Okaloosa County School Board — Workshop Meeting, June 7, 2018 — reading text

Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill 06-11-18.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 School Donations presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 7, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $156,711.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2018-06-11.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Renewal of Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jun 7, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services. Public Content This agreement would continue to provide NSF check recovery services for Fiscal Year 2018-2019, which will again guarantee the district and schools a 100% recovery of all NSF checks, up to a maximum of $2,500.00 per check, and within a 48-hour period. Other benefits Safe-Chek has provided are quicker reimbursement turn-around-time; reimbursement of fees charged by a respective bank; successful recovery services with no additional costs; and on a daily basis, Safe-Chek notifies each school of returned items and reimbursed items. File Attachments Check Recovery Agreement.pdf (428 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 ITB 18-14 Physical and Occupational Therapy, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 7, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2019 Itinerant Tchs Occ/Phys Therapy Recommended Action : Motion to approve the committee's recommendation to award ITB 18-14 Physical and Occupational Therapy to the four (4) lowest responsive and responsible bidders, based on fixed prices. Public Content Request approval of the committee's recommendation to award ITB 18-14 Physical and Occupational Therapy to the following vendors ranked in order of the four (4) lowest responsive and responsible bidders, based on fixed prices: 1) Orange Tree Staffing, LLC 2) Comprehensive Therapy Consultants 3) EBS - Educational Based Services 4) HealthPRO Heritage, LLC Three (3) bidders submitted identical qualified bids to tie for fourth. Tie breaker procedures as stated in the bid document were performed to determine fourth place. Please see the attached award tabulation for more information. Okaloosa County School District (OCSD) will first contract with the highest ranked contractor for all service needs and if the highest ranked contractor cannot meet all of the service needs the OCSD shall contract with the next highest ranked contractor to meet the needs for the additional therapists or therapist assistants. Funds will be paid from General Funds, Project 2019 Itinerant Tchs Occ/Phys Therapy. The award is for a three (3) year period, effective August 1, 2018 through July 31, 2021 per the terms and conditions of the bid. Copies of the award tabulation and bid document are attached. For additional information, please contact Melody Sommer, Program Director, ESE at (850) 833-5866. File Attachments ITB 18-14_TAB.pdf (23 KB) ITB 18-14 PHYSICAL AND OCCUPATIONAL THERAPY.pdf (2,041 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Renewal of ITB 13-B07 Pest Control Services-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 7, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0010 Ground/Beautification Recommended Action : Motion to approve the renewal of ITB 13-B07 Pest  Control Services-District Wide. Public Content Request approval to renew ITB 13-B07 Pest Control Services-District Wide. The bid is based on fixed pricing from multiple vendors and will be used on an as needed basis. The five (5) year contract is effective July 1, 2018 through June 30, 2023. Funding will be paid from General Funds, Project 0010 Ground/Beautification. Copies of the renewal letters and original award tabulation are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF ITB 13-B07.PDF (381 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Renewal of ITB 15-22 Orientation & Mobility, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 7, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $45,900.00 Budgeted : Yes Budget Source : General Funds, Project 2004 Itinerant Visually Impaired Teachers Recommended Action : Motion to approve the renewal of ITB 15-22 Orientation and Mobility Services. Public Content Request approval to renew ITB 15-22 Orientation and Mobility Services based on fixed pricing. The renewal is for a three (3) year period, effective August 1, 2018 through July 31, 2021. The estimated annual cost is $45,900 and funding will be paid from General Funds, Project 2004 Itinerant Visually Impaired Teachers. Copies of the renewal confirmation and original award tabulation are attached. For additional information, please contact Melody Sommer, Program Director ESE at (85) 833-5899. File Attachments RENEWAL REQUEST FOR ITB 15-22.pdf (177 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion.