Okaloosa County School Board — Regular Meeting, February 24, 2020

Monday, February 24, 2020 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Invocation offered by Rev. Scott Hohn, Trinity United Methodist Church Pledge of Allegiance led by Tim Bryant 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Feb 24, 2020 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Feb 24, 2020 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Revision to Item 8.25 Request to approve the renewal of the Charter between The School Board of Okaloosa County and Liza Jackson Preparatory School and request to advertise for a public hearing to be held on March 9, 2020. A revision to hold the Public Hearing on April 13, 2020, is recommended for approval; added Item 8.29 Request for 12-Month Instructional Unit Allocation, Fort Walton Beach High School. Discussion Agenda: Added Item 10.2 Proclamation of Career and Technical Education Month In Florida; added item 10.3 HQ0034-20-S-FO01 Grant Opportunity National Defense Education Program (NDEP), Science, Technology, Engineering, & Math (STEM) Education, Outreach, & Workforce Initiative Programs Fiscal Year 2020 Department Of Defense Grant, presented by April Branscome, Program Director, Career and Technical Education. Motion & Voting Motion to approve the Agenda as amended: Consent Agenda: Revision to Item 8.25 Request to approve the renewal of the Charter between The School Board of Okaloosa County and Liza Jackson Preparatory School and request to advertise for a public hearing to be held on March 9, 2020. A revision to hold the Public Hearing on April 13, 2020, is recommended for approval; added Item 8.29 Request for 12-Month Instructional Unit Allocation, Fort Walton Beach High School. Discussion Agenda: Added Item 10.2 Proclamation of Career and Technical Education Month In Florida; added item 10.3 HQ0034-20-S-FO01 Grant Opportunity National Defense Education Program (NDEP), Science, Technology, Engineering, & Math (STEM) Education, Outreach, & Workforce Initiative Programs Fiscal Year 2020 Department Of Defense Grant, presented by April Branscome, Program Director, Career and Technical Education. Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 3. Recognitions Subject : 3.1 Recognition of Okaloosa County School District Volunteers of the Year, presented by the Superintendent Meeting : Feb 24, 2020 - Regular Meeting Type : Recognition Public Content The 2019-2020 Okaloosa County School District School Volunteers are: Student Volunteer: Lyndsey Laborde, Fort Walton Beach High School Adult Volunteer: Alicia Williams, Choctawhatchee High School Senior Volunteer: Mary Wright, Edge Elementary School File Attachments Student Vol of Year Award.pdf (257 KB) Adult Vol of Year Award.pdf (257 KB) Senior Vol of Year.pdf (257 KB) 3. Recognitions Subject : 3.2 Recognition of Niceville High School Eaglette Dance Team, State Champions, 2020 Universal Dance Association Florida Championships, Small Varsity Jazz Division, presented by the Superintendent Meeting : Feb 24, 2020 - Regular Meeting Type : Recognition Public Content Recognizing Niceville High School Eaglette Dance Team as the State Champions at the 2020 Universal Dance Association Florida Championships, in the Small Varsity Jazz Division. Jazz Team Members are listed below: Coach: Kendall Cragin Jazz Team Members: Jodie Miceli Molly Brooks Kendal Wooley Makayla Jones Avery Wright London Taylor Caroline Swanick Noelle Crosby Kailey Threet Libby Marion Parker Lee Bailey Tate Hardy Vance Elizabeth McMahon Kaylee McGrael File Attachments NHS Dance Res 2020.pdf (266 KB) 3. Recognitions Subject : 3.3 Recognition of Niceville High School Varsity Cheerleaders as the 2019-2020 Florida High School Competitive Cheerleading State Champions in Class 1A Large Varsity Division, presented by the Superintendent Meeting : Feb 24, 2020 - Regular Meeting Type : Recognition Public Content Recognition of Niceville High School Varsity Cheerleaders as the 2019-2020 Florida High School Competitive Cheerleading State Champions in Class 1A Large Varsity Division: Coach - Tanya Herndon Cheer Squad Mazie Armantrout Josey Dickerson Lexi Donaldson Alanna Drab Landry Fell Kaia Floro Addi Grandy Brianna Horne Gretchen Mueller Destyn Neely Ellie O'Laughlin Shelby Propps Elizabeth Runyon Skylar Samson Erica Scarborough Erin Scarborough Rachel Wandrick Londyn Williams Simone Williams Brooke Ziemak Hannah Blanton Nikki Davis Madison Fuller Hollyn Cate Henderson Olivia Meyer Maddie Roberts Bianca Rodiriguez Aviendha St. Sauver Emma Thompson Bella Wasson File Attachments NHS Cheer Res 2020.pdf (267 KB) 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Feb 24, 2020 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of January 23 – February 5, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 24, 2020 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of January 23 – February 5, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Jan 23 - Feb 5.pdf (17 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of January 23 – February 5, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 24, 2020 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of January 23 – February 5, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Jan 23 - Feb 5.pdf (17 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of February 6, 2020; Minutes of Regular Meeting of February 10, 2020, recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 24, 2020 Absolute Date : Feb 24, 2020 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of February 6, 2020; Minutes of Regular Meeting of February 10, 2020. File Attachments 2-6-2020 Workshop - DRAFT.pdf (243 KB) 2-10-2020 Minutes - DRAFT.pdf (242 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.3 Appropriation of District 4 School Board Member Capital Outlay Funds  to Bruner Middle School for computers for the Robotics Teams in the amount of $1,159.98, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 24, 2020 Absolute Date : Feb 24, 2020 Fiscal Impact : Yes Dollar Amount : $1,159.98 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Bruner Middle School for computers for the Robotics Teams in the amount of $1,159.98. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Bruner Middle School for computers for the Robotics Teams in the amount of $1,159.98. File Attachments Bruner MS - Computers for Robotics.pdf (536 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.4 Budget Amendment #5 - Fiscal Year 2019-2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 24, 2020 Absolute Date : Feb 24, 2020 Fiscal Impact : Yes Dollar Amount : ($2,588,043.00) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #5 - Fiscal Year 2019- 2020 Public Content On September 9, 2019, the School Board adopted the budget for fiscal year 2019-2020. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of January 2020: General Fund $(2,632,974.46) Debt Service Funds 0.00 Capital Projects Funds 16,388.45 Other Special Revenue Funds - Federal 750.00 Other Special Revenue Funds - Food Service 27,793.01 Total - All Funds $(2,588,043.00) File Attachments !BA 05 - Jan 2020.pdf (1,617 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Monthly Financial Statement for January 2020 presented by Rita. R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 24, 2020 Absolute Date : Feb 24, 2020 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for January 2020 Public Content The financial statement for the month ending January 31, 2020, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials - 2020-01-31.pdf (726 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 2-24-20 Detail.2.pdf (71 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $16,250.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-02-24.pdf (440 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Payroll Warrant Register and Accounts Payable Warrant Register for January 2020, totaling $16,612,856.86; and Bank Transfers for January 2020, totaling $77,330,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $16,612,856.86 and Bank Transfers in the amount of $77,330,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for January 2020, totaling $16,612,856.86; and Bank Transfers for January 2020, totaling $77,330,000.00. File Attachments 07 - MIS 3478 - Warrant Register - January 2020.pdf (547 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 ITB 20-09 Security Fencing Bid - District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund as available Recommended Action : Motion to approve the committee's recommendation of award for ITB 20- 09 Security Fencing Bid - District Wide, effective February 25, 2020 through February 24, 2023. Public Content Request approval of the committee's recommendation to award ITB 20-09 Security Fencing Bid - District Wide to American Eagle Fence and Shalimar Industries, LLC d/b/a Shalimar Fence. The contract will be used on an as needed basis and based on awarded pricing. Funds will be paid from Capital Fund as available. The contract is effective February 25, 2020 through February 24, 2023. A copy of the bid, Addendum #1, and the award tabulation. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 20-09.pdf (2,449 KB) ITB 20-09A.PDF (36 KB) AWARD TABULATION FOR ITB_20-09.pdf (38 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 ITB 20-10 Intercom System Program - Facilities & Maintenance, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the committee's recommendation to award ITB 20-10 Intercom System Program to Ivanco, Inc. based on fixed and discount pricing. The contract is effective April 12, 2020 through April 11, 2025. Public Content Request approval of the committee's recommendation to award ITB 20-10 Intercom System Program to Ivanco, Inc. based on fixed and discount pricing. The contract is effective April 12, 2020 through April 11, 2025. Funding will be paid from Capital Funds as available. A copy of the bid and award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 20-10.pdf (1,381 KB) ITB 20-10_TAB.pdf (48 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Renewal of ITB 17-01 Fuels: Gasoline and Diesel, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 17-01 Fuels: Gasoline and Diesel, effective March 12, 2020 through March 11, 2021. Public Content Request approval to renew ITB 17-01 Fuels: Gasoline and Diesel, based on original pricing, terms and conditions. The awarded vendor is Mansfield Oil Company of Gainesville, Inc. Funding will be paid from General Funds. The contract is effective March 12, 2020 through March 11, 2021. Copies of the renewal letter and original award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL OF ITB 17-01.pdf (764 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Renewal of ITB 18-09 Telecommunication Services for Wide Area Network (WAN), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $185,448.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 18-09 Telecommunication Services for Wide Area Network (WAN), in the amount of $185,448.00, effective July 1, 2020 through June 30, 2021. Public Content Request renewal of ITB 18-09 Telecommunication Services for Wide Area Network (WAN), in the amount of $185,448.00. The contract is effective July 1, 2020 through June 30, 2021. Funding will be paid from General Funds. Copies of vendor renewal letters, Cox Commercial Services Agreement, Uniti Fiber E-Rate Contract Renewal, and award tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology, at (850) 689-7184. File Attachments RENEWAL OF ITB 18-09.pdf (944 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Renewal of ITB 18-10 Internet Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,700.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 18-10 Internet Services, in the amount of $38,700.00. The contract is effective July 1, 2020 through June 30, 2021. Public Content Request approval to renew ITB 18-10 Internet Services, based on original pricing, terms and conditions, in the amount of $38,700.00. Funds will be paid from General Funds. The contract is effective July 1, 2020 through June 30, 2021. Copies of the vendor renewal letters, Cox Customer Service Agreement, and award tabulation are attached. For additional information, please contact Eric Mitchell, Director of MIS and Instructional Technology, at (850) 689-7184. File Attachments RENEWAL OF ITB 18-10.pdf (1,410 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Tag-On Bid: SDOC-19-B-009- LK Classroom Supplies & Equipment Percentage Off Catalog Discount Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Budget Source : Varies Recommended Action : Motion to approve tagging on to SDOC-19-B-009-LK Classroom Supplies & Equipment Percentage Off Catalog Discount Bid through School District of Osceola County, FL, effective through October 21, 2020. Public Content Request approval to tag on to SDOC-19-B-009-LK Classroom Supplies & Equipment Percentage Off Catalog Discount Bid through School District of Osceola County, FL. The contract was awarded to multiple vendors, based on percentage off discounts and will be used on an as needed basis. Funds will vary. The contract is effective through October 21, 2020. A copy of the award tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments TAG-ON BID SDOC-19-B-009-LK.pdf (314 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $35,778.63 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of cafeteria equipment for Plew ES from International Restaurant Distributors, Inc. in the amount of $35,778.63. Public Content Request approval to purchase cafeteria equipment for Plew ES from International Restaurant Distributors, Inc. in the amount of $35,778.63. The purchase is made through Tag-On Bid SBDC-1415-2 Desoto County School Board, approved by our School Board 8/29/17. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, SFS, at (850) 301-3020. File Attachments IRD-QUOTE.pdf (1,744 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $47,450.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 District Wide - HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services from Trane in the amount of $47,450.00 for Meigs Middle School. Public Content Request approval to purchase HVAC equipment and services from Trane in the amount of $47,450.00 for Meigs Middle School.The purchase will be made from OMNIA Contract 15-JLP-023. Funds will be paid from Capital Funds, Project 0319 District Wide - HVAC Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments TRANE QUOTE-MEIGS.pdf (856 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: Learning Labs, Inc.,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $52,175.00 Budgeted : Yes Budget Source : Federal Funds, Project 0422 Carl Perkins - Secondary ED S131 Recommended Action : Motion to approve the purchase of equipment from Learning Labs, Inc. in the amount of $52,175.00. Public Content Request approval to purchase equipment from Learning Labs, Inc. in the amount of $52,175.00. The purchase is made through Osceola County School District Tag-On Bid #SDOC-19-B-009-LK that was approved by our board on 2/24/2020. Funds will be paid from Federal Funds, Project 0422 Carl Perkins - Secondary ED S131. A copy of the quote is attached. For additonal information, please contact April Branscome, Specialist, Career & Technical Education, at (850) 833-5852. File Attachments LEARNING LABS, INC. QUOTE.pdf (257 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Tag-On Bid Purchase Over $25,000: Invo Healthcare Associates, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0023 - Itinerant - Speech Recommended Action : Motion to approve contracting with Invo Healthcare Associates through Escambia County School District RFP 190806, effective February 24, 2020 through May 29, 2020. Public Content Request approval to contract with Invo Healthcare Associates through Escambia County School District RFP 190806, approved by our School Board 7/8/2019. Services will be used on an as needed basis, and based on pricing, terms and conditions of the RFP. Funding will be paid from General Funds, Project 0023 - Itinerant - Speech. The contract is effective February 24, 2020 through May 29, 2020. A copy of the vendor letter is attached. For additional information, please contact Dr. Heather Willis-Doxsee, Director, ESE, at (850) 833-3106. File Attachments INVO CONFIRMATION LETTER.pdf (440 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.19 Exempted Purchase Over $25,000: Innovative Employee Solutions, Inc./Princeton Staffing Solutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0023 Itinerant - Speech Recommended Action : Motion to approve contracting with Innovative Employee Solutions, Inc./Princeton Staffing Solutions to provide Speech Language Pathologist Assistants, effective through May 29, 2020. Public Content Request approval to contracting with Innovative Employee Solutions, Inc./Princeton Staffing Solutions to provide Speech Language Pathologist Assistants on an as needed basis. Contractors will be paid $55 per hour. Services will be exempted through 6A-1.012(11)(a). Funds will be paid from General Funds, Project 0023 Itinerant - Speech. The contract is effective through May 29, 2020. For additional information, please contact Dr. Heather Willis-Doxsee, Director, ESE, at (850) 833-3106. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.20 Exempted Purchase Over $25,000:CareerStaff Unlimited, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0023-Itinerant - Speech Recommended Action : Motion to approve contracting with CareerStaff Unlimited to provide Speech Language Pathologist Assistants, effective through May 29, 2020. Public Content Request approval to contracting with CareerStaff Unlimited to provide Speech Language Pathologist Assistants on an as needed basis. Contractors will be paid $56 per hour. Services will be exempt through 6A-1.012(11)(a). Funds will be paid from General Funds, Project 0023-Itinerant - Speech. The contract is effective through May 29, 2020. For additional information, please contact Dr. Heather Willis-Doxsee, Director, ESE, at (850) 833-3106. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.21 Exempted Purchase Over $25,000: AmplioSpeech Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0023 Itinerant -Speech Recommended Action : Motion to approve contracting with AmplioSpeech, Inc. at $65.00 per hour to provide online digital speech- therapy services on an as needed basis, effective through July 31, 2020. Public Content Request approval to contract with AmplioSpeech, Inc. at $65.00 per hour to provide online digital speech-therapy services on an as needed basis. Services are exempt through 6A-1.012(11)(a). Funds will be paid General Funds, Project 0023 Itinerant -Speech. The contract is effective through July 31, 2020. A copy of the Service Engagement Agreement is attached. For additional information, please contact Dr. Heather Willis-Doxsee, Director, ESE at (850) 833-3106. File Attachments AMPLIOSPEECH AGREEMENT.pdf (373 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.22 Amendment to Service Agreement #20-14 Roy D. Wingo, Jr., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $19,600.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve the Amendment to Service Agreement #20-14 Roy D. Wingo, Jr., effective through April 29, 2020. Public Content Request approval of the Amendment to Service Agreement #20-14 between Roy D. Wingo, Jr. and The School Board of Okaloosa County, FL, on behalf of Okaloosa Technical College. The amendment increases the maximum hours worked to 490, and the total contract amount not to exceed to $19,600.00. Funds will be paid from General Funds, Project 6110 Adult Education Tuition. The contract is effective through April 29, 2020. All other original terms and conditions shall remain in full force and effect. Copies of the amendment and original agreement are attached. For additional information, please contact Kelly Hayes, Principal, Okaloosa Technical College, at (850) 833-3500. File Attachments AMENDMENT TO SA# 20-14.PDF (147 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.23 Amendment to Service Agreement #20-58 Elizabeth Morgan, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $14,060.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve the Amendment to Service Agreement #20-58 Elizabeth Morgan, effective through April 29, 2020. Public Content Request approval of the Amendment to Service Agreement #20-58 between Elizabeth Morgan and The School Board of Okaloosa County, FL, on behalf of Okaloosa Technical College. The amendment increases the maximum hours worked to 370, and the total contract amount not to exceed to $14,060.00. Funds will be paid from General Funds, Project 6110 Adult Education Tuition. The contract is effective through April 29, 2020. All other original terms and conditions shall remain in full force and effect. Copies of the amendment and original agreement are attached. For additional information, please contact Kelly Hayes, Principal, Okaloosa Technical College, at (850) 833-3500. File Attachments AMENDMENT TO SA# 20-58.PDF (161 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.24 Agreement with Gulf Power Company for use of School District Facilities as Storm Restoration Staging Sites, presented by Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 24, 2020 Absolute Date : Feb 24, 2020 Recommended Action : Motion to approve the Agreement For Use As Storm Restoration Staging Site with Gulf Power Company, commencing February 24, 2020 and terminating February 28, 2021. Public Content Gulf Power is requesting use of the parking lot facilities at Crestview High School, Niceville High School, Choctawhatchee High School, Baker School, Meigs Middle School, Laurel Hill School and the Okaloosa County School Bus Barn parking lots to be used as restoration staging areas (to park trucks for dispatch, meeting spot for crews, etc.) The contemplated use of these locations will be for staging of personnel and equipment to support Gulf Power Company's restoration effort. The duration of this agreement shall be from no earlier than February 24, 2020 to February 28, 2021. For additional information, please contact Bill Smith, 689-7159. File Attachments 2020 Agreement for use as Storm Restoration Staging Site.pdf (108 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.25 Request to approve the renewal of the Charter between The School Board of Okaloosa County and Liza Jackson Preparatory School and request to advertise for a public hearing to be held on April 13, 2020, for the approval of the Renewal Charter Contract, presented by Ann R. Flanagan, Reading Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 24, 2020 Absolute Date : Feb 24, 2020 Recommended Action : Motion to approve the renewal of the Charter contract between The School Board of Okaloosa County and Liza  Jackson Preparatory School and request to advertise for a public hearing to be held on April 13, 2020, for the approval of the Renewal Charter Contract. Public Content A request is made for the renewal of the charter contract with Liza Jackson Preparatory School. Request is also made to advertise a Public Hearing to be held April 13, 2020, to receive public input and to consider approval on the 15-year renewal for the charter between The School Board of Okaloosa County and Liza Jackson Preparatory School. The Board of Directors of Liza Jackson Preparatory School is requesting an early renewal of the school's charter for an additional 15 years beyond the current contract. The current charter expires June 30, 2021; however, request for renewal is made early in order to obtain financing for a new facility. Please see attached documentation. Please contact Ann Flanagan for additional information, 833-6312. File Attachments Liza Jackson Preparatory School Charter Renewal Inforamtion.pdf (648 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.26 Grant Application through Triumph Gulf Coast, Inc. for Skilled Labor Recovery Fund, presented by Kelly Hayes, Principal, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 24, 2020 Absolute Date : Feb 24, 2020 Recommended Action : Motion to approve the Grant Application through Triumph Gulf Coast, Inc. for Skilled Labor Recovery Fund. Public Content The purpose of this fund is to address the need for construction trades workers to aid in the economic recovery in Northwest Florida following Hurricane Michael. The fund creates a specialized fast-track training program to deliver up to 220 new CAPE-certified skilled workers to the labor market. For additional information, please contact Kelly Hayes, 833-3329. File Attachments Triumph Application.pdf (330 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.27 Contract Agreement between the School Board of Okaloosa County and Northwest Florida State College acknowledging the Collegiate High School Program 2020-2021, presented by Cindy Gates, Director, Special Programs/School & Principal  Evaluations, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Contract Agreement between the School Board of Okaloosa County and Northwest Florida State College acknowledging that the existing Collegiate High School at Northwest Florida State College meets the requirements for establishing a Collegiate High School Program for the Northwest Florida State College service area as outlined in §1007.273, Florida Statutes. Public Content This contract agreement between the School Board of Okaloosa County and Northwest Florida State College (NWFSC) acknowledges the existing Collegiate High School at Northwest Florida State College, a Charter Collegiate High School, as a Collegiate High School Program for the NWFSC service area as outlined in §1007.279 Florida Statutes. The Collegiate High School at Northwest Florida State College meets or exceeds the minimum requirements of a Collegiate High School Program as defined in §1007.273. Florida Statutes. There are no changes from the 2019-2020 Northwest Florida State College Collegiate High School Program. For more information, please contact Cindy Gates, 850-833-4208. File Attachments Collegiate High School Program Contract Okaloosa 2020-2021.pdf (1,104 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.28 Course Adoptions for the 2019- 2020 School Year, presented by Denise Berry, Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve additional course adoption for the STEMM Academy for the 2019-2020 School Year. Public Content Request to adopt the attached course. Document is attached. For more information contact Denise Berry, 850-833-4208. File Attachments 2019-20 STEMM Course Adoption.pdf (155 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.29 Request for 12-Month Instructional Unit Allocation, Fort Walton Beach High School, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 24, 2020 Absolute Date : Feb 24, 2020 Budget Source : General Fund Recommended Action : Motion to approve the 12-month instructional unit allocation to Fort Walton Beach High School. Public Content At the January 9th School Board Workshop, the District presented a proposal to restructure the Athletic Director and Football Coach positions and job descriptions. The realignment of the Athletic Director and Football Coach program requires the allocation of a 12- Month instructional position to Fort Walton Beach High School as discussed at the workshop. The financial impact is budget neutral. As reflected in the school board minutes of January 9th, all current Athletic Director positions will be grandfathered and this change will only affect new positions moving forward. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Feb 24, 2020 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 102899 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Feb 24, 2020 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). EMPLOYEE NAME POSITION LOCATION DROP START DATE Adams, Terri Secretary Crestview HS 5/1/2020 Thrasher, Regena Bookkeeper Wright Elementary 4/1/2020 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Payment to Prekindergarten Teachers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action Preferred Date : Feb 24, 2020 Absolute Date : Feb 24, 2020 Fiscal Impact : Yes Dollar Amount : $50,099.61 Budgeted : No Budget Source : General Fund Recommended Action : Motion to Approve Payment to Prekindergarten Teachers Public Content With respect to eligibility for Best and Brightest Scholarship awards, it was noted that the FLDOE specifically states in their FAQ of July 29, 2019, that Prekindergarten teachers are not eligible for Best and Brightest awards. To compensate for the inequity, the District is requesting to pay from General Fund discretionary project, an amount equivalent to that received by K-12 instructional personnel based on the criteria outlined in Section 1012.731F.S. File Attachments Best & Brightest Statute 1012-731.pdf (115 KB) Motion & Voting Motion to Approve Payment to Prekindergarten Teachers Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action Preferred Date : Feb 24, 2020 Absolute Date : Feb 24, 2020 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments February 24, 2020 Separations Board Report, Public.pdf (39 KB) Motion & Voting Motion to approve employee separations. Motion by Lamar White, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action Preferred Date : Feb 24, 2020 Absolute Date : Feb 24, 2020 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments February 24, 2020 Instructional New Hire Board Report.pdf (203 KB) February 24, 2020 Support Personnel New Hire Board Report.pdf (210 KB) February 24, 2020 Substitute New Hire Report.pdf (13 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action Preferred Date : Feb 24, 2020 Absolute Date : Feb 24, 2020 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments February 24, 2020 Transfer Board Report.pdf (72 KB) Motion & Voting Motion to approve employee transfers. Motion by Linda Evanchyk, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action Preferred Date : Feb 24, 2020 Absolute Date : Feb 24, 2020 