Okaloosa County School Board — Workshop Meeting, June 7, 2018 — reading text

for Administrative Service of OCSD 403(b)/457(b) Plans, presented by Russ Frakes, Risk Management Specialist, and recommended by the Superintendent for approval. Meeting : Jun 7, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 11, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the Agreement with TSA Consulting Group for Administrative Service of OCSD 403(b)/457(b) Plans. Public Content TSA Consulting Group has presented the attached documents to extend the agreement with Okaloosa County School District for the administration of the 403(b)/457(b) program at the same rate charged in the 2017-18 plan year. The attachments include: Document Description Extends service for the period from July 1, 2018 through June Extension Letter 30, 2019. Exhibit C Shows the fee schedule amendment from $5.76/employee to Amendment $4.08/employee for the 2016-17 plan year (for reference only). TSA Service The agreement entered into with TSA Consulting Group in Agreement November of 2010 (for reference only). File Attachments Updated_Okaloosa County SD FL Extension letter 2018-2019 AN.pdf (72 KB) TSA CG - Exhibit C Amendment - Executed - 2016-17.pdf (79 KB) Okaloosa County FL_Current Contract 11-2010 (002).pdf (4,550 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Self-Help Project at Richbourg School for Building 1A Renovations presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jun 7, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 11, 2018 Absolute Date : Jun 11, 2018 Recommended Action : Motion to approve the Self- Help Project for Building 1A Renovations at Richbourg School. Public Content SELF-HELP PROJECT TO BE ADDED TO TASK ORDER #21 RICHBOURG SCHOOL BUILDING 1A RENOVATION PROJECT if approved will be added to Task Order #21 as an Owner Change Order to the current GMP. Richbourg School Building 1A Renovations – This project consists of 2 bid alternates that were taken during base bidding of task order 21. It is made up of a complete build out of Building 1 an unfinished front office space and Renovations to existing culinary classroom. The new configuration is designed to provide four (4) offices with an open work area, a relaxation room for physical therapy class, and a renovation to the existing culinary classroom providing more space for the students. All Construction will adhere to ADA and other applicable codes and provide the students and teachers with the requisite supporting spaces and systems. 1. Project Budget Add/Alt #1 included the removal of the classroom wall between Life Skills and Music in Building 1A as well as the construction of the Relaxation Room. The cost for that effort is $28,192 and includes the Construction Cost bid from the GC as well as the A/E Fees for the Design and Construction Admin effort, and TPM Fee and Contingency as per our Contract with the District. Add/Alt #2 is the build-out of the four offices and Work Room in the unfinished Front Office space and is valued at $80,767. This also includes the same components listed above for Add/Alt #1.  Total Cost of $108,959. 1. Project Cost Estimate Add/Alt #1 included the removal of the classroom wall between Life Skills and Music in Building 1A as well as the construction of the Relaxation Room. The cost for that effort is $28,192 and includes the Construction Cost bid from the GC as well as the A/E Fees for the Design and Construction Admin effort, and TPM Fee and Contingency as per our Contract with the District. Add/Alt #2 is the build-out of the four offices and Work Room in the unfinished Front Office space and is valued at $80,767. This also includes the same components listed above for Add/Alt #1. 1. Construction Schedule 6/12/18 – 8/03/18 1. Conceptual Design Drawings Drawings are attached Richbourg School currently has funding secured in the amount of $107,640.00 in the Finance Office. Additionally, if approved, the appropriation of District 2 School Board Member Capital Outlay Funds to Richbourg School's self-help project for this project in the amount of $1,319.00 presented by Dewey Destin will be requested for approval on the June 11, 2018, agenda also. File Attachments Richbourg Self Help Project 2018.pdf (420 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Self-Help Project, Track Facility Upgrade (Phase I) at Fort Walton Beach High School, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jun 7, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 11, 2018 Absolute Date : Jun 11, 2018 Recommended Action : Motion to approve beginning Phase I construction of the two phase Self Help Project for Fort Walton High School to Up-grade the Track Facility. Public Content On November 13, 2018, the School Board gave conceptual approval for a two phase Self Help Project at Fort Walton Beach High School to Up-grade the Track Facility. Funding has been received by Fort Walton Beach High School in the amount of $146,132.00. These funds have been forwarded to the Finance Department for a project to be established. Additionally, the appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for this project in the amount of $10,000 presented by Dewey Destin will be requested for approval on the June 11, 2018, agenda also. Phase I - Ground Preparation and Curb Quote from Cole Services states work scope costs will be $93,485.74 (see attached) Approval from the Board will be requested at a later date for beginning Phase II. File Attachments FWBHS Donation letter request to MrsJackson.pdf (39 KB) Est_706_from_Cole_Services_Inc._2284.pdf (85 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Appropriation of District 2 School Board Member Capital Outlay Funds to Richbourg School for Self- Help Renovations Project, in the amount of $1,319.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Jun 7, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 11, 2018 Absolute Date : Jun 11, 2018 Fiscal Impact : Yes Dollar Amount : $1,319.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Richbourg School for the Self-Help Renovations Project o in the amount of $1,319.00. Public Content Based on the attached document Richbourg School is requesting School Board approval for a self-help project. The self-help project will fund the following: 1. Add/Alt #1 - Removal of the classroom wall between Life Skills and Music in Building 1A and construct a “Relaxation Room”. Cost is $28,192. 2. Add/Alt #2 - Build out of the four offices and work room in the unfinished front office space. Cost is $80,767. Total cost is $108,959; of that, $107,640 will be funded through School Internal Funds with the remaining $1,319 funded through Mr. Destin’s School Board Member (District 2) capital outlay allocation. File Attachments Richbourg Self Help Project 2018.pdf (420 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject :