Okaloosa County School Board — Workshop Meeting, June 7, 2018 — reading text

Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Renewal of Tag-On Bid: 15C-40K Term Contract to Provide, Install and/or Repair Polyurethane and Rubber Coatings for Running Tracks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 7, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of Tag-On Bid  15C-40K Term Contract to Provide, Install and/or Repair Polyurethane and Rubber Coatings for Running Tracks. Public Content Request to renew Tag-On Bid 15C-40K Term Contract to Provide, Install and/or Repair Polyurethane and Rubber Coatings for Running Tracks through School District of Palm Beach County, FL. The award is based on fixed prices and will be used on an as needed basis. Funding will vary. The contract is effective June 16, 2018 through June 15, 2020. Copies of the renewal documents and original award tabulation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL OF TAG-ON BID 15C-40K.pdf (559 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Renewal of Tag-On Bid: RFP 1502037 USDA Commodity Processed Foods, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 7, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve renewing Tag-On Bid RFP 1502037  USDA Commodity Processed Foods. Public Content Request approval to renew Tag-On Bid RFP 1502037 USDA Commodity Processed Foods through Orange County Public Schools. The bid is based on fixed prices and will be used as needed. Funding will be paid from Federal Funds. The contract is effective July 1, 2018 through June 30, 2019. Copies of the renewal documents and original tabulation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL OF RFP 1502037.pdf (1,268 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase Over $25,000: Shaw Integrated Solutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 7, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $48,652.39 Budgeted : Yes Budget Source : Capital Funds, Project 5378 Destin ES - Flooring Cafe Recommended Action : Motion to approve the purchase from Shaw  Integrated Solutions in the amount of $48,652.39 to replace the flooring in the cafeteria at Destin Elementary School. Public Content Request approval of the purchase from Shaw Integrated Solutions in the amount of $48,652.39 to replace the flooring in the cafeteria at Destin Elementary School. The purhcase is made through Tag-On Bid with PAEC Contract 17-01. Funds will be paid from Capital Funds, Project 5378 Destin ES - Flooring Cafe. A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments SHAW QUOTE FOR DES.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid: RFP 180502 Food Processing: USDA Commodities, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 7, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action :  Motion to approve tagging on to 180502 Food Processing: USDA Commodities through the School District of Escambia County, FL. Public Content Request approval to tag on to RFP 180502 Food Processing: USDA Commodities through the School District of Escambia County, FL. The contract will be used on an as needed basis to process USDA commodity items into ready to use products and is based on fixed pricing from multiple vendors. Funding will be paid from Federal Funds. The contact is effective July 1, 2018 through June 30, 2019 and a copy of the award tabulation is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments TAG-ON BID-RFP 180502 USDA FOOD PROCESSING.pdf (405 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Service Agreement #19-01 Nokuse Education, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 7, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $45,000.00 Budgeted : Yes Budget Source :  Special Revenue, Project 8488 DoDEA - Esteam Recommended Action : Motion to approve the Service Agreement with Nokuse Education, Inc. in the amount of $45,000. Public Content Request approval of Service Agreement #19-01 between Nokuse Education, Inc. and The School Board of Okaloosa County, FL, on behalf of the District, to provide priority scheduling for seventh grade teachers and students who are part of the DoDEA Grant Project to attend the two (2) day STEM based educational program at E.O. Wilson Biophilia Center. Other amenities include online access, and teacher support and training. The Provider will be paid $45,000.00 for the term of this agreement, for a total contract amount not to exceed $45,000.00. The contract total will be paid in two (2) equal payments of $22,500.00, the first payment in September 2018 and the final payment in February 2019. The agreement is effective July 1, 2018 through June 30, 2019. Funding will be paid from Special Revenue, Project 8488 DoDEA - Esteam. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Science Specialist, DoDEA Grant Project Director at (850) 833-4122. File Attachments SA# 19-01.pdf (96 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Extension of Agreement with TSA Consulting Group