Okaloosa County School Board — Regular Meeting, October 8, 2018 — reading text

04 Lawn Care Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve terminating the contract for ITB 17-04 Lawn Care Services with Lewis Enterprises Property Professionals, LLC effective January 1, 2019, and removal of the vendor from the District's bid list for the duration of one (1) year per School Board Policy 2-17(a)(10)(c). Public Content Request approval to terminate the contract for ITB 17-04 Lawn Care Services with Lewis Enterprises Property Professionals, LLC effective January 1, 2019, and removal of the vendor from the District's bid list for the duration of one (1) year per School Board Policy 2- 17(a)(10)(c). The Purchasing Department will issue a new solicitation for Lawn Care Services with the intent of starting the new contract effective January 1, 2019. Copies of the cancellation letter from Lewis Enterprises Property Professionals, LLC, the recommendation letter to the Superintendent, and the original award tabulation are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments CANCELLATION LETTER FROM VENDOR.pdf (38 KB) RECOMMENDATION LETTER TO SUPERINTENDENT.pdf (36 KB) ORIGINAL AWARD OF ITB 17-04.pdf (136 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.11 Moved to Discussion Item 10.1 - RFQU 19-01 Construction Total Program Management (TPM) Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the evaluation committee's recommendation to enter into contract negotiations with  Jacobs/L-3, a Joint Venture, the highest ranked respondent of RFQU 19-01 Construction Total Program Management (TPM) Services. Public Content Request approval of the evaluation committee's ranking of Jacobs/L-3, a Joint Venture as the highest ranked respondent for RFQU 19- 01 Construction Total Program Management (TPM) Services. The evaluation committee recommends entering into contract negotiations with Jacobs/L-3, a Joint Venture. Copies of the RFQU Committee Recommendation, the minutes from the committee meetings, and the Request for Qualifications document are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668 or Rodney Walker, Committee Chair at (850) 833-5895. File Attachments RFQU19-01 Committee Recommendation.pdf (16 KB) RFQU19-01_Final.pdf (1,061 KB) Minutes 9-19-2018 RFQU 19-01 Construction TPM.PDF (443 KB) Minutes 9-26-2018 - RFQU 19-01 Construction TPM.pdf (154 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.12 Moved to Discussion Item 10.2 - Tag-On Bid Over $25,000: Alan Jay Fleet Sales, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $191,420.00 Budgeted : Yes Budget Source : Capital Funds, Project 0369 Districtwide Maintenance Vehicle Recommended Action : Motion to approve the purchase of five (5) vehicles for Maintenance Support Services from Alan Jay Fleet Sales for a grand total of $191,420.00. Public Content Request approval to purchase five (5) vehicles for Maintenance Support Services from Alan Jay Fleet Sales, three (3) ultility service trucks in the amount of $31,434.00 each and two (2) gooseneck trucks in the amount of $48,559.00 each, for a grand total of $191,420.00. The purchases are made through Sourcewell Contract #2019-120716-NAF. Funding will be paid from Capital Funds, Project 0369. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ALAN JAY QUOTES.pdf (165 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.13 Moved to Discussion Item 10.3 - Tag-On Bid Purchase Over $25,000: Jerry Pate Turf & Irrigation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $50,005.78 Budgeted : Yes Budget Source : Capital Funds, Project 2386 District Department Equipment Recommended Action : Motion to approve the purchase of equipment from Jerry Pate Turf & Irrigation in the amount of $50,005.78. Public Content Request approval to purchase equipment from Jerry Pate Turf & Irrigation in the amount of $50,005.78. The purchase is made from National IPA Contract R141201. Funds will be paid from Capital Funds, Project 2386 District Department Equipment . A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments JERRY PATE QUOTE.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.11 at the request of Tim Bryant; and to move Consent item 8.12 and item 8.13 to Discussion Agenda as requested by Dewey Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.14 Amendment to Service Agreement #19-31, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 8, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact :