Baker - Sewer Plant Recommended Action : Motion to renew the award of ITB 16- 02 Wastewater Treatment Plant Operator in the amount of $87,304.68. Public Content Request approval to renew the award of ITB 16-02 Wastewater Treatment Plant Operator in the amount of $87,304.68. The vendor, U.S. Water Services Corporation, has agreed to renew based on the original terms and conditions, including prices for an additional three (3) year term, effective November 1, 2018 through October 31, 2021. Fund will be paid from General Funds, Project Project 2916 Baker - Sewer Plant. Copies of the renewal confirmation and original award tabulation are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments RENEWAL OF ITB 16-02.pdf (41 KB) ITB_ 16-02.pdf (108 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.10 Termination of Contract: ITB 17- 04 Lawn Care Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve terminating the contract for ITB 17-04 Lawn Care Services with Lewis Enterprises Property Professionals, LLC effective January 1, 2019, and removal of the vendor from the District's bid list for the duration of one (1) year per School Board Policy 2-17(a)(10)(c). Public Content Request approval to terminate the contract for ITB 17-04 Lawn Care Services with Lewis Enterprises Property Professionals, LLC effective January 1, 2019, and removal of the vendor from the District's bid list for the duration of one (1) year per School Board Policy 2- 17(a)(10)(c). The Purchasing Department will issue a new solicitation for Lawn Care Services with the intent of starting the new contract effective January 1, 2019. Copies of the cancellation letter from Lewis Enterprises Property Professionals, LLC, the recommendation letter to the Superintendent, and the original award tabulation are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments CANCELLATION LETTER FROM VENDOR.pdf (38 KB) RECOMMENDATION LETTER TO SUPERINTENDENT.pdf (36 KB) ORIGINAL AWARD OF ITB 17-04.pdf (136 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.11 Moved to Discussion Item 10.1 - RFQU 19-01 Construction Total Program Management (TPM) Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the evaluation committee's recommendation to enter into contract negotiations with  Jacobs/L-3, a Joint Venture, the highest ranked respondent of RFQU 19-01 Construction Total Program Management (TPM) Services. Public Content Request approval of the evaluation committee's ranking of Jacobs/L-3, a Joint Venture as the highest ranked respondent for RFQU 19- 01 Construction Total Program Management (TPM) Services. The evaluation committee recommends entering into contract negotiations with Jacobs/L-3, a Joint Venture. Copies of the RFQU Committee Recommendation, the minutes from the committee meetings, and the Request for Qualifications document are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668 or Rodney Walker, Committee Chair at (850) 833-5895. File Attachments RFQU19-01 Committee Recommendation.pdf (16 KB) RFQU19-01_Final.pdf (1,061 KB) Minutes 9-19-2018 RFQU 19-01 Construction TPM.PDF (443 KB) Minutes 9-26-2018 - RFQU 19-01 Construction TPM.pdf (154 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.12 Moved to Discussion Item 10.2 - Tag-On Bid Over $25,000: Alan Jay Fleet Sales, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $191,420.00 Budgeted : Yes Budget Source : Capital Funds, Project 0369 Districtwide Maintenance Vehicle Recommended Action : Motion to approve the purchase of five (5) vehicles for Maintenance Support Services from Alan Jay Fleet Sales for a grand total of $191,420.00. Public Content Request approval to purchase five (5) vehicles for Maintenance Support Services from Alan Jay Fleet Sales, three (3) ultility service trucks in the amount of $31,434.00 each and two (2) gooseneck trucks in the amount of $48,559.00 each, for a grand total of $191,420.00. The purchases are made through Sourcewell Contract #2019-120716-NAF. Funding will be paid from Capital Funds, Project 0369. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ALAN JAY QUOTES.pdf (165 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.13 Moved to Discussion Item 10.3 - Tag-On Bid Purchase Over $25,000: Jerry Pate Turf & Irrigation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $50,005.78 Budgeted : Yes Budget Source : Capital Funds, Project 2386 District Department Equipment Recommended Action : Motion to approve the purchase of equipment from Jerry Pate Turf & Irrigation in the amount of $50,005.78. Public Content Request approval to purchase equipment from Jerry Pate Turf & Irrigation in the amount of $50,005.78. The purchase is made from National IPA Contract R141201. Funds will be paid from Capital Funds, Project 2386 District Department Equipment . A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments JERRY PATE QUOTE.