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Deborah Freeman, Pryor Middle School, 9.25 hrs Gail Smith, Riverside Elementary, 2.75 hrs Holit Barnett, Maintenance, 30 hrs Judi Busch, Transportation Central, 16 hrs Maria Lewis, Edge Elementary, 3.75 hrs Patrick Morehouse, Meigs Middle School, 9.5 hrs Paula Farland, Destin Middle School, 75 hrs Scott Webb, Maintenance, 37.5 hrs For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Diane Kelley, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action Preferred Date : Feb 24, 2020 Absolute Date : Feb 24, 2020 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Feb 24, 2020 - Regular Meeting Type : Action 10. Discussion Agenda Subject : 10.2 Proclamation of Career and Technical Education Month in Florida, presented by the Superintendent Meeting : Feb 24, 2020 - Regular Meeting Type : Action, Presentation Recommended Action : Motion to adopt the February 2020 Proclamation of Career and Technical Education Month in Florida. Public Content A Message from the Chancellor, Florida Dept. of Education, Career and Adult Education: Governor DeSantis has issued the attached proclamation, recognizing and celebrating career and technical education (CTE). As the proclamation indicates, the Florida Department of Education is committed to providing the highest standard of education and elevating the value and dignity of CTE. As we embark on a new decade, let us be mindful of the demands of the future work – how we are educating for emerging technologies, adjusting for an increasingly “gig-dependent” economy, and preparing students for an industry now desirous of those “human skills” alongside the technical ones. I hope you will share this proclamation with your faculty, staff, and students. It is a testament to your hard work, dedication, and support for CTE. File Attachments Career and Technical Education Month.pdf (83 KB) Motion & Voting Motion to adopt the February 2020 Proclamation of Career and Technical Education Month in Florida. Motion by Linda Evanchyk, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.3 HQ0034-20-S-FO01 Grant Opportunity National Defense Education Program (NDEP), Science, Technology, Engineering, & Math  (STEM) Education, Outreach, & Workforce Initiative Programs Fiscal Year 2020 Department Of Defense Grant, presented by April Branscome, Program Director, Career and Technical Education, and recommended by Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action Preferred Date : Feb 24, 2020 Absolute Date : Feb 24, 2020 Recommended Action : Motion to approve HQ0034-20-S- FO01 Grant Opportunity National Defense Education Program (NDEP), Science, Technology, Engineering, & Math (STEM) Education, Outreach, & Workforce Initiative Programs Fiscal Year 2020 Department Of Defense Grant. Public Content This OCSD CTE Department looks to request funding from the Department of Defense through the National Defense Education STEM Education Outreach and Workforce Initiative Programs. The A-STARs (Applications in Solar technology, Technological problem- solving, Astronautics technology, and Robotics sensors and autonomous technology) request addresses four critical needs areas connected to the pipeline of workforce development in the school district. The main focus for this request concentrates on the middle school STEM track. 1. Technology for STEM Project Based Learning Initiatives 2. Aerospace (Astronautics Applications) 3. Robotics Technology 4. Solar Power Applications File Attachments STEM-DOD-GrantWorksheets_R4.pdf (110 KB) DOD-STEM_ProjectAbstract.pdf (91 KB) Motion & Voting Motion to approve HQ0034-20-S- FO01 Grant Opportunity National Defense Education Program (NDEP), Science, Technology, Engineering, & Math (STEM) Education, Outreach, & Workforce Initiative Programs Fiscal Year 2020 Department Of Defense Grant. Motion by Diane Kelley, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Feb 24, 2020 - Regular Meeting Type : Action, Information 12. Information Technology Seat Management Contract Subject : 12.1 CACI Revised Task Order #2- 142, OCSD MailMeter Archive to Cloud Migration, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action Preferred Date : Feb 24, 2020 Absolute Date : Feb 24, 2020 Dollar Amount : $50,174.45 Budgeted : No Budget Source : Information Systems, Instruction related Technology, Seat Management Project 4019. Recommended Action : Motion to approve CACI Revised Task Order #2-142, OCSD MailMeter Archive to Cloud Migration, for the additional amount of $50,174.45. Public Content Third party MailMeter Cloud Archive services, storage and support for a period of 3 years. MailMeter Cloud Archive will increase archive storage capability, maintain data integrity and increase retrieval speed. Original MailMeter Cloud Archive Services, CACI Task Order #2-142, was Board-approved on 7/22/2019. P.O. #20000714, in the amount of $177,725.55. Revised CACI Task Order #2-142 requesting additional funds of $50,174.45 increases the total P.O. #20000714 total to $227,900.00. For additional information, contact Steve Horton, 689-7184. File Attachments CACI DRAFT Task Order # 2-142 - OCSD MailMeter Archive to Cloud Migration.pdf (48 KB) Motion & Voting Motion to approve CACI Revised Task Order #2-142, OCSD MailMeter Archive to Cloud Migration, for the additional amount of $50,174.45. Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Feb 24, 2020 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Feb 24, 2020 - Regular Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 2-24-2020 Student Trip Requests.pdf (91 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Feb 24, 2020 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. Motion & Voting Motion to schedule a Special Meeting on Monday, March 30, 2020, at 6:00 p.m., to discuss information related to addressing the capital needs of the District. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Feb 24, 2020 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Feb 24, 2020 - Regular Meeting Type : Information 17. Public Hearings - 6:15 p.m. Subject : 17.1 Public Hearing for adoption of revised School Board Policy 04-33 Violent Crimes/Possession or Use of Tobacco Products, Alcoholic Beverages, Drugs, Weapons or Firearms, presented by presented by Brian Humphrey, Specialist, Discipline and Athletics, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action Preferred Date : Feb 24, 2020 Absolute Date : Feb 24, 2020 Recommended Action : Motion to approve the adoption of revised School Board Policy 04-33 Violent Crimes/Possession or Use of Tobacco Products, Alcoholic Beverages, Drugs, Weapons or Firearms. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed revised School Board Policy 04-33 Violent Crimes/Possession or Use of Tobacco Products, Alcoholic Beverages, Drugs, Weapons or Firearms. The revisions made to School Board Policy 04-33 deal with the subject areas of tobacco products and zero tolerance for drugs as to secondary students; to update the current policy definition of tobacco products and the disciplinary procedures for zero tolerance for drugs as to secondary students. For additional information, please contact Brian Humphrey, 689-7337. File Attachments 04-33 Violent Crimes-Possession or Use of Tobacco Products - redlined CJM 11-19-19.pdf (134 KB) Motion & Voting Motion to approve the adoption of revised School Board Policy 04-33 Violent Crimes/Possession or Use of  Tobacco Products, Alcoholic Beverages, Drugs, Weapons or Firearms. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 17. Public Hearings - 6:15 p.m. Subject : 17.2 Public Hearing for adoption of a revised job description for Athletic Director, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action Preferred Date : Feb 24, 2020 Absolute Date : Feb 24, 2020 Recommended Action : Motion to approve the adoption of a revised job description for Athletic Director. Public Content A Public Hearing wil be advertised to receive input and consider approval on the proposed revised job description for Athletic Director For additional information, please contact Lee Hale, 850-833-5801. File Attachments Athletic Director (Final) 2020.pdf (73 KB) Motion & Voting Motion to approve the adoption of a revised job description for Athletic Director. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 17. Public Hearings - 6:15 p.m. Subject : 17.3 Public Hearing for adoption of a new job description for Head Football Coach, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action Preferred Date : Feb 10, 2020 Absolute Date : Feb 10, 2020 Recommended Action : Motion to approve the adoption of new job description for Head Football Coach. Public Content A Public Hearing will be held to receive input and consider approval on the proposed new job description for Head Football Coach. The job goal for this position is to develop a competitive program and to provide opportunities for athletes to compete and improve skills while learning self-discipline and sportsmanship. For additional information, please contact Lee Hale, 850-833-5801. File Attachments Head Football Coach Job Description - 2020.pdf (182 KB) Motion & Voting Motion to approve the adoption of new job description for Head Football Coach. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Feb 24, 2020 - Regular Meeting Type : 19. Public Notices Subject : 19.1 Notice of Workshop Meeting : Feb 24, 2020 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on February 20, 2020, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.2 Notice of Public Hearing Meeting : Feb 24, 2020 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on February 24, 2020, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: Revised School Board Policy 04-33 Violent Crimes/Possession or Use of Tobacco Products, Alcoholic Beverages, Drugs, Weapons or Firearms Revised Job Description for Athletic Director New Job Description for Football Coach Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.3 Public Notice Meeting : Feb 24, 2020 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.