Okaloosa County School Board — Regular Meeting, February 24, 2020 — reading text

Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,700.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 18-10 Internet Services, in the amount of $38,700.00. The contract is effective July 1, 2020 through June 30, 2021. Public Content Request approval to renew ITB 18-10 Internet Services, based on original pricing, terms and conditions, in the amount of $38,700.00. Funds will be paid from General Funds. The contract is effective July 1, 2020 through June 30, 2021. Copies of the vendor renewal letters, Cox Customer Service Agreement, and award tabulation are attached. For additional information, please contact Eric Mitchell, Director of MIS and Instructional Technology, at (850) 689-7184. File Attachments RENEWAL OF ITB 18-10.pdf (1,410 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Tag-On Bid: SDOC-19-B-009- LK Classroom Supplies & Equipment Percentage Off Catalog Discount Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Budget Source : Varies Recommended Action : Motion to approve tagging on to SDOC-19-B-009-LK Classroom Supplies & Equipment Percentage Off Catalog Discount Bid through School District of Osceola County, FL, effective through October 21, 2020. Public Content Request approval to tag on to SDOC-19-B-009-LK Classroom Supplies & Equipment Percentage Off Catalog Discount Bid through School District of Osceola County, FL. The contract was awarded to multiple vendors, based on percentage off discounts and will be used on an as needed basis. Funds will vary. The contract is effective through October 21, 2020. A copy of the award tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments TAG-ON BID SDOC-19-B-009-LK.pdf (314 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $35,778.63 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of cafeteria equipment for Plew ES from International Restaurant Distributors, Inc. in the amount of $35,778.63. Public Content Request approval to purchase cafeteria equipment for Plew ES from International Restaurant Distributors, Inc. in the amount of $35,778.63. The purchase is made through Tag-On Bid SBDC-1415-2 Desoto County School Board, approved by our School Board 8/29/17. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, SFS, at (850) 301-3020. File Attachments IRD-QUOTE.pdf (1,744 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $47,450.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 District Wide - HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services from Trane in the amount of $47,450.00 for Meigs Middle School. Public Content Request approval to purchase HVAC equipment and services from Trane in the amount of $47,450.00 for Meigs Middle School.The purchase will be made from OMNIA Contract 15-JLP-023. Funds will be paid from Capital Funds, Project 0319 District Wide - HVAC Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments TRANE QUOTE-MEIGS.pdf (856 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: Learning Labs, Inc.,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $52,175.00 Budgeted : Yes Budget Source : Federal Funds, Project 0422 Carl Perkins - Secondary ED S131 Recommended Action : Motion to approve the purchase of equipment from Learning Labs, Inc. in the amount of $52,175.00. Public Content Request approval to purchase equipment from Learning Labs, Inc. in the amount of $52,175.00. The purchase is made through Osceola County School District Tag-On Bid #SDOC-19-B-009-LK that was approved by our board on 2/24/2020. Funds will be paid from Federal Funds, Project 0422 Carl Perkins - Secondary ED S131. A copy of the quote is attached. For additonal information, please contact April Branscome, Specialist, Career & Technical Education, at (850) 833-5852. File Attachments LEARNING LABS, INC. QUOTE.pdf (257 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18