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.14 Amendment to Service Agreement #19-31, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,170.00 Budgeted : Yes Budget Source : Federal Funds, Project 9401 Title I - Part A Recommended Action : Motion to approve the Amendment to Service Agreement #19-31 Gail Nelson for an increase of $1,170.00. Public Content Request approval to amend Service Agreement #19-31 between Gail Nelson and The School Board of Okaloosa County, FL, on behalf of Southside Primary School. The Amendment includes adding the following dates, November 1 & 2, 2018; December 19, 2018; January 24, & 25, 2019; and April 11 & 12, 2019 for a total of 19.5 additional hours based on $60.00 per hour, for an increase of $1,170.00, and a revised total amount not to exceed of $2,610.00. Funding for the increase will be paid from Federal Funds, Project 9401 Title I - Part A. Copies of the Amendment and Service Agreement #19-31 are attached. For additional information, please contact Deborah Haan, Principal, Southside Primary School at (850) 689-7211. File Attachments AMENDMENT TO SA# 19-31.PDF (164 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.15 Amendment to Service Agreement #18-73 Northwest Florida State College, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 8488 DoDEA - ESTEAM Recommended Action : Motion to approve the Amendment to Service Agreement #18-73 Northwest Florida State College. Public Content Request approval of the Amendment to Service Agreement #18-73 Northwest Florida State College. The Amendment changes the term and the delivery of services to March 1, 2018 through October 31, 2018; and the amount the provider will be paid to $12,000.00 per invoice to be submitted on October 15, 2018 for work performed during March 1, 2018 through October 31, 2018, for a total contract amount not to exceed $12,000.00. Funding will be paid from Special Revenue, Project 8488 DoDEA - ESTEAM. Copies of the Amendment and original Service Agreement are attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum & Instruction at (850) 833-4122. File Attachments AMENDMENT TO SA# 18-73.PDF (734 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.16 Service Agreement #19-49 Twin Reeds, presented by Vince Windham, Program Director, Purchasing, and recommeded by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,400.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #19-49 Twin Reeds in the amount of $3,400.00. Public Content Request approval of Service Agreement #19-49 between Twin Reeds and The School Board of Okaloosa County, FL, on behalf of Destin Middle School, to provide Private Instruction once a week to Intermediate and Advanced Oboe students. The Provider will be paid $50.00 per hour for up to 68 hours, for a total contract amount not to exceed $3,400.00. Funds will be paid from Internal Funds, Band. The contract is effective October 9, 2018 through May 25, 2019. A copy of the agreement is attached. For additional information, please contact Patrick Carnahan, Band Director, Destin Middle School at (850) 833-7655. File Attachments SA# 19-49.pdf (266 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.17 Sevice Agreement #19-51 Twin Reeds, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,750.00 Budgeted : Yes Budget Source : Internal Funds, Ruckel Middle School Band Parents Recommended Action : Motion to approve Service Agreement #19-51 Twin Reeds in the amount of $3,750.00. Public Content Request approval of Service Agreement #19-51 between Twin Reeds and The School Board of Okaloosa County, FL, on behalf of Ruckel Middle School, to provide instruction to Oboe students. The Provider will be paid $50.00 per hour for up to 75 hours, for a total contact amount not to exceed $3,750.00. Funds will be paid from Internal Funds, Ruckel Middle School Band Parents. The contract is effective October 9, 2018 through May 7, 2019. A copy of the agreement is attached. For additional information, please contact Teri Bruse, Band Director, Ruckel Middle School at (850) 833- 4142. File Attachments SA# 19-51.pdf (65 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.18 Service Agreement #19-52 Diamond Del's Gem Mining of Florida, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funds paid by individual participating schools Recommended Action : Motion to approve Service Agreement #19-52 Diamond Del's Gem Mining of Florida, LLC. Public Content Request approval of Service Agreement #19-52 between Diamond Del's Gem Mining of Florida, LLC and The School Board of Okaloosa County, FL, on behalf of any Okaloosa County School District host site. The Provider will set up a hands on mobile gem mining experience at the participating school site. The Provider will be paid $10.00 for each participating student per school. Funds will be paid by individual participating schools. