Okaloosa County School Board — Regular Meeting, June 13, 2022 — reading text

($56,066.93) Recommended Action : Motion to approve the renewal of software subscriptions from Frontline Education in the amount of $81,734.38, effective July 1, 2022, through June 30, 2023. Public Content Request approval to renew software subscriptions from Frontline Education in the amount of $81,734.38. The purchase is exempt through 6A- 1.012(11)(b). Funds will be paid from FY23 General Funds, Discretionary ($25,667.45) and Federal Funds, Project 3405 Title II Part A ($56,066.93). A copy of the renewal notice is attached, and the subscriptions will be effective July 1, 2022, through June 30, 2023. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum, at (850) 833-5888. File Attachments FRONTLINE QUOTE.pdf (265 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.19 ITB 22-19 Replace Sewer Line at Bruner Middle School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 13, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 13, 2022 Absolute Date : Jun 13, 2022 Fiscal Impact : Yes Dollar Amount : $69,407.00 Budgeted : Yes Budget Source : Capital Funds, Project 3393 DW- Sewer/Water Line Recommended Action : Motion to approve the committee's recommendation to award ITB 22-19 Replace Sewer Line at Bruner Middle School to Harold Gaines, LLC in the amount of $69,407.00. Public Content Request approval of the committee's recommendation to award ITB 22-19 Replace Sewer Line at Bruner Middle School to Harold Gaines, LLC in the amount of $69,407.00. Funds will be paid from Capital Funds, Project 3393 DW- Sewer/Water Line, and copies of the award tabulation and bid document are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AWARD TABULATION FOR ITB_22-19.pdf (132 KB) ITB 22-19.pdf (1,133 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.20 ITB 22-20 Carpet Tile, LVT and VCT-DW, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 13, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 13, 2022 Absolute Date : Jun 13, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funds As Available Recommended Action : Motion to approve the committee's recommendation to award ITB 22-20 Carpet Tile, LVT and VCT-DW to The Flooring Authority as Primary Service Provider, and Bob Taylor's Carpet One as the Secondary Provider, effective June 14, 2022, through June 13, 2025. Public Content Request approval of the committee's recommendation to award ITB 22-20 Carpet Tile, LVT and VCT-DW to The Flooring Authority as Primary Service Provider, and Bob Taylor's Carpet One as the Secondary Provider, based on fixed pricing. The contract will be used on an as needed basis and is effective June 14, 2022, through June 13, 2025. Funds will be paid from District Funds as available, and copies of the award tabulation and the bid documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB_22-20 AWARD TABULATION.pdf (120 KB) ITB 22-20.pdf (1,934 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.21 Exempted Purchase Over $25,000: Raptor Technologies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 13, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 13, 2022 Absolute Date : Jun 13, 2022 Fiscal Impact : Yes Dollar Amount : $29,250.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District Wide Software Recommended Action : Motion to approve the purchase of software from Raptor Technologies in the amount of $29,250.00 to be used district wide, effective July 1, 2022, through June 30, 2023. Public Content Request approval to purchase software from Raptor Technologies in the amount of $29,250.00 to be used district wide. The purchase is exempt through 6A-1.012(11)(b) and funds will be paid from FY23 General Funds, Project 3009 Instr & District Wide Software. The contract is effective July 1, 2022, through June 30, 2023, and a copy of the quote is attached. For additional information, please contact Eric Mitchell, Director, MIS & IT, at (850) 689-7153. File Attachments RAPTOR RENEWAL NOTICE.pdf (219 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.22 Exempted Purchase Over $25,000: Heartland Payment Systems, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Jun 13, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,273.00 Budgeted : Yes Budget Source : Federal Funds - School Food Service Recommended Action : Motion to approve the purchase of software subscriptions from Heartland Payment Systems in the amount of $32,273.00, effective July 1, 2022, through June 30, 2023. Public Content Request approval to purchase software subscriptions from Heartland Payment Systems in the amount of $32,273.00. The purchase is made through 6A-1.012(11)(b), and funds will be paid from FY23 Federal Funds - School Food Service. A copy of the quote is attached, and effective July 1, 2022, through June 30, 2023. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments HEARTLAND QUOTE.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board