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum & Instruction at (850) 833-4122. File Attachments SA# 19-52.PDF (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.19 Service Agreement #19-54 Northwest Florida State College, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 8488 DoDEA - ESTEAM Recommended Action : Motion to approve Service Agreement #19-54 Northwest Florida State College in the amount of $10,000.00. Public Content Request approval of Service Agreement #19-54 between Northwest Florida State College and The School Board of Okaloosa County, FL, on behalf of the DoDEA Grant Project. The Provider will provide third-party evaluation services for the DoDEA Grant Project. The Provider will be paid $5,000 per invoices submitted on February 15, 2019 and October 15, 2019, for a total contract amount not to exceed $10,000.00. Funds will be paid from Special Revenue, Project 8488 DoDEA - ESTEAM. The contract is effective November 1, 2018 through October 31, 2019. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum & Instruction at (850) 833-4122. File Attachments SA# 19-54.pdf (784 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.20 Service Agreement #19-55 Erin K. Hackl, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,460.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve Service Agreement #19-55 Erin K. Hackl in the amount of $6,460.00. Public Content Request approval of Service Agreement #19-55 between Erin K. Hackl and The School Board of Okaloosa County, FL, on behalf of Okaloosa Technical College, to implement a sequence of courses relevant to License Practical Nursing knowledge and skills needed to prepare for employment in nursing fields. The Provider will be paid $34.00 per hour for up to 190 hours, for a total contract amount not to exceed $6,460.00. Funds will be paid from General Funds, Project 6110 Adult Education Tuition. The contract is effective October 9, 2018 through December 19, 2018. A copy of the agreement is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College at (850) 833-3500. File Attachments SA# 19-55.PDF (125 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.21 Service Agreement #19-56 Connect ASL, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $82,800.00 Budgeted : Yes Budget Source : General Funds, Project 3008 School Instructional Contracts - District Recommended Action : Motion to approve Service Agreement #19-56 Connect ASL, Inc. to provide Hearing Impaired Interpreting Services in the amount of $82,800.00. Public Content Request approval of Service Agreement #19-56 between Connect ASL, Inc. and The School Board of Okaloosa County, FL, on behalf of the Exceptional Student Education (ESE) Department, to provide Hearing Impaired Interpreting Services. The Provider will be paid $30.00, $40.00 or $45.00 per hour, according to level of certification, for two (2) Hearing Impaired Interpreters to work 920 hours each, for a total contract amount not to exceed $82,800.00. The purchase is exempt through 6A-1.012(11)(a). Funds will be paid from General Funds, Project 3008 School Instructional Contracts - District. The contract is effective October 9, 2018 through July 31, 2019. A copy of the agreement is attached. For additional information, please contact Melody Sommer, Program Director, ESE Department at (850) 833-5866. File Attachments SA# 19-56.pdf (96 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.22 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 08, 2018 Absolute Date : Oct 08, 2018 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated October 8, 2018 Public Content Approval is requested for the sale and disposal of the property described on the attached list dated October 8, 2018. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for October 8, 2018 Board Meeting.pdf (205 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.23 Multi-Year Lease of Avaya Telephone Equipment: AGC Networks, presented by Steve Horton, Assistant Superintendent of MIS, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 08, 2018 Absolute Date : Oct 08, 2018 Fiscal Impact : Yes Dollar Amount : $784,078.48 Budgeted : Yes Recommended Action : Motion to approve the multi-year lease of Avaya Telephone Equipment from AGC Networks through a lease agreement with NEC Financial Services, LLC, in the amount of $784,078.48. Public Content Request approval to lease Avaya Telephone Equipment from AGC Networks, in the amount of $784,078.48. This lease is made through the State of Florida Alternate Contract #43220000-WSCA-14-ACS and is financed through NEC Financial Services, LLC for a period of 3 years. Funds will be paid from General Fund. This will complete the installation of the Avaya Telephone system for the entire Okaloosa County School District. This system will take the place of existing phone system at all sites and will put every school district site on the same platform. The end of lease will allow for the district to own the equipment for $1. A copy of the AGC Networks quote and NEC Financial Services, LLC lease agreement are attached. For Additional Information, please contact Steve Horton, Assistant Superintendent of MIS, (850) 689-7184. File Attachments 1 - The School Board of Okaloosa County Florida__09242018 (2) Municipal Lease and Option Agreement.pdf (321 KB) 2 - Schedule A Equipment.pdf (259 KB) 3 - Exhibit A_Payment Schedule.pdf (4 KB) 4 - Rider A.pdf (70 KB) 5 - Holdback.pdf (115 KB) 6 - Okaloosa Schools_AGC Avaya CM Upgrade Quote_09 26 2018.pdf (559 KB) 7 - Cost Analysis - VoIP District wide project 20181008.pdf (374 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.24 HRA Contribution for New Group Medical Insurance Rating Tiers, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 08, 2018 Absolute Date : Oct 08, 2018 Recommended Action : Motion to approve the HRA Contribution for Employee + Spouse and Employee + Children Rating Tiers. Public Content The Benefits Oversight Group has approved the Healthcare Reimbursement Account (HRA) contributions for the 2019 Plan Year, including the newly added Employee + Spouse and Employee + Children rating tiers. The annual contributions are as follows: Tier Annual Contribution Single $750 Employee + Spouse $1,100 Employee + Children $1,100 Family $1,500 Permission has been sought to place this item on the current agenda as an add-on due to the time constraints imposed by the requirement of a 30 day Open Enrollment window that must be processed before closing the December Payroll Cycle. Questions or requests for additional information may be directed to Russ Frakes at 833-5823. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Deferred Retirement Option Program (DROP), presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction. Meeting : Oct 8, 2018 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). For more information, contact Marcus Chambers at 850-833-5801. File Attachments October 2018 Going into DROP Board Report.pdf (57 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.2 Out-of-Field Report for the 2018- 2019 school year, presented by Karen Peek, Program Director of Professional Services and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the Superintendent's submitted list of out- of-field teachers. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Out-of-Field Board Approval Report for 10-08-2018 final.pdf (88 KB) Motion & Voting Motion to approve the Superintendent's submitted list of out- of-field teachers. Motion by Melissa Thrush, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.3 Personnel Recommendations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. For more information, contact Marcus Chambers at 850-833-5801. File Attachments BOARD REPORT OCTOBER 8, 2018.pdf (14 KB) October 8, 2018 Ed Support & Professional-Technical Board Report.pdf (111 KB) October 8, 2018 Instructional New Hire Board Report.pdf (107 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Melissa Thrush, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employment Separations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Marcus Chambers at 850-833-5801. File Attachments SEPARATIONS.pdf (39 KB) Motion & Voting Motion to approve employment separations. Motion by Melissa Thrush, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employee Transfers, presented by Marcus Chambers, Assistant Superintendent, Curriculum and  Instruction, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions.For more information, contact Marcus Chambers at 850-833-5801. File Attachments October 8, 2018 Transfer Board Report.pdf (123 KB) Motion & Voting Motion to approve employee transfers. Motion by Melissa Thrush, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Deleted - Employee Termination, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #113516 be terminated for violation of School Board Policy 08-09 as more specifically identified in the attached notice letter to the employee. For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Suspension, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the suspension of employee for a period of five (5) days. Public Content Suspension of the following employee: EID# 108274 For more information, contact Marcus Chambers at 850-833-5801. Motion & Voting Motion to approve the suspension of employee for a period of five (5) days. Motion by Melissa Thrush, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Suspension, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the suspension of employee for a period of five (5) days. Public Content Suspension of the following employee: EID# 119575 For more information, contact Marcus Chambers at 850-833-5801. Motion & Voting Motion to approve the suspension of employee for a period of five (5) days. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.9 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of-duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Charles Benton, Maintenance, 13.00 hours Jacqueline Jacks, Longwood, 75.00 hours For more information, contact Marcus Chambers at 850-833-5801. Motion & Voting Motion to approve the reinstatement/reimbursement of sick leave due to line-of-duty illness/injury/medical examination. Motion by Melissa Thrush, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.10 Leave Without Pay, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Marcus Chambers at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Melissa Thrush, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 10. Discussion Agenda Subject : 10.1 RFQU 19-01 Construction Total Program Management (TPM) Services, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the evaluation committee's recommendation to enter into contract negotiations with Jacobs/L-3, a Joint Venture, the highest ranked respondent of RFQU 19-01 Construction Total Program Management (TPM) Services. Public Content Request approval of the evaluation committee's ranking of Jacobs/L-3, a Joint Venture as the highest ranked respondent for RFQU 19- 01 Construction Total Program Management (TPM) Services. The evaluation committee recommends entering into contract negotiations with Jacobs/L-3, a Joint Venture. Copies of the RFQU Committee Recommendation, the minutes from the committee meetings, and the Request for Qualifications document are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668 or Rodney Walker, Committee Chair at (850) 833-5895. File Attachments RFQU19-01 Committee Recommendation.pdf (16 KB) RFQU19-01_Final.pdf (1,061 KB) Minutes 9-19-2018 RFQU 19-01 Construction TPM.PDF (443 KB) Minutes 9-26-2018 - RFQU 19-01 Construction TPM.pdf (154 KB) Motion & Voting Motion to table the RFQU 19-01 Construction Total Program Management (TPM) Services until the next regular board meeting. Motion by Tim Bryant, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush No: Rodney Walker, Lamar White 10. Discussion Agenda Subject : 10.2 Tag-On Bid Over $25,000: Alan Jay Fleet Sales, presented by Vince  Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $191,420.00 Budgeted : Yes Budget Source : Capital Funds, Project 0369 Districtwide Maintenance Vehicle Recommended Action : Motion to approve the purchase of five (5) vehicles for Maintenance Support Services from Alan Jay Fleet Sales for a grand total of $191,420.00. Public Content Request approval to purchase five (5) vehicles for Maintenance Support Services from Alan Jay Fleet Sales, three (3) ultility service trucks in the amount of $31,434.00 each and two (2) gooseneck trucks in the amount of $48,559.00 each, for a grand total of $191,420.00. The purchases are made through Sourcewell Contract #2019-120716-NAF. Funding will be paid from Capital Funds, Project 0369. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ALAN JAY QUOTES.pdf (165 KB) Motion & Voting Motion to table the Tag-On Bid Over $25,000: Alan Jay Fleet Sales, and hold in abeyance for two weeks and direct Mr. Bolton to research lease or finance options for these vehicles. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Lamar White No: Rodney Walker 10. Discussion Agenda Subject : 10.3 Tag-On Bid Purchase Over $25,000: Jerry Pate Turf & Irrigation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $50,005.78 Budgeted : Yes Budget Source : Capital Funds, Project 2386 District Department Equipment Recommended Action : Motion to approve the purchase of equipment from Jerry Pate Turf & Irrigation in the amount of $50,005.78. Public Content Request approval to purchase equipment from Jerry Pate Turf & Irrigation in the amount of $50,005.78. The purchase is made from National IPA Contract R141201. Funds will be paid from Capital Funds, Project 2386 District Department Equipment . A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments JERRY PATE QUOTE.pdf (44 KB) Motion & Voting Motion to table Tag-On Bid Purchase Over $25,000: Jerry Pate Turf & Irrigation, and hold in abeyance for a period of two weeks for the purpose of seeking additional financing information. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Lamar White No: Rodney Walker 10. Discussion Agenda Subject : 10.4 Items Moved from the Consent Agenda (if any) Meeting : Oct 8, 2018 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Oct 8, 2018 - Regular Meeting Type : Action, Information 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order No. 2-119, for the installation of Salto Padlocks at Okaloosa Technical College, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action Preferred Date : Oct 08, 2018 Absolute Date : Oct 08, 2018 Fiscal Impact : Yes Dollar Amount : $8,282.14 Budgeted : No Budget Source : Board member capital outlay funds. Recommended Action : Motion to approve CACI Task Order No. 2-119, for Salto Padlocks at Okaloosa Technical College, in the amount of $8,282.14. Public Content Deliver and program 13 new padlocks to the system at Okaloosa Technical College. For additional information, please contract Dustin Keith, 689-7151. File Attachments CACI Task Order # 2-119, OTC Salto Padlocks.pdf (33 KB) Motion & Voting Motion to approve CACI Task Order No. 2-119, for Salto Padlocks at Okaloosa Technical College, in the amount of $8,282.14. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 12. Information Technology Seat Management Contract Subject : 12.2 CACI Task Order #2-110, for District-wide Avaya Unified Communication System Upgrade, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action Preferred Date : Oct 08, 2018 Absolute Date : Oct 08, 2018 Fiscal Impact : Yes Dollar Amount : $32,110.48 Budgeted : Yes Recommended Action : Motion to approve CACI Task Order #2-110, for District-wide Avaya Unified Communication System Upgrade, in the amount of $32,110.48. Public Content Provide Management oversite of the Okaloosa County School District-Wide Avaya Unified Communication System Upgrade, in the amount of $32,110.48. For additional information please contact Dustin Keith at (850) 689-7184. File Attachments OCSD District Wide Avaya Management Task Order # 2-110.pdf (217 KB) Motion & Voting Motion to approve CACI Task Order #2-110, for District-wide Avaya Unified Communication System Upgrade, in the amount of $32,110.48. Motion by Tim Bryant, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 8, 2018 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to approve the legal representation letter agreement with the law firm of Hand Arendall Harrison Sale LLC, to provide legal services to the District with respect to a pending RFP bid protest. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests Approved by the Superintendent Meeting : Oct 8, 2018 - Regular Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 10-8-2018 Student Trip Requests.pdf (25 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 8, 2018 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Oct 8, 2018 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board Meeting : Oct 8, 2018 - Regular Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for adoption of a new job description for Document/Data Technician, presented by Lindsay Maxey, Program Director, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action Recommended Action : Motion to adopt new job description for Document/Data Technician. Public Content A Public Hearing will be held to receive public input and consider approval of new job description - Document/Data Technician. The goal of the position of Document/Data Technician is to redact publicly requested information as prescribed by law, and providing redacted records to the individual(s) who request them. The Document/Data Technician will also perform data entry and maintain and organize electronic and paper files. For additional information, please contact Eric Mitchell at 850-689-7184. File Attachments Document Data Technician DRAFT 8-27-2018.pdf (161 KB) Motion & Voting Motion to adopt new job description for Document/Data Technician. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 17. Public Hearing Subject : 17.2 Public Hearing for adoption of a revised job description for TSA- Instructional Technologist, presented by presented by Lindsay Maxey, Program Director, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for TSA-Instructional Technologist. The job description has been updated to reflect the specialization, duties, and responsibilities that will better align with changing technology. For further information, please contact Eric Mitchell at 850-689-7184. File Attachments TSA - Instructional Technologist-redlined 8-27-18.pdf (179 KB) Motion & Voting (not specified) Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Oct 8, 2018 - Regular Meeting Type : 19. Public Notices Subject : 19.1 Notice of Workshop Meeting : Oct 8, 2018 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on October 4, 2018, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.2 Notice of Public Hearing - 6:15 p.m. Meeting : Oct 8, 2018 - Regular Meeting Type : Information Public Content  NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on August 27, 2018, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: New job description for Document/Data Technician Revised job description for TSA - Instructional Technologist Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.3 Public Notice Meeting : Oct 8, 2018 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.